Operation Encompass {ClO) Annual Report and Financial Statements Year Ended 31 March 2024 Charity registration number.. 1169147
Operation Encompass {ClO) Contents (continued) Reference and Administrative Details Trustees, Report 2to6 Statement of Trustees, Responsibilities Independent Examinerfs Report Statement of Financial Activities Balance Sheet 10 Notes to the Financial Statements 11 to 16
Operation Encompass {ClO) Reference and Administrative Details Trustees.. Richard Marsh Camilla Southworth Cad Eve David Camey-Haworth Elisabeth Camey-Haworth Melanie James Dr Annemarie Millar Principal Office Westbourne House Westbourne Terra Saltash PL12 6BX Charity Registration Number 1169147 Independent Examiner Francis Clark LLP Melville Building East Unit 18, 23 Royal William Yard Plymouth Devon PL13GW Page 1
Operation Encompass {ClO) Trustees, Report The trustees present the annual report together with the financial statements of the charity for the year ended 31 March 2024. Trustees Richard Marsh Camilla Southworth Carl Eve David Camey-Haworth Elisabeth Carney-Haworth Melanie James Dr Annemarie Millar Achievements and perforniance For the sake of avoidance of repetition. referenS made to Operation Encompass (OE) relating to actions carried out below refer to the founders of Operation Encompass, David Carney-Haworth OBE and Elisabeth Carney-Haworth OBE. Operation Encompass holds the unique position of being the only charityl scheme that nationally shares information directly from police attended domestic abuse incidents with educational settings trained Key Adults. Operation Encompass is a long standing scheme designed to support children who are experiencing domestic abuse. Its impact is significant, not only in terms of immediate assistan to children but also in fostering positive information sharing and collaboration between agencies thus promoting awareness of Ihe effects of domestic abuse on children. Established in all 43 police forces in England and Wales. Operation Encompass has directly supported hundreds of thousands of children who experience domestic abuse. By ensuring that information about police attended domestic incidents is shared with educational settings, it enables trained Key Adults to provide appropriate support and understanding for these vulnerable children. This timely intervention undoubtedly helps to mitigate the eXperIenS of these children enabling them to better cope with their experiences whilst allowing them access to the support they need to thrive academically. physically and emotionally.. "To date, approximately 18,000 Operation Encompass notifications about individual children and young people have been made by the PSNI. Police Service of Northern Ireland. Comments received from educational settings in Northern Ireland: 'The fact we are informed immediately allows us to be on high alert to watch for any signs the child is in need of extra support and we are prepared before the child arrives back in educational setting the next day. We are also better prepared to support the family and it makes it easier for the family to approach us as they know we are aware of the siluation already.. 'Had we not have received the calls we would never have known what was going on at home for certain children. It has informed our practi and helped teachers understand cerlain children's behaviour better.. Page 2
Operation Encompass {ClO) Trustees, Report (continued) Operation Encompass continues to play a crucial role in enhancing safeguarding practices within educational setlings, police and other relevant agencies. By facilitating communication between the police and educational settings, Operation Encompass has contributed to a more coordinated approach to safeguarding children experiencing domestic abuse. This has led to improved risk assessment. early inteNention, and tailored support for impacted children, thereby reducing the likelihood of further hami. "Can I thank you and Elisabeth for your time and for the fantastic inputs you gave. I have worked in Vulnerability for many years now. however your delivery still gave me goosebumps and l am not ashamed to say brought tears to my eyes on more than one occasion. The team have received some fantastic feedback and l am sure with your continued drive and commitment we will continue to make a difference. Can l also thank you for your continued commitment, passion and for your determination to protect children. Your work is truly fantastic- Merseyside Police. Operation Encompass fosters closer collaboration between. primarily, the police and educational seltings although there has also been an impact upon social services and other support agencies. Through the implementalion of Operation Encompass and the regular communication it creates and with joint and individual organisation training sessions. police and educational settings have developed a deeper understanding of each other's roles and responsibilities in safeguarding children, the inforrnation thal they hold and the information that they each need to appropriately safeguard children. This collaborative approach has facilitated more fluent and detailed information sharing, quicker decision-making and more effective support mechanisms for children and families affected by domestic abuse. "Operation Encompass has changed the landscape of how the police, education providers and others respond to child victims of domestic abuse by providing knowledge and processes that increase safeguarding. The constant focus on providing infonnation. resources and guidance is creating a legacy of change that truly has impact. Over the years the Teacher's Helpline has developed and those using the service are more informed and understanding