St Giles Close Arleston Telford TF1 2AB ## **Arleston Community Centre** A Charitable Incorporated Organisation (CIO) Charity Commission Registration Number 1168919 ## **Financial Accounts** **For** **The Period 01 April 2022 to 31 March 2023** Email Address: arlestoncommunity@gmail.com Telephone: 01952-382270 _Charitable Incorporated Organisation – Registration No: 1168919_ **Arleston Community Centre, a Charitable Incorporated Organisation was registered as a Charity on 18 August 2016 and, following negotiations with Telford & Wrekin Council, became responsible for the running of the Community Centre on 01 November 2016. The Trustees agreed that the first accounting period would be 01 Nov 2016 to 31 Mar 2017. Thereafter the accounting periods to be 01 April to 31 Mar.** **The attached documents give the details of the financial transactions for the Period 01 April 2022 to 31 Mar 2023: -** **1. Income & Expenditure Operational Account – see Appendix 1** **2. Bank Reconciliation Operational Account – see Appendix 2** **3. Repair and Development Fund Year – see Appendix 3** **4. Warm Spaces Income & Expenditure Account – see Appendix 4** **5. Note setting out Income to be received and Expenditure to be paid** **6. Bank statements** - **6.1. Operational account** - **6.2. Repair and Development account** **7. Statement by Treasurer and Auditor** ## **Bill McClements** **Treasurer of the Trustees 23 April 2023** Email Address: arlestoncommunity@gmail.com Telephone: 01952-382270 _Charitable Incorporated Organisation – Registration No: 1168919_ ## **Arleston Community Centre Income &** ## **Operational Account 01 April 2022 to 31 March 2023** ## **Appendix 1** ## **Expenditure** ## **INCOME** ## **EXPENDITURE** ||**INCOME**||||**EXPENDITURE**||| |---|---|---|---|---|---|---|---| |Item No|Description
|Amount
£|Cummul
£|Item No|Description|Cost
£|Cummul
£| |1
2
3
4
5
6
7
8
9|Donations
1.1 Public
1.2 Companies
Grant Wellington Town
Council
Hire income
Grant Wrekin Housing Group
Sound Deadening
T&W Solar Grant
Grant from Wellington Brass Band
Sound Deadening
Tranfer from Repair & Dev Fund
2021 - 2022 bad debt provision
2022 - 2023 bad debt provision|0.00
0.00
7000.00
13382.00
2000.00
10000.00
2000.00
2128.60
200.00
-200.00|0.00
0.00
7000.00
20382.00
22382.00
22382.00
32382.00
34382.00
34382.00
36510.60
36710.60
36510.60
36510.60|1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17|Repairs & Maintenance
Gas & Electricity
Insurance
Hygiene services
Waste disposal charges
Misc
Service Contracts
T&W ICT and Phone
Water Rates
Performing Rights fee
Cleaning contract
Cleaning materials
Sound Deadening project
Solar Panel installation deposit
Transfer to Repair & Dev Fund
Provision not used
2021-22
Year End provision
2022-23|1135.82
2194.51
702.72
162.26
568.50
87.68
1727.68
997.57
876.57
157.70
2037.50
193.97
6903.60
3742.50
3500.00
-200.00
200.00
|1135.82
3330.33
4033.05
4195.31
4763.81
4851.49
6579.17
7576.74
8453.31
8611.01
10648.51
10842.48
17746.08
21488.58
24988.58
24788.58
24988.58
24988.58
24988.58| **Fund Analysis** Email Address: arlestoncommunity@gmail.com Telephone: 01952-382270 _Charitable Incorporated Organisation – Registration No: 1168919_ Opening Balance £ 22054.95 Present Balance £ 33576.97 Income £ 36510.60 Expenditure £ 24988.58 HMRC reference number 061000032920 **Append ix 2** ## **Arleston Community** ## **Centre** **Bank and Balance Reconciliation** **Period 01 April 2022 to 31 March 2023** |**Opening**
**Balance:**
**Closing Balance:**
**Bank Statement:**
**Payments due or not deducted**
**1**
**6**
E
**2**
**7**
E
**3**
**8**
**4**
**9**|£
**22054.95**|£
**22054.95**|£
**33576.97**|**1555.47**| |---|---|---|---|---| ||**35257.17**|Warm|Spaces Fund|**1555.47**| |||||| ||
110.00
Gas Mar

