The Village Hall, LIttlemore Chairman's Annual Report for 2020
2020 has been a year like no other. When we held our AGM at this time last year we were looking forward to another busy year, continuing to build on the varied use of the hall, and developing our place in the community. Instead, we have been forced to see the building stand empty for long stretches of time, and even when open to permit only a small range of structured activities. Fortunately, government support for the leisure sector has enabled us to maintain a sound financial position.
Administration. The committee met as usual in January and February, but the scheduled March meeting was cancelled with the onset of coronavirus. Since then, lockdown regulations have not permitted face-to-face meetings. The committee remained in touch via email, and met on Zoom on three further occasions.
The new website was completed in May. It now showcases our facilities and activities in a clear and attractive manner.
Finance. Lockdown restrictions have hit both our usual sources of income this year. The hall remained closed throughout the first lockdown. From June, we were able to re-open for a limited range of activities, with strict social distancing and hygiene measures in place. We were fortunate in securing a new regular booking, from the Dynamix Dance Academy, which took the hall for nine hours a week through the autumn term.
Our fundraising/community activities have also been hit hard. We were unable to hold either of our major fundraising Fayres.
I am pleased to report that the Village Hall is now registered for Gift Aid - for any donations that we receive in future, we will be able to claim back the tax paid - a further 20%.
Less use of the hall has, of course, resulted in lower utility bills, and we have not had to pay business rates this year. Our financial position has been secured, however, by two government grants, £10,000 followed by a further £1,300 for November. With this addition to our finances we remain in a strong position.
Improvements. We have continued to work towards our two improvement projects, although progress has been slow, and neither has yet got beyond the design stage. Our planning application for the rear access was eventually considered and agreed in May. Since then, more work has gone into the fine detail of the access ramp. Design drawings for the ceiling project are also complete. It has proved surprisingly difficult to get estimates for the cost of this project, and we have yet to make a start on fundraising for it.
In the meantime, a number of minor roof repairs have been carried out.
Use of the Hall. As already indicated, use of the hall has been much restricted during the year. Many of our regular users, such as the New LIfe Church, the Friday bingo and the Woodturners, have not been able to return since the spring. There have also been no private parties since March. However, the Pilates classes resumed in the summer, and through the autumn we also had regular bookings from Dynamix Dance, Zuzanna Lalane, and John Hounam's string quartet.
Events . The Saturday morning community cafe ran for the first three months as usual. During the summer, we were able to host two alfresco cafes, in August and September, which proved popular, but no further events were possible. Neither the Spring Fayre nor the Autumn Fayre took place.
Volunteers. I would like to thank all our trustees and volunteers for the work they have put in this year. Especial thanks go to Maggie, for her work to reopen the hall, ensure that we kept to the coronavirus guidelines, and maximise bookings where possible, and to David and Nori, for their help with marking out the hall for socially distanced activities. I would also like to thank my garden watering team, who ensured the survival of our bee-friendly shrubs and new tree through a very warm and sunny season.
Claire Drinkwater Chair of Trustees March 2021
