2021-07-31-accounts

ame	s ofthe charity trus	tees who manage the	charity
	Trustee name	Office (ifany)	Dates acted ifnot for whole year	Name ofperson (or body) entitled to appoint trustee ifan
	Margaret Axon	Chairman
	Helen Mclver	Secretary
	Catherine Ablott	Vice Chairman
	Theresa Byles	Treasurer
	Katie Bird		From 01.09.21
	Deborah Hay
7	Stuart Axon
8	Sarah Leech		From 01.1121
9	Jacqui Jones
10	Eamonn Hall
11	Alex Cooper
12	Iris Hill
13	Carolyn Carter
14	Murray Niman
15	Julie Barker
16	Elizabeth Sinclair		To01.09.21.
17

		Names and addresses ofadvisers (Optional information)	Names and addresses ofadvisers (Optional information)
T	eofadviser Name		Address
Bank		Barclays	Bank Octagon House, Gadbrook Park,	Northwich, CW9 7RB
Independent Examiner D Stewart Rowland Hall, Chartered Certified Accountants
			44/54 Orsett Road, Grays, Essex RM17 5ED
Solicitor Beavis Partnership Rochester House, 275 Baddow Road, Chelmsford,
			Essex CM2 7QA
Name		ofchief executive or names	ofsenior staff members (Optional information)
		~ e	~ ~
	Description ofthe charity's trusts
		Type ofgoverning document	Indenture
		How the charity is constituted	Indenture dated 16Jul 1911,as amended by as amended by Scheme dated 17Jun 2016, dated 27 Jun 2016.	Scheme dated as amended by		19Oct 1966, Resolution
		Trustee selection methods
			All trustees, other than ex officio trustees, retire from office		at	the	AGM but
			may be re-elected.
	Additional governance issues (Optional information)
	You may choose to include
	additional information, where relevant, about:		Changes in the Management Committee, with the retirement			ofone
	~	policies and procedures	trustee and the appointment oftwo new trustees.
		adopted for the induction and training oftrustees;	Notwithstanding the above, risk assessment need for more trustees, and further recruiting	continues to highlight is taking place.			the
	~ ~	the charity's organisational structure and any wider network with which the charity works; relationship with any related	Covid-19 pandemic and subsequent lockdown in March 2020 saw ofthe hall. Risk assessments were carried out prior to reopening hirers. Hall registered for Track &Trace with QR codes displayed building. The hall is now fully reopened.				closure to some in
		parties;
	~	trustees' consideration of
		major risks and the system
		and procedures to manage
	them.
			~ ~

		1.The Trustees shall erect orcause to be erected on or on some part of
		the land hereby demised within two years from the date hereof a
		suitable Village Hall aRer plans to be approved by the Grantor
		2.During the said term ofyears the said land and buildings to be so
		erected shall be used for the benefit ofthe public:
Summary ofthe objects charity set out in its governing document	ofthe	(a) to further the religious and other charitable purposes ofthe Church of England in the parish of Danbury, Essex (b)for the purposes ofa village hall for the use ofthe inhabitants ofthe parish of Danbury, Essex without distinction ofsex, sexual
		orientation, age, disability, nationality, race or political, religious or
		other opinions, including for meetings, lectures and classes or other
		forms of recreation and leisure time occupation in the interests of
		social welfare and with the object of improving the conditions of life
		for the said inhabitants
		In planning activities for the year, the Management Committee had
Summary ofthe main		regard to the Charity Commission guidance on public benefit.
activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have		In addition to the benefits ofimproved health (dance, slimming, table tennis), learning (horticulture, radio), social interaction (Wl, over 60's), and leisure (drama, plays, music) involving a wide range ofDanbury inhabitants, a programme ofcommunity activities has continued with the objective of
had regard to the guidance issued by the Charity Commission on public benefit)		improving community spirit more people, and particularly our elderly or very young users, taking part in village hall activities providing support to combat loneliness, isolation and increase
		communication with all age groups
Additional details ofobjectives		and activities (Optional information)
		The policy ofthe Management Committee is to operate with reserves
		comprising at least one year's operating expenditure for unforeseen
You may choose to include further statements, where		Village Hall expenses, plus the estimated expenditure on programmed renewals and improvements.
relevant, about:
~ policy on grantmaking;		Limited funds are available for making small grants to local organisations which are agreed by the Management Committee to be in need.
~ policy programme related investment;		Surplus funds are largely placed on deposit to earn interest. A smaller
~ contribution made by		amount is invested in approved funds in accordance with our governing document.
volunteers.
		A significant contribution is made by volunteers on fund raising activities
		(jumble sales, quizzes, etc.). From March 2020 these activities ceased due to Covid-19 restrictions but are now resuming.
~ ~
		~ ~ ~
Summary ofthe main achievements ofthe charity during the year		See attached Chairman's Report for the Annual General Meeting of DVHMC —1 November 2021.

