## **The Village Hall, LIttlemore Chairman's Annual Report for 2020** 

2020 has been a year like no other. When we held our AGM at this time last year we were looking forward to another busy year, continuing to build on the varied use of the hall, and developing our place in the community. Instead, we have been forced to see the building stand empty for long stretches of time, and even when open to permit only a small range of structured activities. Fortunately, government support for the leisure sector has enabled us to maintain a sound financial position. 

**Administration.** The committee met as usual in January and February, but the scheduled March meeting was cancelled with the onset of coronavirus. Since then, lockdown regulations have not permitted face-to-face meetings. The committee remained in touch via email, and met on Zoom on three further occasions. 

The new website was completed in May. It now showcases our facilities and activities in a clear and attractive manner. 

**Finance.** Lockdown restrictions have hit both our usual sources of income this year. The hall remained closed throughout the first lockdown. From June, we were able to re-open for a limited range of activities, with strict social distancing and hygiene measures in place. We were fortunate in securing a new regular booking, from the Dynamix Dance Academy, which took the hall for nine hours a week through the autumn term. 

Our fundraising/community activities have also been hit hard. We were unable to hold either of our major fundraising Fayres. 

I am pleased to report that the Village Hall is now registered for Gift Aid - for any donations that we receive in future, we will be able to claim back the tax paid  - a further 20%. 

Less use of the hall has, of course, resulted in lower utility bills, and we have not had to pay business rates this year. Our financial position has been secured, however, by two government grants, £10,000 followed by a further £1,300 for November. With this addition to our finances we remain in a strong position. 

**Improvements.** We have continued to work towards our two improvement projects, although progress has been slow, and neither has yet got beyond the design stage. Our planning application for the rear access was eventually considered and agreed in May. Since then, more work has gone into the fine detail of the access ramp. Design drawings for the ceiling project are also complete. It has proved surprisingly difficult to get estimates for the cost of this project, and we have yet to make a start on fundraising for it. 

In the meantime, a number of minor roof repairs have been carried out. 



**Use of the Hall.** As already indicated, use of the hall has been much restricted during the year. Many of our regular users, such as the New LIfe Church, the Friday bingo and the Woodturners, have not been able to return since the spring. There have also been no private parties since March. However, the Pilates classes resumed in the summer, and through the autumn we also had regular bookings from Dynamix Dance, Zuzanna Lalane, and John Hounam's string quartet. 

**Events** .  The Saturday morning community cafe ran for the first three months as usual. During the summer, we were able to host two alfresco cafes, in August and September, which proved popular, but no further events were possible. Neither the Spring Fayre nor the Autumn Fayre took place. 

**Volunteers.** I would like to thank all our trustees and volunteers for the work they have put in this year. Especial thanks go to Maggie, for her work to reopen the hall, ensure that we kept to the coronavirus guidelines, and maximise bookings where possible, and to David and Nori, for their help with marking out the hall for socially distanced activities. I would also like to thank my garden watering team, who ensured the survival of our bee-friendly shrubs and new tree through a very warm and sunny season. 

Claire Drinkwater Chair of Trustees March 2021 



Balance Sheet
THE VILLAGE HALL, LirrLEAIORE IR•g no: 1168882)
fomi•rly Litt]•mor• ￿lIag* Hall
BALANCE SHEET
ASAT31 DECEMBER 2020
2020
2019
Cumjnt Amots
Cash in hand
Lloyd$ TsBAc￿nI
36.370.42 33,353.98
36 430.72 33 389.98
Repfa8enl8".
Accumul*t•d Fund•:
Unreslricted
Balance Brought foNard
Surplusl (Deficill for the per
Rdease Irom Restrk*e¢l Funds
2e,9J6 98 24,557.48
3,040.74 13,201.481
4,0￿.c(l 5,551.00
Balance cathed fopA*ard
34 043.72 26 90S.98
Rmtrlctsd Fund•:
Children and Youlh Fund
Elderly Fund #1
Elderly Fund #2
SafeguardinglFirsl Alt1 Training
DonalK)n5 rg improvemgnls lo access
W8b8lle Design
1.169.C(J 1.169.00
143.00
14300
800.00
800.00
275.00
275 00
0.00 3,496 00
600.00
2 387.￿ 6 483.00
0.00
RECEIPTS AND PAYMENTS ACCOUNT
Y•ar onded 31 December 2020
Recekpls
Paym9nts
17,870.27
(14.629.53)
SLwplusllDefiat)
This represènts..
Unie51ricted fvnd$
Re3lrt¢ted Fund$
7.136.74
- Movement on other restricted fijnds
14.096.CK)I
Page 1

