## **Trustees’ Annual Report for the period** ## **From 1 April 2023 to 31 March 2024** ## **Charity name: Hubberston and Hakin Charitable Incorporated Organisation (CIO)** ## **Charity registration number: 1168883** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|The objectives of the CIO is the provision
and maintenance of a community Centre
for the use of the inhabitants of Hubberston
\ Hakin and the surrounding areas without
distinction of political, religious, or other
opinions, including the use for meetings,
lectures and classes, together with other
forms of recreation and leisure time
occupations, with the objective of improving
the health and wellbeing of the inhabitants.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|This summary highlights the activities,
projects and services hosted at the centre
for the reporting period March 2023 to April
2024.
The centre is now an established, vibrant
community hub with well being at the heart
of its everyday activities.
It’s home to a range of popular activities for
all ages and abilities ranging from a daily
playgroup to a regular luncheon club for
older persons in the area.| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|**Yes**| ## **Additional information (optional)** You may choose to include further statements where relevant about: ||SORP reference| |---|---| |Policy on grant making.|Para 1.38| |Policy on social investment
including program related
investment.|Para 1.38|| |---|---|---| |Contribution made by
volunteers.|Para 1.38|The number of volunteers supporting the
Centre continues to increase.
For the Luncheon Club alone we have
twelve Volunteers, seven for the Stroke
Short Mat Bowls and three for the Boccia
Groups.
We remain as a CIO totally led by unpaid
volunteers who come from a variety of
backgrounds.| |Other||| ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society.|Para 1.20|The reporting period saw a further
expansion of the charity’s work to meet its
objective of improving the health and well-
being of the community.
By working with a number of statutory and
third sector organisations the Centre is fully
utilised and currently sustainable in
meeting running and maintenance costs.
During the year, the Centre has again been
successful in being allocated grants from
several funding sources supported by
Pembrokeshire Association of Voluntary
Services.
These sources include ongoing support of
the Big Lottery Funding through the
Building Communities Trust.
The Stroke Survivors Short Mat Bowls
Group continues to flourish. The group
made up of stroke survivors and their family
carers referred by the local stroke
rehabilitation unit at Withybush Hospital.
Services for pre-school children include 10
Playgroup sessions per week and a weekly
Parent and Toddler Group run in
conjunction with the newly established
Community Church.| |There are also regular Stay and Play| |---| |sessions run in partnership with the Health| |Board’s Health Visiting Service during| |school holidays.| |The Centre continues to host the Church of| |the Living Hope who hold regular services| |and activities at the Centre.| |As well as a Community Choir, Young| |Carers services, Ukulele Group, and a wide| |range of wellbeing activities.| |**Sustainability initiatives**| |By establishing links with Sustainability| |Communities Wales, the Centre was| |assessed resulting in the publication of a| |Resource Efficiency Report in February| |2020.| |Stemming from this report a number of| |energy saving recommendations were| |made and implemented.| |During the last year:| |•
Coffee Bar and Memorial Kitchen| |have been refurbished.| |•
New Replacement Flat Roof| |installed at a cost of £52k to| |improve insulation above Playgroup| |and Coffee Bar areas,| |These initiatives have further reduced utility| |costs at the Centre, making it sustainable in| |the longer term.| |Among the areas taken forward in 2023/24| |are:| |•
Outside Play for Pre-School| |Playgroup enhanced with covered| |area allowing greater opportunities| |for children to play outdoors.| |This was achieved through accessing| |external funds by the Playgroup itself.| |•
Initiatives introduced to provide| |drop-in services to support Adult| |Mental Health services in the area.| |This has been achieved in partnership with| |Pembrokeshire and Carmarthenshire Mind.| |•
Additional indoor activities now| |include Boccia, New Age Kurling| |and Pickleball at the Centre.| |There are plans to introduce Badminton| |---| |and indoor Netball during 2024-25.| |•
Develop wellbeing activities to| |support Unpaid Carers in the form| |of respite and provision of| |information.| |Time out for Carers funding has been| |applied for to develop Art & Craft, Music| |Therapy and Carer information at the| |Centre during 2024-25.| |•
New activities such as Table Tennis| |and Netball for Young Carers in| |partnership with the U3A and Action| |for Children has been introduced.| |This has greatly enhanced the services| |provided to Young Carers in the area.| |•
The Hubberston and Hakin| |Community Gardening Club has| |been re-established at the Centre to| |promote the wellbeing advantages| |of gardening.| |This group is now well established and has| |developed a programmed of guest| |speakers and visits for its members.| ## **Additional information (optional)** You may choose to include further statements where relevant about: |Achievements against
objectives set.|Para 1.41|Substantial progress has been made in
making the Centre sustainable in the longer
term.| |---|---|---| |Performance of fundraising
activities against objectives
set.|Para 1.41|| |Investment performance
against objectives|Para 1.41|| |Other||| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|See the accounts submitted**.**| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|| |Number of reserves held|Para 1.22|| |Reasons for holding zero
reserves|Para 1.22|| |Details of fund materially in
deficit|Para 1.24|| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|| |**Additional information (optional)**
You may choose to include further statements|**Additional information (optional)**
You may choose to include further statements|where relevant about:| |---|---|---| |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|Hiring fees from those utilising the Centre.| |Investment policy and
objectives including any
social investment policy
adopted.|Para 1.46|| |A description of the principal
risks facing the charity|Para 1.46|| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(Trust deed, royal charter)|Para 1.25|Constitution| |How is the charity
constituted?
(e.g. unincorporated
association, CIO)|Para 1.25|CIO| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Elected by trustees| ## **Additional information (optional)** You may choose to include further statements where relevant about: Policies and procedures adopted for the induction Para 1.51 and training of trustees. The charity’s organisational structure and any wider Para 1.51 network with which the charity works. Relationship with any related Para 1.51 parties Other ## **Reference and Administrative details** |Charity name|Hubberston and Hakin Charitable Incorporated Organisation| |---|---| |Other name the charity uses|None| |Registered charity number|1168883| |Charity’s principal address|Church Road, Hubberston, Milford Haven, Pembrokeshire
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Norma Barlow|Chair||CIO| ||Lynda Jones|Vice chair||CIO| ||Pam McGillivray|Treasurer||CIO| ||Susan Twigg|Secretary||CIO| ||Jackie Davies|Trustee||CIO| ||Peter Llewellyn|Trustee||CIO| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## – Corporate trustees names of the directors at the date the report was approved. **Director name** NONE Name of trustees holding title to property belonging to the charity |**Trustee name**|**Dates acted if not for whole year**|| |---|---|---| |NONE||| |||| |||| |||| |||| |||| ## **Funds held as custodian trustees on behalf of others.** Description of the assets NONE held in this capacity. Name and objects of the NONE charity on whose behalf the assets are held and how this fall within the custodian charity’s objects! Details of arrangements for NONE safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** |**Type of**|**Name**|**Address**| |---|---|---| |**adviser**||| **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustee’s report above.** **Signed on behalf of the charity’s trustees** **Signature(s)** Norma Barlow **Full name(s)** Norma Barlow **Position (e.g., Secretary,** Chair **Chair, etc) Date** 3rd March 2024 cJoa)o OCIVO oc> OJ %2 10 O Thlfov Q rE ootsoo) ooots (yoooc>ai fo￿￿0>￿0>￿(￿Ots a>