73E31AI" REGISTERED COMPANY IYUMBER: CE008742 (England and Wales) REGISTERED CHARITY NUMBER: 1169090 REPORT OF THE TRUSTEES AND UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2025 FOR BERRYNARBOR MANOR HALL TRUST Stevens & Willey Chartered Certified Accountants Grenville House 9 Boutport Street Barnstaple Devon EX31 ITZ
BERRYNARBOR MANOR HALL TRUST CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2025 Page Report of the Trustees Independent Examiner's Report Statement of Financial Activities Balance Sheet Notes to the Financial Statements Detailed Statement of Financial Activities 12
BERRYNARBOR MANOR HALL TRUST REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2025 The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 31 March 2025. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective l January 2019). ORJECTIVES Al ACTIVITIES Objectives and aims Th¢ objective of the charity is to maintain and present in good order the Berrynarbor Manor Hall for use of the inhabitants of the Parish of Berrynarbor. Without distinction of political, religious or other opinions including use for meetings, entertainments, lectures and classes and for other forms of recreation and leisure-time occupation with the object of improving the conditions of life for the inhabitants. Public benefit The charity trustees have complied with their duty to have due regard to the guidance on public benefit published by the Charity Commission in exercising th¢ir powers or duties. FINANCIAL REVIEW Financial position In the twelve months to 31 March 2025 rental income from the Main Hall, School and Pr¢school/Men's Institute has increased compared with the previous year, arising from an annual increase in hire charges of 30/0 (in accordance with the RPI) effective from April 2024. Usage of the premises remained at a similar level to the previous year. The ability to generate income from fundraising has continued but unfortunately with a reduced level of income from the previous year. The effects of these variances have resulted in a decrease of approximately £3,000 despite a £1,000 donation from the T¢sco bluc token scheme. Project expenditure increased signiflcantly with the Installation of new windows (£17,000)- However, we are pleased to report that the Utility bills reduced by £4,000 due to the end of the British Gas contract and a refund from South West Water arising from a water leak insurance Claim. Taking into account other small movements in expenditure, the Trustees report a deficit of £6,987 this year, comparcd to a surplus of £7,064 in the prcvious year, reducing funds from £42,262 to £35,275 at 31 March 2025. Reserves policy The accumulated reserves must be applied solely towards the promotion of the objectives and aims of the charity. STRUCTURE. GOVERNANCE AND MANAGEMEIYT Governing document The charity is controlled by its governing document a deed of trust, and constitutes a limited company, limited by guarantee, as defined by the Companies Act 2006. It registered as a Community Interest Organisation (CIO) on 8 September 2016. Page I
BERRYNARBOR MANOR HALL TRUST REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2025 STRUCTURE, GOVERNANCE AND IVIANAGEMENT Recruitment and appointment of new trustees Every charity trustee must be a natural person. A trustee cannot be appointed if they are under the age of 16 years. At least one of the trustees of the CIO must be l 8 years of age or over. If there is no trustee aged at least 18 years, the remaining trustees may only act to call a meeting of the charity trustees, or appoint a new charity trustee. There should not be more tliat 5 elected trustees, 5 appointed trustees and 3 co-opted trustees. No trustee appointment may be made in excess of this provision. Apart from the first charity trustees, every elected trustee must be appointed for a term of 2 years at an annual general meeting. At the first annual general meeting the 4 first charity trustees must retire from office but can stand for re-elcction. Berrynarbor Parish Council, Berynarbor Parochial Church Council, B¢rrynarbor Pre-school, Berynarbor Men's Institute and Berynarbor Primary School (constituted as the West Berry Federation). known as the appointing bodies, may each appoint onc trustee. The person appointed by the appointing bodies do not need to be a member of the appointing body. The charity trustees tnay appoint no more than 3 co-opted trustccs to undertake a particular task or who bring a particular skill to the charity trustecs. When making such an appointment the charity trustees must record in the minutes the reason for the appointment. Any person appointed will cease to be a trustee at the commencement of the next annual gen¢ral meeting. There must be at least 3 charity trustees. If the number falls below this minimum, the remaining trustee or