THE VILLAGE HALU UTtLEIAORE IR•g no: 1108a821
fOn￿rty Littlornof8 Ifilloge Hall
2020
2019
INCOME..
Nonwr•eurnnt h￿.
Cknedoff Hall Hwe
785.00
4,241.50
PolliryJ
270.00
270.00
ROg￿knr Hall HITr:
Vill89è Band
eoxer Dogs
Lrttk Prolassorn
8ingo
Pi18t•8
l¥18 tk9¥
Move rt or Log• tt
Sound8bou¢- d￿tskn￿ mwiccl
Wootttuming
NHS
OXFED (GP
480.00
288.00
1,254.00
1,374.00
1,594.00
$400
722.00
540.00
764.00
238.00
119.00
330.00
338.00
822.00
146.00
370.00
192.00
k 11
New Lile
¢haritk8sAid
8CMY Ltd
Emmonu•l Chrf8tian SdM)ol
Zumba
Rethink
Hounam Slrirq Qu&rtOt
Yoga
Dance ciqwl-zuzan
08nce ckgsees- Dynam¢x
Storyl•llé
8811roorn Danon9
Littlémre SMSN chwo
752.00
3,736.00
2090
104.00
260.00
145 (K)
42.C
204.C¥)
408.00
154.00
1.381.25
220.00
352 00
153.00
FundraJ•lng:
Fay￿8
Coff88 Shop ar￿ 88k•ry
Lltle ChugpT¥- hall hirg irthk*ng fin•1 •mouAt
Little Chwgers final adjuknnt from 2018
OCC AP grant
Fundraising-cartridge rydirwj
CouneAI COWtN19 grants
1.328.04
732.81
180.26
23.76
1,5D).00
4550
11,334.
TOTAL HALL HIRE AND FUNI)RAISINQ
17 670.27
21 102.29
Page 1

Eypenditu
THE VILLAGE HALL. LrrrLEMORE IR•9 no: 11688821
fonnerly LittlemowB WIHago H•ll
2019
Yearty Runnlng Co•ts 4nd Ilalnt•n•n¢e:
Insurant•
Gas 8afety
Trdining
Refuse dispo801
Gas
Electr
Busness Rates
Vi¥ter
SubscriptKJns
Cleaniro SèNtis
Cl8aniNJ consknmaWcaretskir•J 8UFpkB
Adverti8irg
Bakery consumables and srr•U ewvngnt
Administratwe ex￿n$￿8
ndow Cleaning
Fire exbnguish8r8- teth'NJ aTh1 ￿￿8(*r￿nt
R8palr and maintenance-
t¢hen and ￿lI￿ry repairs
Grass cutting and gardenin9
Security
Plano lunlrrfj
1.727.62
78.
90.62
382.C#)
167.88
595 57
742.
295 80
302 40
278.73
75.00
1,865.00
73.25
26.77
75.00
854.00
957.52
180.80
3)8.14
173.89
1,375.
710.CQ
407.26
2,348.48
L•ry•r ProJ•cts:
LI￿1 lae8 rn renthval
ndow refvrbi$hm•nt (Fre4*1
Ard)tt•ct- Manif66t
Asbes109 ¥uryey
W•bsrte development- luThJed PO￿1￿ vfia grant
Sur¥eyorf¥ fe
3.696 00
7,225.00
3.428.70
4.421.04
1,104.C#J
780.C(I
6 945.04 15 249.70
Repayrnent to Litle ChLvJg8rn- gro89
TOTAL EXPENSES
14 629.53 24 303.77
R•fvse di8posal1s 6ul¥ect to a from the cou￿1 lo the hairs eThfOr￿d dosure. Thts is sts'll pending
It shouSJ arnount to less than £154 be ￿VahtlY more. Any wll te nett*S 017 in 2021
P￿1

Movement on Restricted Funds
THE VILLAGE HALL, LrrrLEMORE (Reg no: 1168882)
fornierly Littlemore Vlllage Hall
MOVEMEKfs ON RESTRICTED FUNDS 31 Docember 2020
Movement in year
In
Out
Children and Youth Fund
1.169.(h)
1.169.00
Elderly Fund #1
143.00
143.00
Eldedy Fund #2
800.00
Safeguardingl First Aid training
275.00
275.00
Improvements to access
3.4*.
(3,496.00)
bsite grant from Council
1800.00)
8 483.
.00
2 387.00
Nel Movement on restrthd fjJnd8
Page 1

Re8eNes held at 31 December
THE VILLAGE HALL, LrrrLEMORE (Reg no: 1168882)
lorrnerly Littlemore Vlllage Hall
RESERVES HELD AT 31 DECEMBER 2020
RESTRICTED
Children and Youth Fund
1.169.00
Elderly Fund #1
143.00
Elderty Fund #2
800.00
safeguardin￿ Flrsl Aid trainlng
275.00
2 387.00
UNRESTRICTED
Unrestrided balan¢eg at 31 Decemt*r 2020 are
34 043.72
Of these there 18 a PrU￿nt ￿SerVe of
10,000.00
Other 8ar4narkeO reseNes'.
Unalthated
24,043.72
PwJe 1