2023-03-31-accounts

St Giles Close Arleston Telford TF1 2AB

Arleston Community Centre

A Charitable Incorporated Organisation (CIO) Charity Commission Registration Number 1168919

Financial Accounts

For

The Period 01 April 2022 to 31 March 2023

Email Address: [e-mail] Telephone: [phone] Charitable Incorporated Organisation – Registration No: 1168919

Arleston Community Centre, a Charitable Incorporated Organisation was registered as a Charity on 18 August 2016 and, following negotiations with Telford & Wrekin Council, became responsible for the running of the Community Centre on 01 November 2016. The Trustees agreed that the first accounting period would be 01 Nov 2016 to 31 Mar 2017. Thereafter the accounting periods to be 01 April to 31 Mar.

The attached documents give the details of the financial transactions for the Period 01 April 2022 to 31 Mar 2023: -

1. Income & Expenditure Operational Account – see Appendix 1

2. Bank Reconciliation Operational Account – see Appendix 2

3. Repair and Development Fund Year – see Appendix 3

4. Warm Spaces Income & Expenditure Account – see Appendix 4

5. Note setting out Income to be received and Expenditure to be paid

6. Bank statements

• 6.1. Operational account

• 6.2. Repair and Development account

7. Statement by Treasurer and Auditor

Bill McClements

Treasurer of the Trustees 23 April 2023

Email Address: [e-mail] Telephone: [phone] Charitable Incorporated Organisation – Registration No: 1168919

Arleston Community Centre Income &

Operational Account 01 April 2022 to 31 March 2023

Appendix 1

Expenditure

INCOME

EXPENDITURE

	INCOME				EXPENDITURE
Item No	Description	Amount £	Cummul £	Item No	Description	Cost £	Cummul £
1 2 3 4 5 6 7 8 9	Donations 1.1 Public 1.2 Companies Grant Wellington Town Council Hire income Grant Wrekin Housing Group Sound Deadening T&W Solar Grant Grant from Wellington Brass Band Sound Deadening Tranfer from Repair & Dev Fund 2021 - 2022 bad debt provision 2022 - 2023 bad debt provision	0.00 0.00 7000.00 13382.00 2000.00 10000.00 2000.00 2128.60 200.00 -200.00	0.00 0.00 7000.00 20382.00 22382.00 22382.00 32382.00 34382.00 34382.00 36510.60 36710.60 36510.60 36510.60	1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17	Repairs & Maintenance Gas & Electricity Insurance Hygiene services Waste disposal charges Misc Service Contracts T&W ICT and Phone Water Rates Performing Rights fee Cleaning contract Cleaning materials Sound Deadening project Solar Panel installation deposit Transfer to Repair & Dev Fund Provision not used 2021-22 Year End provision 2022-23	1135.82 2194.51 702.72 162.26 568.50 87.68 1727.68 997.57 876.57 157.70 2037.50 193.97 6903.60 3742.50 3500.00 -200.00 200.00	1135.82 3330.33 4033.05 4195.31 4763.81 4851.49 6579.17 7576.74 8453.31 8611.01 10648.51 10842.48 17746.08 21488.58 24988.58 24788.58 24988.58 24988.58 24988.58

Fund Analysis

Email Address: [e-mail] Telephone: [phone] Charitable Incorporated Organisation – Registration No: 1168919

Opening Balance £ 22054.95 Present Balance £ 33576.97 Income £ 36510.60 Expenditure £ 24988.58

HMRC reference number 061000032920

Append ix 2

Arleston Community

Centre

Bank and Balance Reconciliation

Period 01 April 2022 to 31 March 2023

Opening Balance: Closing Balance: Bank Statement: Payments due or not deducted 1 6 E 2 7 E 3 8 4 9	£ 22054.95	£ 22054.95	£ 33576.97	1555.47
	35257.17	Warm	Spaces Fund	1555.47
	110.00 Gas Mar 120.00 Elect Mar 0.00 0.00		246.00 0.00 113.28 Elect Feb 102.70 Gas Feb 30.00 156.25
				Warm spaces items

Email Address: [e-mail] Telephone: [phone] Charitable Incorporated Organisation – Registration No: 1168919

5 10 Total: Income due or not lodged 1 2 3 4 Total: Petty cash in hand Reconciliation: (Bank Statement minus	82.80 200.00 year end provision 1161.03 £1,158.00 0.00 -200.00 bad debt provision 0.00 0.00 0.00 0.00 0.00 0.00 74.00 0.00 0.00 1032.00 0.00 0.00 4.30 6.28 0n 06/08/21 0.00 33576.97

payments made but not deducted from the account plus income not lodged and petty cash)