120.00
Elect Mar
0.00
0.00||246.00
0.00

113.28
Elect Feb
102.70
Gas Feb
30.00
156.25|| |||||Warm spaces items| |||||| Email Address: arlestoncommunity@gmail.com Telephone: 01952-382270 _Charitable Incorporated Organisation – Registration No: 1168919_ |**5**
**10**
**Total:**
**Income due or not lodged**
**1**
**2**
**3**
**4**
**Total:**
**Petty cash in hand**
**Reconciliation:**
**(Bank Statement minus**|82.80
200.00
year end provision
1161.03
£1,158.00
0.00
-200.00 bad debt provision
0.00
0.00
0.00
0.00
0.00
0.00
74.00
0.00
0.00
1032.00
0.00
0.00
4.30
6.28 0n 06/08/21
0.00
**33576.97**| |---|---| **payments made but not deducted from the account plus income not lodged and petty cash)** _Charitable Incorporated Organisation – Registration No: 1168919_ Email Address: arlestoncommunity@gmail.com Telephone: 01952-382270 ## **Arleston Community Centre** ## **Repair and Development Fund** ## **Appendix 3** Period 01 Apr 2022 to 31 Mar 2023 **INCOME** **EXPENDITURE** |Item No|Description|Amount
£|Cummul
£||Item No|Description||Cost
£|Cummul
£| |---|---|---|---|---|---|---|---|---|---| |1
2
3
4
5|Interest June
Interest Sept
Transferred from General Acc
Interest Dec
Interest Mar|2.20
9.25
£3,500.00
£18.26
£39.54|2.20
11.45
3511.45
3529.71
3569.25
3569.25|||Transfer to General Acc
Transfer to General Acc||£740.
35
1388.
25
|£740.35
£2,128.60
2128.60| **Repair and Development Fund Analysis** Opening Balance £ 30000.00 Bank £ 31440.65 Income £ 3569.25 Cash £ Expenditure £ 2128.60 Payments due £ Email Address: arlestoncommunity@gmail.com Telephone: 01952-382270 _Charitable Incorporated Organisation – Registration No: 1168919_ Closing Balance £ 31440.65 Balance £ 31440.65 ## **Arleston Community** ## **Appendix 4** ## **Centre** ## **Income &** ## **Warm Spaces** ## **Expenditure** ## Period Nov-22 to 31 Mar 2023 ## **INCOME** ||||||||||| |---|---|---|---|---|---|---|---|---|---| ||**INCOME**|||||**EXPENDITURE**|||| |Item No|Description
|Amount
£|Cummul
£||Item No|Description||Cost
£|Cummul
£| |
**A. 1**|**A. Cooking on a Budget**
Grant T&W
|4991.00|4991.00
4991.00
4991.00
4991.00
4991.00||A.1
A.2
A.3
A.4
A.5|Payment for tution 6 weeks
All the equipment as per
Spreadsheet in the Warm
Spaces file

Food items Morrisons
Food items Aldi

Hire of ACC x 3 hrs Dec||420.0
0
£1,03
5.31
£6.55
£19.6
1
£22.5
0|£420.00
£420.00
£420.00
£1,455.31
£1,461.86
£1,481.47
£1,503.97| Email Address: arlestoncommunity@gmail.com Telephone: 01952-382270 _Charitable Incorporated Organisation – Registration No: 1168919_ ||||4991.00|**Sub Total**|A.6
A.7
A.8
A.9
A.10
A.11
A.12
A.13
A.14
A.15
A.16
A.17
A.18|Food items Aldi, Morr,Lidl
Hire of ACC x 12 hrs