about the impact of domestic abuse on children's development. This momentum for change is driven by the commitment of all those involved with Operation Encompass and in particular the very impressive founders" Psychologisl. Operation Encompass continues to raise awareness of the impact of domestic abuse on children and the importance of providing appropriate support within educational settings and beyond. By promoting and encouraging a culture of empathy. understanding and non-judgmental support, Operation Encompass has helped to break down stigma surrounding domestic abuse and encouraged more open conversations about this critical issue for our society. This increased awareness is essential for creating safer environments for children, for the creation of better futures for our children and for empowering communities to take action against domeslic violence. "Operation Encompass is a successful method of poli infom)ing educational settings about children who are vulnerable to domestic abuse. The policy for Operation Encompass is comprehensive and has been reviewed and appropriately reinforced with training and guidance for educational selting staff. Educational setting leaders say that the notifications they receive as part of Operation Encompass are valuable in helping them to provide support for vulnerable children and their families. One educational setting leader captured the perceptions of many, describing the Se1 as 'fantastic" JTAI 2023. Page 3
Operation Encompass {ClO) Trustees, Report (continued) By addressing the underlying trauma caused by domestic abuse. educational settings have reported positive changes in the well-being and engagement of these children. This highlights the effectiveness of Operation Encompass in making a real differen in the lives of vulnerable children. Operation Encompass enables educational settings to provide timely support. support which can be ongoing for the child and which can respond to a child's changing needs. Ihank you for speaking at the conference on Tuesday. Your talk was so moving, impacting and so important. l am so grateful you came to speak and I think, many people in the room felt that what you shared was crucial. I truly believe it is the beginning of the OE joumey. I won't ever forget your presentation. Thank you so much for making the trip to London to meet us all- Psychologist. "I wanted to send an email to say thank you from the bottom of my heart for your contribution to the conference on Tuesday. I felt personally moved and I think that was echoed across the room. Our feedback puts your presentation as a stand out presentation. You are both very inspiring and thank you for that" Psychologist. Online Operation Encompass Training feedback: "This course has been fantastic and infomative. In fact this has been one of the best courses I have been on for DA and its impact. Thank you. "The course was informative and easy to engage with. It was particularly helpful to be able to take each module at different times to fit in around the educational setting" "Clear information. easy to navigate and great resources that are downloadable" "Superb. Clear. concise and informative" "This was insightful and keeps it fresh in our heads the reason we all must work together to keep our children safe" "Really useful. Different viewpoints. Made me realise sometimes all we can do as an educational setting is be understanding to the child but actually that can make a big difference even though we feel we are not doing anything to help- Summary Comment from Chair of Trustees: Operation Encompass continues to have the most profound impact upon our nation's work to support those children who are impacted by domestic abuse. This is recognised by the Home Office who describe Operation Encompass as "filling a great hole in our work to address the needs of children who are victims of domestic abuse.. We continue to adapt and change how we work as a charity and how Operation Encompass works as a process. responding to the current safeguarding landscape whilst always remining faithful to the core principles of Operation Encompass. The creation of the free Online Training of Key Adults and the suite of Guides and Handbooks are both beautiful examples of this agility and forward-thinking work of the Charity. At the heart of everything we do, everything that David and Elisabeth do, is the child the child who is experiencing domestic abuse. Operation Encompass will never be diverted from this core principle of understanding their experience and providing them with support. Page 4
Operation Encompass {ClO) Trustees, Report (continued) Objectives and activities Objects and aims The Object of Operation Encompass (°OE") is: The relief of children involved in or are exposed to incidents of domestic abuse in their homes who are stressed and suffering as a result. In particular but not exclusively by= . Acting as the assurance body for OE training and delivery of education to Key Adults and Police Officers. Liaising with education establishments. Police Authorities and other agencies. Seeking to form partnerships with other charities and organisations which deliver mutual and complimentary benefits. Providing support and information and where necessary advocacy, guidance and mentoring to key adults and teaching staff. Providing assured education and training to Key Adults with after care support. Retaining full accreditalion rights to OE in furlherance of the above charitable purpose for the public benefit. Public benefit OE has continued to engage extensively through briefings. media events and Police ForcelKey Adult training days to promote the charity across the UK and intemationally. The trustees confinn that