STAINTON
illi VILLAGE HALL
TRUSTEES, REPORT
FOR THE YEAR ENDED 31"JANUARY 2025
INTRODUCTION
The Trustees of Stalnton Vlllage Hall CIO present thls annual report together wlth the Recelpts and Paymerts
statement forthe year ended 3151 January 20251"the financial yearfl.
The financial statements have been prepared in accordance withthe Clo'sgoverningdocument, the Charitie5Art
2011 and Accounting and Reporting by Charities: Statement of Recommended Practice appllcable to charlties
preparingtheir accountsin accordance withthe Financial Reportingstandard applicable in the UKand Republlc of
Ireland {FRS 102) {effettive l January 20191.
Elalne Henderson has undertaken an independent review of the financial statement.
GOVERNING DOCUMENT
Stalnton Vlllage Hall CIO was re8lstered wlth The Charlty Commlsslon on 13 September 2016 as a Charitab
Incorporated Organisation ICIO), registered charity number 1169150. A copy of the CIO'S constitution is available
upon request,
STRUCTURE, GOVERNANCE AND MANAGEMENT
The CIO Is managed by Its trustees act5n8 through the forum of the Villa8E Hall Committee. DurSng the flnanclal
year two new trustees were appolnted and one resigned so that on 315t January 2025, and at the date of this
report, there were twelve trustees on the committee.
The trustees are elected in accordance wlth Settion 9 of the CIO'S constltutlon dated 5" September 2016.
The CIO has a comprehenslve set of policies governing the operation of the hall, All the policles are avallable t
the hall's website at.. www.staintonvh.or
. uk. The policie5 which are particularly fftlevant to users of the hall {i.e.
Health & Safety, Equalityand Dlversity, Envlronment and Protection of Chlldren and Vulnerable Adults) are clear
Identified in the bookin85 section of the we bslte.
OBJECTIVES AND ACTIVITIES
The objectives of Stalnton Village Hall CIO are:
to establish, maintain and run a village hall; and
to promote the provision of facilities for recreation or other lelsure tlme occupation" and
to make the hall available and provide such facilities f or the benef it of:
the inhabitants of 5tainton village, near Penrith, Cumbria and the immediate surrounding area,, and
indlvlduals who have need of such f3cilitie5 by reason of thelr youth, age, infi￿nItY ordlsabloment, financial
hardshlp or social and economlc clrcum5tances' In ihe Interests of social welfare and wlth the objects of
Improving thelr condltions of lif e.
In determining these objective5. the Trustees have paid due regard to The Charity Comrnission 8uidance on public
benefit.

ACHIEVEMENTS AND PERFORMANCE
Rwiew Of Actlvltles (In the perlod I" February 2024 to 31" January 20Z51
The usage of the hall can be summarised in two c?tegories: hiring the hall to third partles for their own event5; and
events organlsed by the committee.
Durlng the year the hall was hired by an inereasln8 number of re8ular u5er5 on a weekly or monthly basls for a wide
range of attivities. These included:
exercise, dance and yoga classes;
art and craft classes;
chlldren's actlvlties, includlng the Newbiggin & Stainton Playgroup 2nd the 1st Petteril Vale Cub Scouts.
social activities, notablythe Stainton Methodist monthly Messy Church. and meeting5 of other clubs, societies and
local busi nesses.
The hall was also hired by a variety of users for one-off events. These included bookings by individuals for birthdays,
christenin8s and other parties, by clubs and societies for meetings, and by organisations for training events and
workshops.
The committee, informed by a village wide survey at the end of 2023, organised various events duringthe year to raise
funds to 5UPPOrt the runnlng costs of the hall and to support the feeling of communlty In the local area. These were
run with the invaluable help of a number of volunteers.
As In the prevlous year, the regular events comprised a weekly community café and a farmers, market whlch took
place most months except for January and February, The music nlghts organlsed in conjunctlon wlth the Eden Valley
Arts Network were dlscontinued due to lack of support.
There were also several successful one-off events,. a wine tastlng evenin8; a talk and presentatlon by a local buslne$5
owner, talks on local history, a swing dance, a ceilidh a theatre production and 8 children'5 Christmas play organised
with the Highlights Rural Touring scheme.
A series of Sustainable Stainton Network events was organised, including during Village Hall week and The Great Big
Green week wlth the aid of a £255 grant from CAts (Cumbria Attion for Sustainability).
Another new Initiative was the Stainton Cinema Club which commenced screenings in October2024 with a programme
of six monthly films, which proved successful and will be continued in 2025.
The committee also facilitated varlous events in the hall to support the community and other causes for which no
charges were made. These Included meetings of the Dacre Parish Councll and Stainton Sports and Recreation
Committee, food drlves, a chlldren's Christmas party or8anised by the Stainton Sports and Recreation Committee and
a Chrlstmas tea run by young people for older members of the community.
Flnanclal Revlew (for the perlod 1° February 2024 to 31fi January 2025)
Ov
rview
Income exceeded expenditure in the financial year by £7,179.
Total income increased by 7%. The CIO'S Income from its ordinary attivities. namely hlrin8 Out the hall and fundraising
events organised by the committee, amcunted to over 90% of total income and increased by 15% compared with the
previous year. Of the other income, receipts from grants and donations declined while bank interest increased.
Total expenditure increased by 6%. Spending on building work was lower than the previous year, but the cost Of
equipment maintenance and servicing was significantly higher.

