The Village Hall, Littlemore Chairman's Annual report for 2021
The impact of the Covid-19 pandemic continued to be felt throughout 2021, with the Hall again completely closed in the early part of the year. The easing of government restrictions as the year went on saw a gradual return to regular use, but we continued to be cautious in our approach to accepting bookings. Careful control of expenditure, and continued government support, have enabled us to maintain our position financially, and even add to our buildings fund.
Administration. In addition to the AGM, the committee met five times during the year, once in person, and on four occasions by Zoom. We have not yet succeeded in finding a new Treasurer but the reduced level of activity during the year has allowed us to keep our finances under tight control.
Finance. Once again, lockdown restrictions have limited our usual sources of income. Bookings improved as the year went on, but we continued only to admit organised groups with limited numbers. As a result, our income from hire of the hall was only around forty percent of pre-pandemic levels. We did not hold major fundraising fairs during the year, but two smaller events before Christmas made a useful contribution to our funds.
Utility bills have again reflected lower usage of the hall, and we have kept other expenses to a minimum.
This year, we have received grant aid from the government, amounting to total of £16, 573. This alone accounts for the healthy surplus which we bring forward at the year end.
Improvements. Plans for the rear access to the hall were submitted to building control. As a result of concerns over adequate fire exits for disabled users, we are now seeking planning permission for improvements to the ramp at the front entrance, to be carried out alongside the work on the rear access. We have so far received one quote for the rear access work. We are seeking a second before we make a final decision on a contractor, but are now confident that we have sufficient funds to carry out this work during 2022.
Use of the hall. Keeping to government guidelines has limited use of the hall in 2021, and some previous clients have either ceased to operate or found other ways of doing so. We were particularly sorry to say goodbye to the Friday night Bingo, which has run at the hall for over 20 years.
As restrictions were lifted, we saw the return of the New Life Church, PIlates, the Village Band, and Oxfordshire Woodturners. We now have regular yoga sessions at the hall, and occasional visits from the Coptic Church. A major new user is Daybreak, which runs dementia daycare sessions on Mondays. The Parish Council is also using us for some of its meetings.
Events. Saturday Afternoon Teas have replaced our previous Saturday Coffee Shop events. After a first very successful alfresco event on the Spring Bank Holiday, we held teas every month.
There were no large fundraising fairs in 2021, but we invited a limited number of stall holders to join us in November and December, which boosted takings for those two months.
Volunteers. I would like to thank all our trustees and volunteers for their hard work throughout this difficult year. Especial thanks go to Maggie Willis for all her work on bookings and caretaking and to June White for her help at events and with work in the garden. Julian Armistead has continued to be a most efficient minutes secretary, and Saroj Patel-Hall has kept us supplied with the most delicious cakes for our events. We are delighted to welcome Judith Godsland, who is now assisting with publicity and administration.
Claire Drinkwater Chair of Trustees March 2022
Balance Sheet THE VILLIGE HALL, LSThLEMORE (Reg no: 11688821 fornierly Ulllomor• Vlllogg H*ll BALANCE SHEET AS AT 31 DECEMBER 2021 2021 2020 Curr•nl A•••ts Cash In hand Lb)yds Bank Current Account Lk)yds Bank Bu81ness Savings Account 87.00 60.30 21,435.78 36,370.42 31.001.32 52,504.10 36 430.72 Repre88nte'. Accumulatéd Funds: Unrèstrfct&d Balancg Brought forward Surplusl (Deflcttl for the p8rlod Release from Rgstrfctgd Fund8 34,043.72 26.906.98 16,073.38 3,040.74 2,112.00 4,096.00 B¥lonca ¢anl&d forwaftl 52,229.10 34 043.72 R•8trlctsd FundB: Chlk1ren and Youth Fund Eld8rfy Fund #1 Ehlèdy Fund #2 SgfaguardinglFITSt Ald Trnlnlng 0.00 0.00 0.00 275.00 1,169.00 143 00 800.00 275.00 275.00 2 387.00 RECEIPTS AND PAYMENTS ACCOUNT Y•ar •nd•d 31 D•¢•mb•r 2021 Recelpts Payments 23,595.35 17.670.27 17.521.971114.629.531 surplusll0gfI 16.073.38 3 040.74 Th13 reprp¥enls'. UnTèslricted funds Restrfcled FundB 16,185.38 7,136.74 - NIA)vgm8nt on oth&r r&strictod fund¥ P,112.001 14.096.001 16,073.38 3 040.74 Pag& 1