Food items

Leads 4 off

2 Professional Mops & Buckets
1 Thermometer

1 Fridge Thermometer
Blue Catering Plasters
Food float

Bowls and bags

Payment for tuition 6 weeks
Hire of ACC x 12 hrs Feb
Hire of ACC x 12 hrs Mar|Food items Aldi, Morr,Lidl
Hire of ACC x 12 hrs

Food items

Leads 4 off

2 Professional Mops & Buckets
1 Thermometer

1 Fridge Thermometer
Blue Catering Plasters
Food float

Bowls and bags

Payment for tuition 6 weeks
Hire of ACC x 12 hrs Feb
Hire of ACC x 12 hrs Mar|£45.0
7
£90.0
0
£187.
03
£28.9
9
£37.0
0
£6.79
4.99
7.99
191.6
5
21.32
420.0
0
90.00
90.00
|£1,549.04
£1,639.04
£1,826.07
£1,855.06
£1,892.06
£1,898.85
£1,903.84
£1,911.83
£2,103.48
£2,124.80
£2,544.80
£2,634.80
£2,724.80
**£2,724.80**| |---|---|---|---|---|---|---|---|---|---| |
**B. 1**|**B. Warm Spaces**||||B.1
B.2
B.3|Clothes rail x 2
Aprons x 5
CD player|