~ ~	~ ~	~
achievements ofthe charity	DVHMC —1 November 2021.
during the year
Brief statement ofthe charity's policy on reserves	Total cash and investment funds at year end were f221,000. The policy is to hold at least 1.0years ofexpenditure in reserve for
	unforeseen Village Hall expenses	(825,000) plus the estimated
	expenditure on programmed renewals and improvements. The hall is 110years old, thus an extensive programme ofrepairs and refurbishment
	is taking place. In the near future	both halls will need re-flooring, the
	heating will need replacing, as will the flat roof (estimated costs of
	695,000 —135,000).
Details ofany funds materially in deficit	Not applicable
Further financial review details	(Optional information)
You may choose to include additional information, where	See attached Treasurer's Report.
relevant about: ~ the charity's principal sources offunds (including any fundraising);	The village hall kitchen has been completely refurbished at a cost of f21,135. Grants off14,000 have been received towards the cost, with another f1000having been promised.
~ how expenditure has supported the key objectives	At the committee meeting on 1"November 2021,the trustees agreed to transfer 230,000from the deposit fund to the Investment fund.
ofthe charity;

	STATEMEN	T OF	ASSETSAN	D LIABILITIESASAT31JUL	Y2021
				2020/2021	2019/2020
					E
CASH FUNDS
Current Account				41,220.59	24,271.43
COIF Charities	Deposit Fund			98,157.47	98,134.04
Petty Cash				127.89	127.89
	Total Cash	Funds		139,505.95	122,533.36
INVESTMENT	ASSETS
COIF Charities	Investment	Fund		81,773A4	68,188.09
Total Investment			Funds	81,773.44	68,188.09

INCOIIE RECEIPTS		Unrestricted	Restricted	Total	Total
		funds	funds	2020/21	2019/20
				E
From Trading Activities
Lettings		8,486.12		8,486.12	25,813.00
From Voluntary Sources
Grants &Donations		19,436.51	14,000.00	33,436.51	10,018.00
Fund Raising		80.00		80.00	3,439.92
BookSales		17.00		17.00	281.60
From Assets
Interest		23.43		23.43	476.92
Total Receipts		28,043.06	14,000.00	42043.06	40,029.44
PAYMENTS
Charitable Activities
Cleaning, Gardening	&Matls	2,639.35		2,639.35	6,381.89
Booking Agent		2,746.80		2,746.80	2,731.05
Repairs &Maintenance		874.51		874.51	6,173.38
Utilities		1,611.83		1,611.83	3,602.16
Rates &Refuse		274.04		274.04	882.64
Insurance		1,296.18		1,296.18	1,353.55
Other Items		1,005.24		1,005.24	1,381.68
On Assets &Equipment
Renewals & Improvements		622.52	14,000.00	14,622.52	75.38
Total Payments		11,070.47	14,000.00	25,070.47	22,581.73
Net Receipts for the year		16,972.59	0	16,972.59	17,447.71
Transfer to Investment	Assets
Cash funds last year end		122,533.36		122,533.36	105,085.65
Cash funds this yearend		139,505.95		139,505.95	122,533.36