they have complied with the requirements of section 4 of the Charities Act 2011 to have due regard to the public benefit guidan published by the Charity Commission for England and Wales. All trustees have reviewed the guidance issued by the Charity Commission (CC) most especially the seven guiding principles. In addition the Chairman provides regular updates to all Trustees on CC policy and lessons from enquiries etc. Social investment policies Despite the charity's very purpose being a 'social investment, this investment is not directly fiscal. Grant making policies The Charity is not in a position to make grants and is unlikely to do so in the foreseeable future. Use of volunteers The Charity does not have a body of volunteers other than the Trustees. Financial review During the year the Charity made a small surplus of £4.158 (2023.. deficit of £1.664). At the year end the Charity retained £6,334 in the bank account (2023.. £4,993). Policy on reserves The charity has a low level of recurring fixed costs with no staff costs and therefore does not need to hold a high level of reserves. The charity has aimed to maintain a reserve of £1,000 to maintain sufficient funds for the annual Insuran premium. Currently total reserves at year end are £6.367 {2023: £2.209), of which £5,888 is free reserves (2023.. £1,730}. The Charity has therefore met its reserve policy at year end. Page 5
Operation Encompass (CIO) Trustees, Report (continued) Principal funding sources Income from donations, fundraising and grants totalling £94,662 (2023." £85,985) was received. All financial risk is currenlly assessed as low as there is no immediale requirement to directly support beneficiaries financially or through the salelpurchase of goods, services or real estate. To that end where there is funding below the forecast requirement the impact will be translated to a slower delivery rate. Whilst this might be frustraling it does not threaten the existence of the charity providing that there is evidence of progress: which there is. The principal risk facing the chartty and delivery of its objects is once the capital outlay for the premium website and supporting database has been set up. the ongoing revenue cost to maintain the progress of the website and the other work of the charity. The charity is always seeking opportunities for additional grant funding. Structure, governance and management Nature of governing document Constitution DocumenL Charitable Incorporated Organisation {FoundatÈon Struciure) - whose only voting members are its Trustees. Recrultment and appointment of trustees New Trustees may be recruited to the Board at any time by the Truslees. In selecting individuals for appointment as Trustees. the Trustees must have regard to the skills, knowledge and experience needed for the effective administration of the charity. Inductlon and tralnlng of trustees Each new Trustee must receive. on or before his or her first appointment a copy of the current version of the constitution and a copy of the CSO'S latest Trustees, annual report and Statement of Accounts. The new Trustee will also be briefed individually by the CEO or Chair of Trustees. Going concern The principle Home office grant funding. which comprises the majority of the Charitys income, came to an end in March 2024. The helpline will continue with a revised structure. There will be no cost burden for the Charity to continue the helpline under the new rnodel. Recurring admin costs are low and can be funded from existing cash reseNes and donations. There are no concems about the future needs for the charity nor are there any material uncertainties. The Truslees, annual report is consistent with this conclusion and the Trustees, view is that Operation Encompass is a going concern. The accounts have been prepared on a going concem basis. The annual report was approved by the trustees of the charity on behalf by: and sign8d on its Richard Marsh Trustee Page 6
Operation Encompass {ClO) Statement of Trustees, Responsibilities The trustees are responsible for preparing the trustees, report and the financial statements in accordance with the United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice) and applicable law and regulations. The law applicable to charities requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources of the charity for that period. In preparing these financial statements, the trustees are required to: select suitable accounting p0cleS and then apply them consistenty, observe the methods and principles in the Charilies SORP; make judgements and estimates that are reasonable and prudent; stale whether applicable accounting standards have been followed. subject to any material departures disclosed and explained in the financial statements; and prepare the financial statements on the going concem basis unless it is inappropriate to presume that the charity will continue in business. The trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and enable them lo ensur8 that the financial statements comply with the Charilies Act 2011, the Charities (Accounts and Reports) Regulations 2008. and the prowsions of the conslitution. The trustees are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. The trustees are responsible for the maintenance and integrity of the corporate and financial informalion included on the charitable companrfs websrte. Legislation governing the preparation and dissemination of financial statements may differ from legislation in other jurisdictions. Approved by the trustees of the charity OnAQixq . and signed on Its behalf by. Richard Marsh Trustee Page 7