In January 2025 the Lottery Community Fund released the legal charge over the hall building that had been in place
since the Fund made the grant to assist with the fundin8 of the construction of the new hall. The release of the charge
followed the satisfactory cornpletion of the Fund's Post-completion evaluation.
Recei
The CIO'S total receipts for the year were £21,85412024: £20,415).
The main 5ource5 of income were from hirins the hall to third partie5 and events or8anised by the committee which
together raised £20,391, a significant increase on the 2024 figure of £17,755. Hall hire income generated £14,574
12024: £13,300), and the fundraising events organised by the committee raised £5,817 (2024: £4,455).
A grant of £730 was received from the Cumbria Community Foundation towards the purchase of new chairs with
armrests which are particularly appreciated at the Community Café.
Donations amounted to £165 (2023: £1,307), The trustee5 were grateful for all donations.
The remainder of the income comprised bank Interest of E467 and electricity feed-in tariff of £102,
Ex
enditure
The CIO'5 expenditure for the year was £14,67512024,, £13,821). Significant item5 were:
cleanin8 and materSals charges of £3,429 (2024: £3,159),,
maintenance and servicing of equipment lair-conditlonlng, flre alarm, plumbin8 and the automatlc doors} £3,370
{2024: £1.6691
equipment purchased of £1,67712024: £1,242) for new chairs, sound equipment and secure stora8e boxe5; and
utilities (electricity and water) of £4,83012024- £4,571), which was partially offset by a contribution from Atkinson
Builder5.
Sur
Income exceeded expenditure in the financial year by £7,17912024: £6,5941,
Flnanclal Resources at the Year End
On 31"January 2023 the CIO'5 financial resource5 amounted to £53,28112024: £46,102), comprising a current account
balance of £21,702 and a savings account balance of £31,578.
RESERVES POLICY
The trustees have agreed that the CIO should, if possible, maintaln a balance of at least £10,000 In the CIO'5 5aving5
account by way of a flnancial reserve.
The Trustees belleve that the CIO has adequate financial resources to continue in operational existence for the
foreseeable future.
INVESTMENT POWERS AND RESTRICTIONS
The Trustees have the power to invest in such assets as they see fit.

RISK ASSESSMENT
The committee has no immedlate concerns re8ardlngthe operation and malntenanceof the hall. Atthe presenttime,
the committee believes the m05t significant operational risk would be a reduction in the number of tru5teei
committee members or volunteers who are all essential for the operation of the hall, arranging fundraising, the
community café, the farmers, market and socia1 events,, and ma1ntaining the building. To address thls rlsk the
committee would welcome the involvernent of more local residents, especially as the village expands.
The key aspects of flnancial risk are:
rising costsforthe day-to-dayoperation of the hall, particularly maintenance of plumbing and elettrical systems
and the risk of f urther rises In utility COSts: and
unexpected experses for building repalr5 and maintenance - the committee belleves that the CIO has adequate
flnancial resources to meet unexpected costs.
PROSPECTS AND PLANS FOR THEYEAR ENDING 31SI JANUARY 2026
The hall bookings to date In the 2025-26 financial year have continued at a strong level from a combination of
regular usersaswellas bookingsforone-off eventssuch as birthday parties, familygatherin85 and training events.
The commtttee has also been encouraged by the attendance at. and Income from, the farmers, market and the
communitycafé. As such the tommittee is hopeful that the CIO'sordinary Incorne from hall hire and the regular
fundralslng events or8anised by the committee will cover the normal operating expenses (excludlng any capltal
and other one-off Item5) of the hall In 2025-26.
Discussion5 have contlnued with Atkinson 8uilders over the proposal for a car park at the rear of the hall. These
di5CU551ons have progressed well, and the commlttee is hopeful that the car park will become avallable for use
before the end Df 2025. The commlttee is gratefLJI to Atklnson Builders forfacllitating this projert.
Phlllp Dixon, Treasurer, Stalnton Villa8e Hall CIO
7th July2025

