2024-03-31-accounts

Trustees’ Annual Report for the period

From 1 April 2023 to 31 March 2024

Charity name: Hubberston and Hakin Charitable Incorporated Organisation (CIO)

Charity registration number: 1168883

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	The objectives of the CIO is the provision and maintenance of a community Centre for the use of the inhabitants of Hubberston \ Hakin and the surrounding areas without distinction of political, religious, or other opinions, including the use for meetings, lectures and classes, together with other forms of recreation and leisure time occupations, with the objective of improving the health and wellbeing of the inhabitants.
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	This summary highlights the activities, projects and services hosted at the centre for the reporting period March 2023 to April 2024. The centre is now an established, vibrant community hub with well being at the heart of its everyday activities. It’s home to a range of popular activities for all ages and abilities ranging from a daily playgroup to a regular luncheon club for older persons in the area.
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	Yes

Additional information (optional)

You may choose to include further statements where relevant about:

	SORP reference
Policy on grant making.	Para 1.38

Policy on social investment including program related investment.	Para 1.38
Contribution made by volunteers.	Para 1.38	The number of volunteers supporting the Centre continues to increase. For the Luncheon Club alone we have twelve Volunteers, seven for the Stroke Short Mat Bowls and three for the Boccia Groups. We remain as a CIO totally led by unpaid volunteers who come from a variety of backgrounds.
Other

Achievements and Performance

	SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society.	Para 1.20	The reporting period saw a further expansion of the charity’s work to meet its objective of improving the health and well- being of the community. By working with a number of statutory and third sector organisations the Centre is fully utilised and currently sustainable in meeting running and maintenance costs. During the year, the Centre has again been successful in being allocated grants from several funding sources supported by Pembrokeshire Association of Voluntary Services. These sources include ongoing support of the Big Lottery Funding through the Building Communities Trust. The Stroke Survivors Short Mat Bowls Group continues to flourish. The group made up of stroke survivors and their family carers referred by the local stroke rehabilitation unit at Withybush Hospital. Services for pre-school children include 10 Playgroup sessions per week and a weekly Parent and Toddler Group run in conjunction with the newly established Community Church.

There are also regular Stay and Play
sessions run in partnership with the Health
Board’s Health Visiting Service during
school holidays.
The Centre continues to host the Church of
the Living Hope who hold regular services
and activities at the Centre.
As well as a Community Choir, Young
Carers services, Ukulele Group, and a wide
range of wellbeing activities.
Sustainability initiatives
By establishing links with Sustainability
Communities Wales, the Centre was
assessed resulting in the publication of a
Resource Efficiency Report in February
2020.
Stemming from this report a number of
energy saving recommendations were
made and implemented.
During the last year:
• Coffee Bar and Memorial Kitchen
have been refurbished.
• New Replacement Flat Roof
installed at a cost of £52k to
improve insulation above Playgroup
and Coffee Bar areas,
These initiatives have further reduced utility
costs at the Centre, making it sustainable in
the longer term.
Among the areas taken forward in 2023/24
are:
• Outside Play for Pre-School
Playgroup enhanced with covered
area allowing greater opportunities
for children to play outdoors.
This was achieved through accessing
external funds by the Playgroup itself.
• Initiatives introduced to provide
drop-in services to support Adult
Mental Health services in the area.
This has been achieved in partnership with
Pembrokeshire and Carmarthenshire Mind.
• Additional indoor activities now
include Boccia, New Age Kurling
and Pickleball at the Centre.

There are plans to introduce Badminton
and indoor Netball during 2024-25.
• Develop wellbeing activities to
support Unpaid Carers in the form
of respite and provision of
information.
Time out for Carers funding has been
applied for to develop Art & Craft, Music
Therapy and Carer information at the
Centre during 2024-25.
• New activities such as Table Tennis
and Netball for Young Carers in
partnership with the U3A and Action
for Children has been introduced.
This has greatly enhanced the services
provided to Young Carers in the area.
• The Hubberston and Hakin
Community Gardening Club has
been re-established at the Centre to
promote the wellbeing advantages
of gardening.
This group is now well established and has
developed a programmed of guest
speakers and visits for its members.