Operation Encompass {ClO) Independent Examiner's Report to the trustees of Operation Encompass (cio) I report to the trustees on my examination of the accounts of Operation Encompass (CIO) for the year ended 31 March 2024. Respective responsibilities of trustees and examiner As the charity trustees of Operation Encompass (CIO) you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act'}. I report in respect of my examination of the Operation Encompass (CIO)'s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. Independent examiner's statement I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect- 1. accounting records were not kept in respect of Operation Encompass (CIO) as required by section 130 of the Act" or 2. the accounts do not accord with those records" or 3. the accounts do not comply with the accounting requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement Ihat the accounts give a 'true and fair view, which is not a matter considered as part of an independent examination. I have no concems and have come across no other matters in connection with the examination to which attenlion should be drawn in this report in order to enable a proper understanding of the accounts to be reached. DCEL Duncan Leslie FCA Francis Clark LLP Melville Building East Unit 18, 23 Royal William Yard Plymouth Devon PL13GW Date.. 0810712024 Page 8
Operation Encompass {ClO) Statement of Financial Activities Year Ended 31 March 2024 (Including Income and Expenditure Account and Statement of Total Recognised Gains and Losses) Total 2024 Unrestricted Restricted Note Income and Endowments from: Donations and legacies Expenditure on: Charitable activities 4.887 89.775 94,662 (729) 89,775 90,504 Total Expenditure (729) 89,775 90,504 Net movement in funds 4.158 4,158 Reconciliation of funds Total funds brought forward 1.730 479 2,209 Total funds carried forward 5.888 479 6,367 Total 2023 Unrestricted Restricted Note Income and Endowments from: Donations and legacies Expenditure on: Charitable activilies 568 85,417 85,985 (2.463) (85,186) {87,649) Total Expenditure (2,463) (85,186) {87,649) Net movement in funds (1.895) 231 {1,664) Reconciliation of funds Total funds brought forward 3,625 248 3,873 Total funds carried forward 1,730 479 2,209 All of the charily's activities derive from continuing operations during the above two periods. The funds breakdown for 2023 and 2024 is shown in note 9. The notes on pages 11 to 16 foTh an integral part of these financial stslements. Page 9
Operation Encompass {ClO) Balance Sheet 31 March 2024 2024 2023 Note Current assets Debtors Cash at bank and in hand 27,953 6,334 24,161 4,993 34,287 29,154 Creditors: Amounts falling due within one year Net assets 27,920 26,945 6,367 2,209 Funds of the charity: Restricted Sncome funds Restricted furKIs 479 479 Unrestricted income funds Unrestricted funds 5,888 1.730 Total funds 6,367 2,209 The financial statements on pages 9 to 16 were approved by the trustees, and authorised for issue on .2910512024....... and signed on their behalf by: Richard Marsh Trustee The notes on pages 11 to 16 foTh an integral part of these financial stslements. Page 10
Operation Encompass {ClO) Notes to the Financial Statements Year Ended 31 March 2024 1 Accounting policies Statement of compliance The financial statements have been prepared in accordan with Accounting and Reporling by Charities.. Statemenl of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019) - (Charities SORP (FRS 102)), the Financial Reporling Standard applicable in the UK and Republic of Ireland (FRS 102) and the Charities Act 2011. Basis of preparation Operation Encompass (CIO) meets the definition of a public benefit entity under FRS 102. The accounts (financial statements) have been prepared under the historical cost convenlion with items recognised at cosl or transaction value unless otherwise stated in the relevant note(s) to these accounts. Going concern The principle Home office grant funding, which comprises the Majority of the Charitls income, came to an end in March 2024. The helpline will continue with a revised structure. There will be no cost burden for the Charity to continue the helpline under the new Model. Recurring admin cosls are low and can be funded from existing cash reserves and donations. There are no concerns about the future needs for the charity nor are there any material uncertainties. The Trustees, annual report is consistent with this conclusion and the Trustees, view is that Operation Encompass is a going concern. The accounts have been prepared on a going concem basis. Income and endowments Voluntary income including donations, gifts. legacies and grants that provide core funding or are of a general nature is recognised when the charity has entitlement to the income, it is probable that the income will be received and the amount can be measured with sufficient reliability. Donations and legacies Donations and legacies are recognised on a receivable basis when receipt is probable and the amounl can be reliably measured. Grants receivable Grants are recognised when the charity has an entitlement to the funds and any conditions linked to the grants have been met. Where performance conditions are attached to the grant and are yet to be met, the income is recognised as a liability and included on the balance sheet as deferred income to be released. Expenditure All expenditure is recognised once there is a legal or constructive obligation to that expenditure, it is probable settlement is required and the amount can be measured reliably. All costs are allocated to the applicable expenditure heading that aggregate similar costs to that category. Where costs cannot be directly attributed to particular headings they have been allocated on a basis consistent with the use of resources. Page11