STAINTON VILLAGE HALL CIO
1169150
Receipts and payments accounts
For tho porlod
from
To
CC16a
21112024
113112025
Section A Receipts and payments
Unrestrlcted
fund$
to th• n•4r•Jt
Restrfcted
fund$
Endowment
fund•
Tolal lunds
Last y4ar
to th• noar••t £
to th• n••r••t £
to th• n••r•st £
io th• n•4r•¥t£
A1 Recelpts
Grants. Local roslncb"Dns Suppurt gf#ntE
ICovld.191
Grant$. othor
8ank Intero81 and bonusty$
Donallons
Eloclriclly feed Sn tsriff
Fvndr8181n
Hall hire
730
467
186
102
5,817
14,574
730
467
165
102
1,ODO
236
1,307
118
4.455
13,300
14,574
tota
mss income
AR)
21.864
21,834
20,415
A2 Asset and Invostmonl 8al•s,
188• tabl•).
Sub total
rotal re¢elpts
A3Pa
ents
Artwork proie¢l
Bank Lh#r
Bro8db4nd ch8r
e3 and equ
work and d8cor¥lin
Claanln
•nd materia18
DrJnallDn$
Equlpmont rn8lnt8nance and 8aNlcing
&qLIiPm8nt ￿JrehAjts￿
Insur8nc88
Licortcfjs. lottories. MUBIC Bnd Zoom
sund￿9$
Ulilili•s- 81gctri
utIiitl8s- w8ter
uiiiitles- Ihlrd party contdbutlon
Ernail, onllney bt>okin
S, 8nd webBIItr
176
300
478
3.429
176
300
478
243
380
1,658
J,1S9
725
1,689
1.242
907
465
597
2,855
1,716
2,102
328
ment
3,370
1,677
936
601
167
3,033
1,797
1.642
354
3,370
1.677
936
167
3.033
1,797
1,642
354
Sub total
14,675
14,675
13,821
A4 Asset and Investment
urchases.
see table
Sub tot41
Total payments
Net of recelpts/(payments)
A5 Transfers between funds
A6 Cash fund¥ last year end
Cash funds thls year ond
7,179
7,179
6.594
53,2B1
53,281
46,102
CCXX R1 acc()unls ISSI

Section B Statement of assets and liabilities at the end of the period
Unrestricted
RestYl¢ted
funds
nd•
to n•ar••t £
to n•aMat £
Endowment
funds
to n•ar•st £
81 Cash funds
8u$lnes8 C￿￿ent AcccMJnt
21,7D2
Buslng85 Sawng5 Ar￿Unt
31,57
Pe￿ Cash
Total cash funds
53,281
1*gr￿ bol•n¢w wlth recdp18 pAyrtt2Dti
A¢cy)unt(&ll
Unrn#trfetod
funds
n•ar••t£
Ro•tr1￿0d
funds
to nDaroJt£
Endowm•nt
funds
to nur••t £
Diilails
Fund to whlch
*•*•f b•lo
Details
COBI loptlon•ll
Curr•nt ¥•lu•
lon•1
83 Investment assets
Fund lo whlch
a•s•t b•lon
Cuffent v•lu•
lon•1
Details
Co•t I¢p¢bon•ll
B4 As$9ts r•tain•d for th•
charltyg own u*•
Fund lo whl¢h
Amount du•
lonil
W￿n du•
D¥tai15
85 Llabllltl•s
Signad by on¢ or truBteeB on
bettalf ol all tho trustees
Signature
Print Name
Date of
rov81
P￿ILIf 3DHhJ
Ivietsj kl
CCXX R2 accounts (SSI