trustees may act only to call a meeting of the charity trustees, or appoint a new charity trustee. Decision making Any decision can be made either at a meeting of the charity trustces or by resolution in writing or electronic fonn agreed by all of the charity trustees. Induction and training of new trustees The charity will provide to each new trustee on or before their appointment a copy of the current version of the constimtion and a copy of the CIO'S latest Trustees, annual report and statement of accounts. REFERENCE AND ADMINISTRATIVE DETAILS Registered Company number CE008742 (England and Wales) Registered Charity number 1169090 Registered office 5 Benynarbor Park Sterridge Valley Berrynarbor ILFRACOMBE Devon EX34 9TA Page 2
BERRYNARBOR MANOR HALL TRUST REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2025 Trustees Mr A Hamilton (resigned 217124) Mrs J J Fairchild Mrs S Gleeson Mrs Y Francis (resigned 1716125) Mrs J P Walker (appointed 217124) Mrs C Fenton (appointed 217124) Mr R J Stanbury (appointed 217124) Mrs C L Coombes (appointed 217124) (resigned 411125) Mrs B Joyce (appointcd 217124) Mrs K Francis (appointed 1716125) Independent Examiner Stevens & Willey Chartered Certified Accountants Grenville House 9 Boutport Street Barnstaple Devon EX31 ITZ Approved by order of the board of trustees on .... and signed on its behalf by: Mrs S Gleeson - Trustee Page 3
INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF BERRYNARBOR MANOR HALL TRUST Independent examiner's report to the trustees of Berrynarbor Manor Hall Trust ('the Company,) I report to the charity trustees on my examination of the accounts of the Company for the year ended 31 March 2025. Responsibilities and basis of report As the charity's trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act,). Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligibl¢ for independent examination, I report in respect of my examination of your charity's accounts as carried out under Section 145 of the Charities Act 2011 ('the 20 k l Act,). In carrying out my examination I have followed the Directions given by the Charity Commlssion under Section 145(5) (b) of the 201 l Act. Independent examiner's statement I have completed my examination. I confirn) that no matters have come to my attention in connection with thc examination giving me cause to believe: accounting records were not kept in respect of the Company as required by Section 386 of th¢ 2006 the accounts do not accord with those records" or tlie accounts do not comply with the accounting requiremcnts of Section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view wlii¢h is not a matter consid¢rcd as part of an independent examination" or the a¢¢ounts have not been prepared in accordance with the methods and princtples of the Statement of Recommended Practice for accounting and reporting by charities (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicabl¢ in the UK and Republic of Ireland (FRS 102)). I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Andrew Kennard FCCA Stevens & Willey Chartered Certified Accountants Grenville House 9 Boutport Street Bamstaple EX31 ETZ Date: ........ Page 4
BERRYNARBOR MANOR HALL TRUST STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2025 2025 Unrestricted fund 2024 Total funds Notes INCOME AND ENDoW1NTs FROM Donations and legacies 1,511 1,694 Cbaritable activities Manor Hall hire 24,719 27,461 Total 26230 29.155 EXPEIIDITURE ON Charitable activities Manor Hall hire 33317 22.091 NET INCOME/(EXPEIYDITURE) (6,987) 7,064 RECONCILIATION OF FUNDS Total funds brought forward 42262 35,198 TOTAL FUNDS CARRIED FORWARD 35,275 42,262 Page 5
BERRYNARBOR MANOR HALL TRUST BALANCE SHEET 31 MARCH 2025 2025 Unrestricted fund 2024 Total nds Notes CURRENT ASSETS Debtors Cash at bank 288 36247 288 44,713 36,535 45,001 CREDITORS Amounts falling due within one year (1260) (2.739) NET CURRENT ASSETS 35275 42,262 TOTAL ASSETS LESS CURRENT LIABILITIES 35275 42.262 NET ASSETS 35,275 42,262 FUNDS Unrestricted funds 35275 42,262 TOTAL FUNDS 35275 42,262 The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 31 March 2025. The members have not required the company to obtain an audit of its financial statements for the year ended 31 March 2025 in accordance with Section 476 of the Companies Act 2006. The trustees acknowledge their responsibilities for (a) ensuring that the charitable company keeps accounting records that comply with Sections 386 and 387 of the Companies Act 2006 and (b) preparing financial statements which give a true and fair view of the state of affairs of the charitable company as at the end of each financlal year and of its surplus or deficit for each financial year in accordance with the requirements of Sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the charitable company. Page 6 continued...