Operation Encompass {ClO) Notes to the Financial Statements Year Ended 31 March 2024 (continued) Charitable activities Charitable expenditure comprises those costs incurred by the charity in the delivery of ils activities and services for its beneficiaries. It includes both costs that can be allocated directly to such activities and those cosls of an indirect nature necessary to support them. Governance costs These include the costs attributable to the Charitys compliance with consitutional and slatutory requirements, including independent examination. strategic management and Trustee's meetings and reimbursed expenses. Taxation The charity is considered to pass the tests set out in Paragraph 1 Schedule 6 of the Finan Act 2010 and therefore il meets the definition of a charitable company for UK corporalion tax purposes. Accordingly. the charity is potentially exempt from taxation in respect of income or capital gains received within categories covered by Chapter 3 Part 11 of the Corporation Tax Act 2010 or Section 256 of the Taxation of Chargeable Gains Act 1992. to the extent that such income or gains are applied exclusively to charitable purposes. Fund structure Unrestricted income funds are general funds that are available for use at the trustees, discretion in furtherance of the objectives of the charity. Restricted income funds are those donated for use in a particular area or for specific purposes. the use of which is restricted to that area or purpose. Financial instruments Classification The charity holds the following financial instruments= Short term debtors Short term creditors Cash and bank balances All financial instrumenls are classified as basic. Recognition and measurement The charity has chosen to apply the recognition and measurement principles in FRS102. Financial instruments are recognised when the charity becomes party to the contractual provisions of the instrument and derecognised when in the case of the assets, the contractual rights to cash flows from the assets expire or substantially all the risks and rewards of ownership are transferred to another party. or in the case of liabilities. when the chariws obligations are discharged, expire or are cancelled. Such instruments are initially measured at transaction pri. including transaction costs, and are subsequently carried at the undiscounted amount of the cash or other consideration expected to be paid or received, after taking account of impairment adjustments. Page 12
Operation Encompass {ClO) Notes to the Financial Statements Year Ended 31 March 2024 (continued) 2 Income from donations and legacies Unrestricted funds General Restricted funds Total 2024 Total 2023 Donations and legacies- Donations Grants, including capital grants- Government grants 4,887 4,887 568 89,775 89.775 85,417 4,887 89,775 94,662 85,985 3 Expenditure on charitable activities Activity undertaken directly Activity support costs Total 2024 Total 2023 Running Operation Encompass 86.775 3,729 90.504 87,649 £729 (2023.. £2,463) of the above expenditu was attributable to unrestricted funds and £89.775 (2023.. £85,186) to restricted funds. Page 13
Operation Encompass {ClO) Notes to the Financial Statements Year Ended 31 March 2024 (continued) 4 Analysis of support costs Support costs allocated to charitable activities Governance costs Admin costs Total 2024 Total 2023 Basis of allocation Running Operation Encompass Actual 3,000 729 3,729 7,634 Governance costs Total 2024 Total 2023 Restricted Independent examiner fees Examination of the financial statements 3.000 3.000 2,850 3,000 3.000 2,850 5 Trustees. remuneration and expenses No trustees, nor any persons connected with them. have reiVed any remuneration from the charity during the year. One trustee {2023: One) was reimbursed for travel and subsistence expenses during the year of £198 (2023.. travel and subsistence £137). No other trustee received any other expenses or benefits from the charity during the year. The charity has no employees (2023.. none). 6 Taxation The charity is a registered charity and is therefore exempt from taxation. 7 Debtors 2024 2023 Prepayments and accrued income 27,953 24,161 Page 14
Operation Encompass {ClO) Notes to the Financial Statements Year Ended 31 March 2024 (continued) 8 Creditors: amounts falling due within one year 2024 2023 Trade creditors Accruals 24.920 3.000 24,095 2,850 27.920 26,945 9 Funds Balance at 1 April 2023 Incoming resources Resources Balance at 31 expended March 2024 Unrestricted funds General Unrestricted 1.730 4,887 (729) 5,888 Restricted funds Home Office Grant 479 89,775 (89,775) 479 Total funds 2,209 94,662 (90,504) 6,367 Balance at 1 April 2022 Incoming resources Resources expended Balance at 31 March 2023 Unrestricted funds General Unrestricted 3.625 568 (2,463) 1,730 Restricted Home Office Grant 248 85,417 (85,186) 479 Total funds 3,873 85,985 (87,649 2,209 Page 15
Operation Encompass {ClO) Notes to the Financial Statements Year Ended 31 March 2024 (continued) The specific purposes for which the funds are to be applied are as follows: Home Office Grant - Grant awarded for the provision of the Operation Encompass Scheme. 10 Analysis of net assets between funds Unrestricted funds General Total funds at 31 March 2024 Restricted funds Current assets Current liabilities 5,888 28,399 27,920 34,287 27,920) 6,367 Total net assets 5,888 479 Unrestricted funds General Total funds at 31 March 2023 Restricted funds Current assets Current liabilities 4.580 (2.850) 24.574 24,095) 479 29,154 26,945) 2,209 Total net assets 1.730 11 Related party transactions There were no related party transactions in the year. The charity was under the control of the Trustees during the financial year. Page 16