## **The Village Hall, Littlemore Chairman's Annual report for 2021** 

The impact of the Covid-19 pandemic continued to be felt throughout 2021, with the Hall again completely closed in the early part of the year. The easing of government restrictions as the year went on saw a gradual return to regular use, but we continued to be cautious in our approach to accepting bookings. Careful control of expenditure, and continued government support, have enabled us to maintain our position financially, and even add to our buildings fund. 

**Administration.** In addition to the AGM, the committee met five times during the year, once in person, and on four occasions by Zoom. We have not yet succeeded in finding a new Treasurer but the reduced level of activity during the year has allowed us to keep our finances under tight control. 

**Finance.** Once again, lockdown restrictions have limited our usual sources of income.  Bookings improved as the year went on, but we continued only to admit organised groups with limited numbers. As a result, our income from hire of the hall was only around forty percent of pre-pandemic levels. We did not hold major fundraising fairs during the year, but two smaller events before Christmas made a useful contribution to our funds. 

Utility bills have again reflected lower usage of the hall, and we have kept other expenses to a minimum. 

This year, we have received grant aid from the government, amounting to total of £16, 573. This alone accounts for the healthy surplus which we bring forward at the year end. 

**Improvements.** Plans for the rear access to the hall were submitted to building control. As a result of concerns over adequate fire exits for disabled users, we are now seeking planning permission for improvements to the ramp at the front entrance, to be carried out alongside the work on the rear access. We have so far received one quote for the rear access work. We are seeking a second before we make a final decision on a contractor, but are now confident that we have sufficient funds to carry out this work during 2022. 

**Use of the hall.** Keeping to government guidelines has limited use of the hall in 2021, and some previous clients have either ceased to operate or found other ways of doing so. We were particularly sorry to say goodbye to the Friday night Bingo, which has run at the hall for over 20 years. 



As restrictions were lifted, we saw the return of the New Life Church, PIlates, the Village Band, and Oxfordshire Woodturners. We now have regular yoga sessions at the hall, and occasional visits from the Coptic Church. A major new user is Daybreak, which runs dementia daycare sessions on Mondays. The Parish Council is also using us for some of its meetings. 

**Events.** Saturday Afternoon Teas have replaced our previous Saturday Coffee Shop events. After a first very successful alfresco event on the Spring Bank Holiday, we held teas every month. 

There were no large fundraising fairs in 2021, but we invited a limited number of stall holders to join us in November and December, which boosted takings for those two months. 

**Volunteers.** I would like to thank all our trustees and volunteers for their hard work throughout this difficult year. Especial thanks go to Maggie Willis for all her work on bookings and caretaking and to June White for her help at events and with work in the garden. Julian Armistead has continued to be a most efficient minutes secretary, and Saroj Patel-Hall has kept us supplied with the most delicious cakes for our events. We are delighted to welcome Judith Godsland, who is now assisting with publicity and administration. 

Claire Drinkwater Chair of Trustees March 2022 



Balance Sheet
THE VILLIGE HALL, LSThLEMORE (Reg no: 11688821
fornierly Ulllomor• Vlllogg H*ll
BALANCE SHEET
AS AT 31 DECEMBER 2021
2021
2020
Curr•nl A•••ts
Cash In hand
Lb)yds Bank Current Account
Lk)yds Bank Bu81ness Savings Account
87.00
60.30
21,435.78 36,370.42
31.001.32
52,504.10 36 430.72
Repre88nte'.
Accumulatéd Funds:
Unrèstrfct&d
Balancg Brought forward
Surplusl (Deflcttl for the p8rlod
Release from Rgstrfctgd Fund8
34,043.72 26.906.98
16,073.38
3,040.74
2,112.00
4,096.00
B¥lonca ¢anl&d forwaftl
52,229.10 34 043.72
R•8trlctsd FundB:
Chlk1ren and Youth Fund
Eld8rfy Fund #1
Ehlèdy Fund #2
SgfaguardinglFITSt Ald Trnlnlng
0.00
0.00
0.00
275.00
1,169.00
143 00
800.00
275.00
275.00
2 387.00
RECEIPTS AND PAYMENTS ACCOUNT
Y•ar •nd•d 31 D•¢•mb•r 2021
Recelpts
Payments
23,595.35 17.670.27
17.521.971114.629.531
surplusll0gf￿￿I
16.073.38
3 040.74
Th13 reprp¥enls'.
UnTèslricted funds
Restrfcled FundB
16,185.38
7,136.74
- NIA)vgm8nt on oth&r r&strictod fund¥
P,112.001 14.096.001
16,073.38
3 040.74
Pag& 1