Additional information (optional) You may choose to include further statements where relevant about:

Achievements against objectives set.	Para 1.41	Substantial progress has been made in making the Centre sustainable in the longer term.
Performance of fundraising activities against objectives set.	Para 1.41
Investment performance against objectives	Para 1.41
Other

Financial Review

Financial Review
Review of the charity’s financial position at the end of the period	Para 1.21	See the accounts submitted.
Statement explaining the policy for holding reserves stating why they are held	Para 1.22
Number of reserves held	Para 1.22
Reasons for holding zero reserves	Para 1.22
Details of fund materially in deficit	Para 1.24
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23

Additional information (optional) You may choose to include further statements	Additional information (optional) You may choose to include further statements	where relevant about:
The charity’s principal sources of funds (including any fundraising)	Para 1.47	Hiring fees from those utilising the Centre.
Investment policy and objectives including any social investment policy adopted.	Para 1.46
A description of the principal risks facing the charity	Para 1.46
Other

Structure, Governance and Management

Description of charity’s trusts:
Type of governing document (Trust deed, royal charter)	Para 1.25	Constitution
How is the charity constituted? (e.g. unincorporated association, CIO)	Para 1.25	CIO
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	Elected by trustees

Additional information (optional)

You may choose to include further statements where relevant about:

Policies and procedures adopted for the induction Para 1.51 and training of trustees. The charity’s organisational structure and any wider Para 1.51 network with which the charity works. Relationship with any related Para 1.51 parties Other

Reference and Administrative details

Charity name	Hubberston and Hakin Charitable Incorporated Organisation
Other name the charity uses	None
Registered charity number	1168883
Charity’s principal address	Church Road, Hubberston, Milford Haven, Pembrokeshire SA73 3PL

Names of the charity trustees who manage the charity

1 2 3 4 5 6 7 9 10 11 12 13 14 15 16 17 18 19 20	Trustee name	Office (if any)	Dates acted if not for whole **year **	Name of person (or body) entitled to appoint trustee (ifany)
	Norma Barlow	Chair		CIO
	Lynda Jones	Vice chair		CIO
	Pam McGillivray	Treasurer		CIO
	Susan Twigg	Secretary		CIO
	Jackie Davies	Trustee		CIO
	Peter Llewellyn	Trustee		CIO

– Corporate trustees names of the directors at the date the report was approved.

Director name NONE

Name of trustees holding title to property belonging to the charity

Trustee name	Dates acted if not for whole year
NONE

Funds held as custodian trustees on behalf of others.

Description of the assets NONE held in this capacity. Name and objects of the NONE charity on whose behalf the assets are held and how this fall within the custodian charity’s objects! Details of arrangements for NONE safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of	Name	Address
adviser

Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The trustees declare that they have approved the trustee’s report above.

Signed on behalf of the charity’s trustees

Signature(s) Norma Barlow Full name(s) Norma Barlow Position (e.g., Secretary, Chair Chair, etc) Date 3rd March 2024

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INDEPENDEl4ff EXAMINERS REpoKf TO THE TRUSTEES OF: HUBBERsfoN & HAKIN COMMUNTrf CENTRE l Have examined the financial statements of the Hubberston & Haknn Community Centre (Ch￿lty number 1168883) for the financial year ended 3 1" March 2024. a copy of wbicb is attache As the C]wities trustees. you are responsible for the preparation of the accounts. The charity's mistees consider that an audit is not required this year (undeT Section 144(2) of the clwities Act 2011 Ithe 2011 Act). Instea(L all independent examination should be carried out. It is, therefore, ]ny responsthility to: _ A/ Examine the accounts (under section 145 of the 2011 Act. B/ To follow the proceduTe laid down in the Gelleral DirectioThs given by the Charity Commission (under section 145(5)(b) of the 2011 Act. C/ To state whether particular D￿tterS have come to my attentio My examination was Ca￿led out in accordance with the Directio]]s and Guidance Notes issued by the ch￿Lty Co]i]missioners. An examination includes a review of the accounting records kept by the ch￿lty and a Comp￿lSOn of the accounts presented wlth those records. It also indudes consideration of any unusual items or disdosur£s in the accoutlts and seeking explanations from you as tr￿stees concerning any such matter& You are reminded that the procedures followed do not PTovide all the evidence that wovld be requiIed in all audit, and consequently I do not eypress an audit opirrion on the view given by the accounts. The accounts have been prepared on a Receipts and Payment basis, CoThsequently no cash flow stateroent has been provide(L Where I have required expl8llations duTiDg the course of ]ny exanjinatiory the Trustee Pam McGillivray, bas provided Ihese, on your bel￿f. Eyplanations have been prepared as pan of the Trustees Annual Report. In the course of my ￿{aMinatio￿ no matter has come to my attention which ￿eS me reasonable cause to believe that any of the requirements to keep accountiDg records in accordance with Section 130 of the 2011 Act an(L' to Prepare accounts which accord with the accounting records and to comply with the accounting requirements of the 2011 Act have not been met or to which attention should be drawn in order to eDable a proper understanding of the accounts. Maureen Howe The Cellars Boo]£keeping Service The ce]I￿S Cellar Hill Milford Haven PembrokeshiTe SA73 2QT Date: 24" OctobeT 2024