|32.80
29.95
44.50|
32.80

62.75

107.25| Email Address: arlestoncommunity@gmail.com Telephone: 01952-382270 _Charitable Incorporated Organisation – Registration No: 1168919_ **----- Start of picture text -----**
B.4 Table clothes x 6 83.70 190.95
B.5 Toasters x 2 89.30 280.25
B.6 Gloves 12.98 293.23
B.7 Hire of ACC x 6 hrs Dec 45.00 338.23
B.8 Leaflets to advertise 80.00 418.23
B.9 Hire of ACC x 15 hrs 112.5 530.73
0
B.10 Hire of ACC x 12 hrs Feb 90.00 620.73
B.11 Hire of ACC x 12 hrs Mar 90.00 710.73
0.00 Sub Total 710.73
**----- End of picture text -----**
**General Fund Analysis** Opening Balance £ 0 Funds held in the "Operational Fund" bank account Income £ 4991.00 Expenditure £ 3435.53 Closing Balance £ 1555.47 Email Address: arlestoncommunity@gmail.com Telephone: 01952-382270 _Charitable Incorporated Organisation – Registration No: 1168919_ ## **Income to be received:** ## **Comments** **1. £74.00 hire income for April 2022** **£50.00 paid 04 April 2023** |**1. £74.00 hire income for April 2022**||| |---|---|---| |**On Invoice ACC2021506**|**£74.00**|**£50.00 paid 0**| |**2. £293.25 hire income for March 2023**||| |**Invoice ACC2023621**|**£208.00**|| |**Invoice ACC2023622**|**£75.00**|**Paid**| |**Invoice ACC2023623**|**£130.00**|**Paid**| |**Invoice ACC2023624**|**£156.00**|**Paid**| |**Invoice ACC2023625**|**£82.00**|**Paid**| |**Invoice ACC2023626**|**£15.00**|| |**Invoice ACC2023627**|**£32.00**|**Paid**| |**Invoice ACC2023628**|**£97.50**|| |**Invoice ACC2023629**|**£73.50**|**Paid**| |**Invoice ACC2023630**|**£289.00**|| |**enditure to be paid:**||| |**1. Feb Elect to be debited**|**£113.28**|**Paid**| |**2. Feb Gas to be debited**|**£102.70**|**Paid**| |**3. Mar Elect not invoiced**|**£120.00**|| ## **Expenditure to be paid:** Email Address: arlestoncommunity@gmail.com Telephone: 01952-382270 _Charitable Incorporated Organisation – Registration No: 1168919_ **4. Mar Gas not invoiced £110.00 5. Approved invoice to be debited £82.80 6. Approved invoice to be debited £246.00 7. Approved invoice to be debited £30.00 Paid 8. Approved invoice to be debited £56.25 Paid** **Bill McClements 23 April 2023** Email Address: arlestoncommunity@gmail.com Telephone: 01952-382270 _Charitable Incorporated Organisation – Registration No: 1168919_ ## **Statement by Treasurer and Auditor: -** ## **1. Treasurer** **The enclosed financial statements show that Arleston Community Centre for the Period 01 April 2022 to 31 March 2023, had:** **Operational Fund Income of £36,510.60 Expenditure of £24,988.58 Closing balance of £33,576.97 Warm Spaces Fund Income of £4,991.00 Expenditure of £3,435.53 Closing balance of £1,555.47 Bank balance of £35,257.17** **Repair & Development Fund Income of £3,569.25 Expenditure of £2,128.60 Bank balance of £31,440.65** **I believe these statements give a true record of all transactions by the Trustees.** **Signed: Bill McClements** **Dated: 23 April 2023** Email Address: arlestoncommunity@gmail.com Telephone: 01952-382270 _Charitable Incorporated Organisation – Registration No: 1168919_ ## **2. Auditor** **I have scrutinised the enclosed financial statements of Arleston Community Centre for the Period 01 April 2022 to 31 March 2023 and to my best knowledge believe these to be a true and accurate record of the transactions by the Trustees.** **Signed: Simon Eccleston** **Dated: 28[th] April 2023** ## **TRUSTEES’ ANNUAL REPORT** **Of Accounts for the Period 01 April 2022 to 31 Mar 2023 (HMRC reference number 061000032920)** Email Address: arlestoncommunity@gmail.com Telephone: 01952-382270 _Charitable Incorporated Organisation – Registration No: 1168919_ Rental income finally recovered from the Covid pandemic to £13,382, the highest level since the trustees took control on 01 November 2016. The small room is now being used again but still has limited usage. This is an area for development in the next year. Thanks to the on-going grant of £7,000 from Wellington Town Council, the cost savings achieved by the trustees and the cost-effective cleaning contract set up late last year the combined bank balances of the Centre are a healthy £66,697. The trustees continued to carry out all management activities. This has allowed the trustees to hold the hire charges at the same level for 5 years – to the benefit of all the user groups. During the year the trustees have installed sound deadening in the Main Hall of the Centre to improve the acoustics. Arleston Community Centre is used by Wellington and Telford Brass Band, a Nationally recognised group, for all practising. A grant of £2000 from Wrekin Housing Group, £2000 from the Brass Band significantly contributed to the £6900 for the improvements. These improvements included,” Sound Pads” fitted to the ceiling and “Acoustic Curtains” on the two window sides of the Hall. In the last month of the financial year a deposit was paid for the installation of Solar Panels and a Battery system. This project will be completed by June 2023, again this project has been greatly helped by a £10000 grant from Telford & Wrekin Borough Council. Hopefully the savings will mitigate the energy price increases. We would like to thank Wellington Town Council for their on-going grant support and commitment to putting the grant in their base budget for future years. Also, thanks to Wrekin Housing Group and Wellington Brass Band for the grant support for the sound deadening and Telford & Wrekin for the solar panel installation grant. The accounts have been audited, submissions will be made to the Charity Commission and HMRC as required. Also accounts, reports and bank statements will be forwarded to T&W Borough Council as agreed in the lease agreement. For next year the focus will be to complete the solar panels, maximising the use of the Centre, instal electronic presentational equipment and replace some of the roller shutters which are out of date. Paul Davis Chair 02/06/2023 Email Address: arlestoncommunity@gmail.com Telephone: 01952-382270 _Charitable Incorporated Organisation – Registration No: 1168919_