IneoTY
THE VILLAGe HALL, LITfLEMORE IR•g no: 11688B21
fwmgrly UtU•mor• Vlll•9• Hall
2021
2020
INCOME:
Non￿¢￿TrOnI hlr•.'
One￿ff Ha￿ Hlrn
102.00
785.00
Polllng
323.OD
270.00
Rooular Hall HSr•'.
Blngo
C•ilK1h 8and
CoptK Church
DBnce dasstrs-
Dance clas56$- Zuzanna
Daybreak Oernontla Day Club
Hounam Slnng Quartet
Llttlb Prof88wrs
Llttl8mrÈ Psrfih Qsundl
Ih)v8 ￿ of Lose it
Muslc and Movemnt
New Lrfe Church
Pllates
Soundabout Dlsablad ¢L488
Vlllag8 Bmnd
dlum8ra
Yoga
Zumb
144.00
32.00
240.00
1.177.50
346.00
0.00
432.00
0.00
144.00
0.00
225.00
1,632.00
832.00
o.oo
536.00
0.00
0.00
0.00
338.00
1,361.2S
154.00
204.00
330.00
148.00
752.00
822.00
37(Tr.00
0.00
192.00
66.00
42.00
FundrAlilno'.
Feyfes
Coffae Shop and Bakery
Fundf8tsing - cartrfdge fycydlng
ncll COVIt>19 grants
Don8lK)ns
0.00
668.50
0.00
18,573.43
20.00
0.00
460.52
45.50
11,334.00
o.oo
Oth•r:
Scottk8h Powof rnfun(J
Dlre(* ￿p41c8s refund
Bank inl8r88t
22.26
154.34
1.32
TOTAL INCOME
17 870.27
Ppg¥ 1

Exp8ndf(uie
THE VILLAGE HALL, LITfLEMORE <R•g no: 1168882)
ft>Tmorfy LItUemor• Vlllage H811
2021
2020
Yoarly Runnlng Co¥ts and Malntsnan¢•:
Insurance
Gas safety
Trnbnlng
R9fuse disposal
Gas
Eloctrfc
Buslness R8tg8
Water
Subscrfplbn8
Cleaning Sorv*88
Cleaning consumablg$.oarelaklng suppl598
Hardware
Advertlsln9
B8kery consumables and small 8qulpmènt
Administralfvg expenses
Wndow Cbanlng
Flre exUngulshern- t8stlng and repLqcemenl
Rep8lr and malntonance - small
Kttchen and celllng rgpalrs
Grd8S ￿ttIng and gard&nlno
Securfty
Plano tuning
Ouldoor equipm&nt
918.97
1,727.62
78.00
78.00
90.00
0.00
78.41
290.62
355.61
382.00
309.92
167.88
0.00
0.00
95.18
26.77
75.00
75.00
1.155.00
854.00
46.64
957.52
39.40
0.00
0.00
0.00
56.00
9.99
2.00
160.80
o.oo
0.00
136.58
208.14
80.00
173.89
0.00 1.375.00
580.00
710.00
38.78
407.26
0.00
80.00
172.00
0.00
4,307.47 7 684.49
Larg•r ProJ•cts:
Architect- ManLfest
Dl8abllty access p￿]e¢l
ca￿9n footpdnl project
Asb&$to$ survey Idl$abS1ity acc8ss PTolecll
Structural en9lneer Idi5abllKy acce8s p￿]eCti
4.421.04
3,035.00
179.50
640.00
780.00
W8b8rt8 development- funded part￿lty vk8 grdnl
0.00 1,104.00
3.214.50 6 945.04
TOTAL EXPENSES
7,521.97 14 629.53
Pag9 1