BERRYNARBOR MANOR HALL TRUST BALANCE SHEET- continued 31 MARCH 2025 These financial statements have been prepared Én accordance with the provisions applicable to charitable companies subject to the small companies regime. The fina statements were approved by the Board of Trustees and authoTised for issue on and were signed on its behalf by.. Mrs S Gleeson - Trustee Mrs Walker- Trustee Page 7
BERRYNARBOR MANOR HALL TRUST NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2025 ACCOUNTING POLICIES BASIS OF PREPARING THE FINANCIAL STATEMENTS The financial statements of the charitable company, which is a public benefIt entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities.. Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (cffective l January 20 k 9),, Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland, and the Companies Act 2006. The financial statcmcnts have been prepared under the historical cost convention. INCOME All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it És probable that the income will be received and the amount can be measured reliably. EXPENDITURE LTabilities are recognised as expenditure as soon as there is a legal or constructive obligation ommitting the charity to that expenditure, it is probable that a transfer of economic ben¢fIts will bc required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources. TAXATION The charity is exempt from corporation tax on its charitable activities. FUND ACCOUNTING Unrestrictcd funds can be used in accordance with the charitable objecttves at the discretion of the trustees. Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes. Further explanation of the natuie and purpose of each fund is included in the notes to the financial statements. GOVERNMElYt GRANTS The accrual model for revenue-based government grants has been adopted. Page 8 continued...
BERRYNARBOR MANOR HALL TRUST NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2025 TRUSTEES, RElWtUNERATION AND BENEFITS There were no trustees, remuneration or other benefits for the year ended 31 March 2025 nor for the year ended 31 March 2024. TRUSTEES, EXPENSES In the year the charity reimbursed expenses of £358 to Mr A Hamilton including £63 for internet costs and £270 for fete cosls. £994 to Mrs S Gleeson including £278 for fete costs. £421 to Mrs Y Francis including £355 for website subscriptions. £16 to Mr M Johns. DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR 2025 2024 Prepayments 288 288 CREDITORS: AMOUNTS FALLING DUE WITHtN ONE YEAR 2025 2024 Accruals and deferred income 1260 2,739 MOVEMEINT IN FUNDS Nct movement in funds At 3113125 At 114124 Unrestricted funds General fund 42,262 (6,987) 35275 TOTAL FUNDS 42,262 (6.98D 35275 Net movement in funds, included in the above are as follows: Incoming resources Resources expended Movement in funds Unrestricted funds General fund 26330 (33217) (6,987) TOTAL FUNDS 26230 (33217) (6,987) Page 9 continued...
BERRYNARBOR MANOR HALL TRUST NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2025 MOVEMENT IN FUNDS - continued Comparatives for movement in funds Net movement in funds At 3113124 At 114123 Unrestricted funds General fund 35,E98 7,064 42,262 TOTAL FUNDS 35,198 7,064 42,262 Comparative net movement in funds, included in thc above are as follows: Incoming resources Resources expended Movement in funds Unrestricted funds General fund 29,155 (22,091) 7,064 TOTAL FUNDS 29,155 (22,091) 7,064 A current year 12 months and prior year 12 months combined position is as follows- Net movement in funds At 3113125 At 114123 Unrestricted funds Gencral fund 35,198 77 35,275 TOTAL FUNDS 35,198 77 35,275 Page 10 continued...
BERRYNARBOR MANOR HALL TRUST NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2025 MOVEMENT IN FUNDS - continued A current year 12 months and prlor year 12 montlis combined net movement in funds, included in the above are as follows.. Incoming resources Resources expended Movement in funds Unrestricted funds General fund 55,385 (55,308) 77 TOTAL FUNDS 55,385 (55,308) 77 RELATED PARTY DISCLOSURES There were no related party transactions for the year ended 31 March 2025. Page 11
BERRYNARBOR MANOR HALL TRUST DETAILED STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2025 2025 2024 INCOME AND EM)OWMENTS Donations and legacies Donations 1,511 1,694 Charitable activities Parish room - school Manor house - pre-school/MI Main hall regular hire Main hall ad hoc hire Fundraising 2,036 6,068 7,033 2,116 7,466 2,181 5,892 7,194 2,273 9,921 24,719 27,461 Total incoming resources 26,230 29,155 EXPENDITURE Charltable activities Insurance Utilities Sundries Projects Maintenance, repairs, hcalth and safety Licence fces and subscriptions Cleaner costs Cleaning supplies Internet costs Fete costs 2J23 6,660 465 17J25 1,687 927 1,967 64 63 548 1,990 KO.347 903 3,199 1,453 889 1,995 214 81 300 32,029 21,371 Support costs Governance costs Accountancy and legal fees 1,188 720 Total resources expended 33217 22,091 Net (expenditure)/income (6,987) 7,064 This page does not fonn part of the statutory financial statements Page 12
BERRYNARBOR MANOR HALL TRUST ANALYSIS OF PROJECT EXPENDITURE FOR THE YEAR ENDED 31 MARCH 2025 2025 2024 PROJECTS Stage and Bay Windows LED Lighting - additional Additional chairs Pre-school mains wiring upgrade 17J25 1,056 1,075 1,068 17,325 3,199