IneoTY THE VILLAGe HALL, LITfLEMORE IR•g no: 11688B21 fwmgrly UtU•mor• Vlll•9• Hall 2021 2020 INCOME: Non¢TrOnI hlr•.' Oneff Ha Hlrn 102.00 785.00 Polllng 323.OD 270.00 Rooular Hall HSr•'. Blngo C•ilK1h 8and CoptK Church DBnce dasstrs- Dance clas56$- Zuzanna Daybreak Oernontla Day Club Hounam Slnng Quartet Llttlb Prof88wrs Llttl8mrÈ Psrfih Qsundl Ih)v8 of Lose it Muslc and Movemnt New Lrfe Church Pllates Soundabout Dlsablad ¢L488 Vlllag8 Bmnd dlum8ra Yoga Zumb 144.00 32.00 240.00 1.177.50 346.00 0.00 432.00 0.00 144.00 0.00 225.00 1,632.00 832.00 o.oo 536.00 0.00 0.00 0.00 338.00 1,361.2S 154.00 204.00 330.00 148.00 752.00 822.00 37(Tr.00 0.00 192.00 66.00 42.00 FundrAlilno'. Feyfes Coffae Shop and Bakery Fundf8tsing - cartrfdge fycydlng ncll COVIt>19 grants Don8lK)ns 0.00 668.50 0.00 18,573.43 20.00 0.00 460.52 45.50 11,334.00 o.oo Oth•r: Scottk8h Powof rnfun(J Dlre(* p41c8s refund Bank inl8r88t 22.26 154.34 1.32 TOTAL INCOME 17 870.27 Ppg¥ 1
Exp8ndf(uie
THE VILLAGE HALL, LITfLEMORE
Movement on Restricted Funds THE VILLAGE HALL, LITfLEMORE (Reg no: 1168882) formgrly Llttltrmoro Vlllaga Hall MOVEMENTS ON RESTRICTED FUNDS 31 Decembor 2021 Movernenl in year In Out Blwd Chiklren and Youth Fund 1.169.00 {1,169.001 0.00 Eld8rfy Fund #1 143.00 1143.001 0.00 Eldety Fund #2 800.00 (800.001 0.00 Safeguarding1 First Aid Iraining 275.00 275.00 Net fvAovement on rnstrtcled funds Pag6 1
Reserves held at 31 December THE VILLAGE HALL, LITTLEMORE (Reg no: 1168882) formerly Llttlemoro Vlllage Hall RESERVES HELD AT 31 DECEMBER 2021 RESTrICTED Safeguardingl Flrst Ald training 275.00 275.00 UNRESTRICTED Unreslrfcted balances at 31 D6cernber 2021 are 52 229.10 Of these there is a Prudent seNe of 10,000.00 Other deslgnated reseNe8'. Disabiity a¢sS project Carfoon footprint profrct 17,000.00 20,000.00 Unallocated 5,229.10 52 229.10 Page 1
Bank Reconcilkqtion THE VILLAGE HALL, ULEmoRE (Reg no: 11688821 fornierly Llttlgmore Vlllage Hall Maln Account Openlng Balance 36.370.42 Inco Expenses 14.00 1108.531 194.53) 36,275.89 4,000.00 11,160.781 2,839.22 39,11S.11 4.171.26 176.19} 4.095.07 43.210.18 720.43 1314.931 405.50 43,615.68 351.00 1214.581 136.42 43,752.10 46.00 124,355.361 124,309.361 19,442.74 8,042.00 1166.401 7,875.60 27,318.34 112.00 18.605.241 18,493.24) 18.825.10 1,315.00 1276.891 1,038.11 19,863.21 196.00 1734.691 1538.691 19,324.52 640.00 11,344.011 1704.011 18.620.51 3,979.64 11,164.371 2,815.27 21,435.78 J8nuary February Mar April May Jun8 July August S8pl8mber October Novemb8r Decombor Closlng B•lanGe 23.587.33 138,521.971 Page 1
Independent examlnerfs rePttothe trurtees of THEVILLAGE HA UMEMORE {r•8 no. 11688821 I reporttothetrusteeson my examEnathn ofthe ateounts ofThe VIUa8e Hall, Llttlemorefor the year •nded 3111 December 2021 Rupohslbllllles •MI bAsls of report As the charitytrustee5 oftheTntstyou 8re resp)nslble forthe preparatth ofthe acr4unts In 8rdan0 vAth the requirements of the charleS Act 20111'theAcYI I reportln respectof my examinatlon oftheTrusts a¢rounts wried OLrt undersertlon 145 of the 2011 ALt and In carryln8OUt my examinaiion I hm fdlowed 811 the pICable Dlredons gt¥en by th¢ Charlty Commlssk)n undersectlon 145151{b) of the Act Indepondeni •x•mlnerfs statsm• I have ompleted my examlnatlon. I confim that4Yo materlal fflatte come to my attenflon In c4>nnectlon wtth the Èxamlnatlon me causeto bellev8 that In any materfal re5pecL l. Accountlng records were not kept in re5pett of the Tn Is requlred by sectlon 130of theitor 2. The accourtts do not wlth those records: or 3. The accounts do not compty wlth the appliCae rèquirements ¢oncernln8the fr*rm and contents of accoutsts Set out in the Charr¢les (Accounts and Reportsl Re8ulaUcffl5 2(X othtrth•n any requlrement thatthe accounts Wve a 'trt and falrf vSew whlch Is not a Matter consldered as part of the Independent examlnatlon. I Iwe n¢ CO•MS and have come Kross no otr matters In conrlectlon wlth the examinatlon to whlch Jttentlon thould be drawn In th15 report In orderto enablea proper undetstsndln8 of the ccountsto be reached. $18ned: N•me: JulFa Ellen Br Protesslonal qualfficatk>n: Assoriatkjn of AccourtlngTethnlclans IAAT) Address." 29, Lon8 Lane, Oxlwd OX43TN Date: 29th Septeml)er2022