Movement on Restricted Funds
THE VILLAGE HALL, LITfLEMORE (Reg no: 1168882)
formgrly Llttltrmoro Vlllaga Hall
MOVEMENTS ON RESTRICTED FUNDS 31 Decembor 2021
Movernenl in year
In
Out
Blwd
Chiklren and Youth Fund
1.169.00
{1,169.001
0.00
Eld8rfy Fund #1
143.00
1143.001
0.00
Eldety Fund #2
800.00
(800.001
0.00
Safeguarding1 First Aid Iraining
275.00
275.00
Net fvAovement on rnstrtcled funds
Pag6 1

Reserves held at 31 December
THE VILLAGE HALL, LITTLEMORE (Reg no: 1168882)
formerly Llttlemoro Vlllage Hall
RESERVES HELD AT 31 DECEMBER 2021
RESTrICTED
Safeguardingl Flrst Ald training
275.00
275.00
UNRESTRICTED
Unreslrfcted balances at 31 D6cernber 2021 are
52 229.10
Of these there is a Prudent ￿seNe of
10,000.00
Other deslgnated reseNe8'.
Disabiity a¢￿sS project
Carfoon footprint profrct
17,000.00
20,000.00
Unallocated
5,229.10
52 229.10
Page 1

Bank Reconcilkqtion
THE VILLAGE HALL, U￿LEmoRE (Reg no: 11688821
fornierly Llttlgmore Vlllage Hall
Maln Account
Openlng Balance
36.370.42
Inco
Expenses
14.00
1108.531
194.53) 36,275.89
4,000.00
11,160.781 2,839.22
39,11S.11
4.171.26
176.19} 4.095.07
43.210.18
720.43
1314.931
405.50
43,615.68
351.00
1214.581
136.42
43,752.10
46.00 124,355.361 124,309.361 19,442.74
8,042.00
1166.401 7,875.60
27,318.34
112.00
18.605.241 18,493.24) 18.825.10
1,315.00
1276.891
1,038.11
19,863.21
196.00
1734.691
1538.691 19,324.52
640.00
11,344.011
1704.011 18.620.51
3,979.64
11,164.371 2,815.27
21,435.78
J8nuary
February
Mar
April
May
Jun8
July
August
S8pl8mber
October
Novemb8r
Decombor
Closlng B•lanGe
23.587.33 138,521.971
Page 1

Independent examlnerfs reP￿ttothe trurtees of THEVILLAGE HA￿ UMEMORE
{r•8 no. 11688821
I reporttothetrusteeson my examEnathn ofthe ateounts ofThe VIUa8e Hall, Llttlemorefor the year
•nded 3111 December 2021
Rupohslbllllles •MI bAsls of report
As the charitytrustee5 oftheTntstyou 8re resp)nslble forthe preparatth ofthe acr4unts In
8￿rdan0 vAth the requirements of the charl￿eS Act 20111'theAcYI
I reportln respectof my examinatlon oftheTrusts a¢rounts wried OLrt undersertlon 145 of the
2011 ALt and In carryln8OUt my examinaiion I hm fdlowed 811 the ￿p￿ICable Dlredons gt¥en by
th¢ Charlty Commlssk)n undersectlon 145151{b) of the Act
Indepondeni •x•mlnerfs statsm•
I have ompleted my examlnatlon. I confim that4Yo materlal fflatte￿ come to my attenflon In
c4>nnectlon wtth the Èxamlnatlon me causeto bellev8 that In any materfal re5pecL
l. Accountlng records were not kept in re5pett of the Tn￿ Is requlred by sectlon 130of
theitor
2. The accourtts do not wlth those records: or
3. The accounts do not compty wlth the appliCa￿e rèquirements ¢oncernln8the fr*rm and
contents of accoutsts Set out in the Charr¢les (Accounts and Reportsl Re8ulaUcffl5 2(X
othtrth•n any requlrement thatthe accounts Wve a 'trt￿ and falrf vSew whlch Is not a
Matter consldered as part of the Independent examlnatlon.
I Iwe n¢ CO￿•MS and have come Kross no ot￿￿r matters In conrlectlon wlth the examinatlon to
whlch Jttentlon thould be drawn In th15 report In orderto enablea proper undetstsndln8 of the
ccountsto be reached.
$18ned:
N•me: JulFa Ellen Br
Protesslonal qualfficatk>n: Assoriatkjn of AccourtlngTethnlclans IAAT)
Address." 29, Lon8 Lane, Oxlwd OX43TN
Date: 29th Septeml)er2022