Charitable Incorporated Organisation – Registration No: 1168919

Email Address: [e-mail] Telephone: [phone]

Arleston Community Centre

Repair and Development Fund

Appendix 3

Period 01 Apr 2022 to 31 Mar 2023

INCOME

EXPENDITURE

Item No	Description	Amount £	Cummul £		Item No	Description		Cost £	Cummul £
1 2 3 4 5	Interest June Interest Sept Transferred from General Acc Interest Dec Interest Mar	2.20 9.25 £3,500.00 £18.26 £39.54	2.20 11.45 3511.45 3529.71 3569.25 3569.25			Transfer to General Acc Transfer to General Acc		£740. 35 1388. 25	£740.35 £2,128.60 2128.60

Repair and Development Fund Analysis Opening Balance £ 30000.00 Bank £ 31440.65 Income £ 3569.25 Cash £ Expenditure £ 2128.60 Payments due £

Email Address: [e-mail] Telephone: [phone] Charitable Incorporated Organisation – Registration No: 1168919

Closing Balance £ 31440.65

Balance £ 31440.65

Arleston Community

Appendix 4

Centre

Income &

Warm Spaces

Expenditure

Period Nov-22 to 31 Mar 2023

INCOME

	INCOME					EXPENDITURE
Item No	Description	Amount £	Cummul £		Item No	Description		Cost £	Cummul £
A. 1	A. Cooking on a Budget Grant T&W	4991.00	4991.00 4991.00 4991.00 4991.00 4991.00		A.1 A.2 A.3 A.4 A.5	Payment for tution 6 weeks All the equipment as per Spreadsheet in the Warm Spaces file Food items Morrisons Food items Aldi Hire of ACC x 3 hrs Dec		420.0 0 £1,03 5.31 £6.55 £19.6 1 £22.5 0	£420.00 £420.00 £420.00 £1,455.31 £1,461.86 £1,481.47 £1,503.97

Email Address: [e-mail] Telephone: [phone] Charitable Incorporated Organisation – Registration No: 1168919

			4991.00	Sub Total	A.6 A.7 A.8 A.9 A.10 A.11 A.12 A.13 A.14 A.15 A.16 A.17 A.18	Food items Aldi, Morr,Lidl Hire of ACC x 12 hrs Food items Leads 4 off 2 Professional Mops & Buckets 1 Thermometer 1 Fridge Thermometer Blue Catering Plasters Food float Bowls and bags Payment for tuition 6 weeks Hire of ACC x 12 hrs Feb Hire of ACC x 12 hrs Mar	Food items Aldi, Morr,Lidl Hire of ACC x 12 hrs Food items Leads 4 off 2 Professional Mops & Buckets 1 Thermometer 1 Fridge Thermometer Blue Catering Plasters Food float Bowls and bags Payment for tuition 6 weeks Hire of ACC x 12 hrs Feb Hire of ACC x 12 hrs Mar	£45.0 7 £90.0 0 £187. 03 £28.9 9 £37.0 0 £6.79 4.99 7.99 191.6 5 21.32 420.0 0 90.00 90.00	£1,549.04 £1,639.04 £1,826.07 £1,855.06 £1,892.06 £1,898.85 £1,903.84 £1,911.83 £2,103.48 £2,124.80 £2,544.80 £2,634.80 £2,724.80 £2,724.80
B. 1	B. Warm Spaces				B.1 B.2 B.3	Clothes rail x 2 Aprons x 5 CD player		32.80 29.95 44.50	32.80 62.75 107.25

Email Address: [e-mail] Telephone: [phone] Charitable Incorporated Organisation – Registration No: 1168919

----- Start of picture text -----
B.4 Table clothes x 6 83.70 190.95
B.5 Toasters x 2 89.30 280.25
B.6 Gloves 12.98 293.23
B.7 Hire of ACC x 6 hrs Dec 45.00 338.23
B.8 Leaflets to advertise 80.00 418.23
B.9 Hire of ACC x 15 hrs 112.5 530.73
0
B.10 Hire of ACC x 12 hrs Feb 90.00 620.73
B.11 Hire of ACC x 12 hrs Mar 90.00 710.73
0.00 Sub Total 710.73
----- End of picture text -----

General Fund Analysis Opening Balance £ 0 Funds held in the "Operational Fund" bank account Income £ 4991.00 Expenditure £ 3435.53 Closing Balance £ 1555.47

Email Address: [e-mail] Telephone: [phone] Charitable Incorporated Organisation – Registration No: 1168919

Income to be received:

Comments

1. £74.00 hire income for April 2022

£50.00 paid 04 April 2023

1. £74.00 hire income for April 2022
On Invoice ACC2021506	£74.00	£50.00 paid 0
2. £293.25 hire income for March 2023
Invoice ACC2023621	£208.00
Invoice ACC2023622	£75.00	Paid
Invoice ACC2023623	£130.00	Paid
Invoice ACC2023624	£156.00	Paid
Invoice ACC2023625	£82.00	Paid
Invoice ACC2023626	£15.00
Invoice ACC2023627	£32.00	Paid
Invoice ACC2023628	£97.50
Invoice ACC2023629	£73.50	Paid
Invoice ACC2023630	£289.00
enditure to be paid:
1. Feb Elect to be debited	£113.28	Paid
2. Feb Gas to be debited	£102.70	Paid
3. Mar Elect not invoiced	£120.00

Expenditure to be paid:

Email Address: [e-mail] Telephone: [phone] Charitable Incorporated Organisation – Registration No: 1168919

4. Mar Gas not invoiced £110.00 5. Approved invoice to be debited £82.80 6. Approved invoice to be debited £246.00 7. Approved invoice to be debited £30.00 Paid 8. Approved invoice to be debited £56.25 Paid

Bill McClements 23 April 2023

Email Address: [e-mail] Telephone: [phone] Charitable Incorporated Organisation – Registration No: 1168919

Statement by Treasurer and Auditor: -

1. Treasurer

The enclosed financial statements show that Arleston Community Centre for the Period 01 April 2022 to 31 March 2023, had:

Operational Fund Income of £36,510.60 Expenditure of £24,988.58 Closing balance of £33,576.97 Warm Spaces Fund Income of £4,991.00 Expenditure of £3,435.53 Closing balance of £1,555.47 Bank balance of £35,257.17

Repair & Development Fund Income of £3,569.25 Expenditure of £2,128.60 Bank balance of £31,440.65

I believe these statements give a true record of all transactions by the Trustees.

Signed: Bill McClements

Dated: 23 April 2023

Email Address: [e-mail] Telephone: [phone]

Charitable Incorporated Organisation – Registration No: 1168919

2. Auditor

I have scrutinised the enclosed financial statements of Arleston Community Centre for the Period 01 April 2022 to 31 March 2023 and to my best knowledge believe these to be a true and accurate record of the transactions by the Trustees.

Signed: Simon Eccleston

Dated: 28[th] April 2023

TRUSTEES’ ANNUAL REPORT

Of Accounts for the Period 01 April 2022 to 31 Mar 2023 (HMRC reference number 061000032920)

Email Address: [e-mail] Telephone: [phone]

Charitable Incorporated Organisation – Registration No: 1168919

Rental income finally recovered from the Covid pandemic to £13,382, the highest level since the trustees took control on 01 November 2016. The small room is now being used again but still has limited usage. This is an area for development in the next year.

Thanks to the on-going grant of £7,000 from Wellington Town Council, the cost savings achieved by the trustees and the cost-effective cleaning contract set up late last year the combined bank balances of the Centre are a healthy £66,697. The trustees continued to carry out all management activities. This has allowed the trustees to hold the hire charges at the same level for 5 years – to the benefit of all the user groups.

During the year the trustees have installed sound deadening in the Main Hall of the Centre to improve the acoustics. Arleston Community Centre is used by Wellington and Telford Brass Band, a Nationally recognised group, for all practising. A grant of £2000 from Wrekin Housing Group, £2000 from the Brass Band significantly contributed to the £6900 for the improvements. These improvements included,” Sound Pads” fitted to the ceiling and “Acoustic Curtains” on the two window sides of the Hall. In the last month of the financial year a deposit was paid for the installation of Solar Panels and a Battery system. This project will be completed by June 2023, again this project has been greatly helped by a £10000 grant from Telford & Wrekin Borough Council. Hopefully the savings will mitigate the energy price increases.

We would like to thank Wellington Town Council for their on-going grant support and commitment to putting the grant in their base budget for future years. Also, thanks to Wrekin Housing Group and Wellington Brass Band for the grant support for the sound deadening and Telford & Wrekin for the solar panel installation grant.

The accounts have been audited, submissions will be made to the Charity Commission and HMRC as required. Also accounts, reports and bank statements will be forwarded to T&W Borough Council as agreed in the lease agreement.

For next year the focus will be to complete the solar panels, maximising the use of the Centre, instal electronic presentational equipment and replace some of the roller shutters which are out of date.

Paul Davis Chair 02/06/2023

Email Address: [e-mail] Telephone: [phone]

Charitable Incorporated Organisation – Registration No: 1168919