Balance Sheet THE VILLAGE HALL, LirrLEAIORE IR•g no: 1168882) fomi•rly Litt]•mor• lIag Hall BALANCE SHEET ASAT31 DECEMBER 2020 2020 2019 Cumjnt Amots Cash in hand Lloyd$ TsBAcnI 36.370.42 33,353.98 36 430.72 33 389.98 Repfa8enl8". Accumult•d Fund•: Unreslricted Balance Brought foNard Surplusl (Deficill for the per Rdease Irom Restrke¢l Funds 2e,9J6 98 24,557.48 3,040.74 13,201.481 4,0.c(l 5,551.00 Balance cathed fopAard 34 043.72 26 90S.98 Rmtrlctsd Fund•: Children and Youlh Fund Elderly Fund #1 Elderly Fund #2 SafeguardinglFirsl Alt1 Training DonalK)n5 rg improvemgnls lo access W8b8lle Design 1.169.C(J 1.169.00 143.00 14300 800.00 800.00 275.00 275 00 0.00 3,496 00 600.00 2 387. 6 483.00 0.00 RECEIPTS AND PAYMENTS ACCOUNT Y•ar onded 31 December 2020 Recekpls Paym9nts 17,870.27 (14.629.53) SLwplusllDefiat) This represènts.. Unie51ricted fvnd$ Re3lrt¢ted Fund$ 7.136.74 - Movement on other restricted fijnds 14.096.CK)I Page 1
THE VILLAGE HALU UTtLEIAORE IR•g no: 1108a821 fOnrty Littlornof8 Ifilloge Hall 2020 2019 INCOME.. Nonwr•eurnnt h. Cknedoff Hall Hwe 785.00 4,241.50 PolliryJ 270.00 270.00 ROgknr Hall HITr: Vill89è Band eoxer Dogs Lrttk Prolassorn 8ingo Pi18t•8 l¥18 tk9¥ Move rt or Log• tt Sound8bou¢- dtskn mwiccl Wootttuming NHS OXFED (GP 480.00 288.00 1,254.00 1,374.00 1,594.00 $400 722.00 540.00 764.00 238.00 119.00 330.00 338.00 822.00 146.00 370.00 192.00 k 11 New Lile ¢haritk8sAid 8CMY Ltd Emmonu•l Chrf8tian SdM)ol Zumba Rethink Hounam Slrirq Qu&rtOt Yoga Dance ciqwl-zuzan 08nce ckgsees- Dynam¢x Storyl•llé 8811roorn Danon9 Littlémre SMSN chwo 752.00 3,736.00 2090 104.00 260.00 145 (K) 42.C 204.C¥) 408.00 154.00 1.381.25 220.00 352 00 153.00 FundraJ•lng: Fay8 Coff88 Shop ar 88k•ry Lltle ChugpT¥- hall hirg irthk*ng fin•1 •mouAt Little Chwgers final adjuknnt from 2018 OCC AP grant Fundraising-cartridge rydirwj CouneAI COWtN19 grants 1.328.04 732.81 180.26 23.76 1,5D).00 4550 11,334. TOTAL HALL HIRE AND FUNI)RAISINQ 17 670.27 21 102.29 Page 1
Eypenditu THE VILLAGE HALL. LrrrLEMORE IR•9 no: 11688821 fonnerly LittlemowB WIHago H•ll 2019 Yearty Runnlng Co•ts 4nd Ilalnt•n•n¢e: Insurant• Gas 8afety Trdining Refuse dispo801 Gas Electr Busness Rates Vi¥ter SubscriptKJns Cleaniro SèNtis Cl8aniNJ consknmaWcaretskir•J 8UFpkB Adverti8irg Bakery consumables and srr•U ewvngnt Administratwe exn$8 ndow Cleaning Fire exbnguish8r8- teth'NJ aTh1 8(rnt R8palr and maintenance- t¢hen and lIry repairs Grass cutting and gardenin9 Security Plano lunlrrfj 1.727.62 78. 90.62 382.C#) 167.88 595 57 742. 295 80 302 40 278.73 75.00 1,865.00 73.25 26.77 75.00 854.00 957.52 180.80 3)8.14 173.89 1,375. 710.CQ 407.26 2,348.48 L•ry•r ProJ•cts: LI1 lae8 rn renthval ndow refvrbi$hm•nt (Fre41 Ard)tt•ct- Manif66t Asbes109 ¥uryey W•bsrte development- luThJed PO1 vfia grant Sur¥eyorf¥ fe 3.696 00 7,225.00 3.428.70 4.421.04 1,104.C#J 780.C(I 6 945.04 15 249.70 Repayrnent to Litle ChLvJg8rn- gro89 TOTAL EXPENSES 14 629.53 24 303.77 R•fvse di8posal1s 6ul¥ect to a from the cou1 lo the hairs eThfOrd dosure. Thts is sts'll pending It shouSJ arnount to less than £154 be VahtlY more. Any wll te nett*S 017 in 2021 P1
Movement on Restricted Funds THE VILLAGE HALL, LrrrLEMORE (Reg no: 1168882) fornierly Littlemore Vlllage Hall MOVEMEKfs ON RESTRICTED FUNDS 31 Docember 2020 Movement in year In Out Children and Youth Fund 1.169.(h) 1.169.00 Elderly Fund #1 143.00 143.00 Eldedy Fund #2 800.00 Safeguardingl First Aid training 275.00 275.00 Improvements to access 3.4*. (3,496.00) bsite grant from Council 1800.00) 8 483. .00 2 387.00 Nel Movement on restrthd fjJnd8 Page 1
Re8eNes held at 31 December THE VILLAGE HALL, LrrrLEMORE (Reg no: 1168882) lorrnerly Littlemore Vlllage Hall RESERVES HELD AT 31 DECEMBER 2020 RESTRICTED Children and Youth Fund 1.169.00 Elderly Fund #1 143.00 Elderty Fund #2 800.00 safeguardin Flrsl Aid trainlng 275.00 2 387.00 UNRESTRICTED Unrestrided balan¢eg at 31 Decemt*r 2020 are 34 043.72 Of these there 18 a PrUnt SerVe of 10,000.00 Other 8ar4narkeO reseNes'. Unalthated 24,043.72 PwJe 1