2022-03-31-accounts - All Saints Melbourn Community Hall

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	Trustees' Annual Report for theperiod	Trustees' Annual Report for theperiod	Trustees' Annual Report for theperiod	Trustees' Annual Report for theperiod	Trustees' Annual Report for theperiod	Trustees' Annual Report for theperiod	Trustees' Annual Report for theperiod	Trustees' Annual Report for theperiod
	From	Period start date			To	Period end date
		1	April	2021		31	March	2022

Section A Reference and administration details

Charity name

All Saints Melbourn Community Hall

Other names charity is known by Registered charity number (if any) 1168855

All Saints Community Hall

Charity's principal address Station Road Melbourn Cambridgeshire Postcode SG8 6DX

Names of the charity trustees who manage the charity

Trustee name	Office (if any)	Dates acted if not for whole year	Name of person (or body) entitled to appoint trustee
Mr Peter Hills	Chairman		At the AGM or by appointment by majority vote at a constitutionally convened meeting of trustees
Mrs JaceyStewart	Vice-Chair
Mrs Kimmi Crosby
Mrs Margaret Howard
Mrs Brenda Meliniotis	IT & Technical Trustee
Mr Gavin Stanley	Operations Trustee
Mr Chris Davison	Operations Trustee



Names of the trustees for the charity, if any, (for example, any custodian trustees)
Name
None		Dates acted if not for whole year

Names and addresses of advisers (Optional information)

Type of adviser Name Address Treasurer with honorarium Gaynor Beck 60 The Moor, Melbourn

Name of chief executive or names of senior staff members (Optional information)

Section B Structure, governance and management

Description of the charity’s trusts

Type of governing document

(eg. trust deed, constitution)

[Constitution as on registration ]

How the charity is constituted[Charitable Incorporated Organisation (CIO) ]

(eg. trust, association, company)

Trustee selection methods Trustees are elected at the members AGM or appointed by the trustees (eg. appointed by, elected by) by majority vote at a constitutionally convened meeting of trustees.

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

policies and procedures adopted for the induction and training of trustees;
the charity’s organisational structure and any wider network with which the charity works;
relationship with any related parties;
trustees’ consideration of major risks and the system and procedures to manage them.

Section C Objectives and activities

Summary of the objects of the charity set out in its governing document Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)	The charity’s Objects are for the benefit of the inhabitants of Melbourn and the surrounding area by providing and assisting in the provision of facilities for the recreation and other leisure time occupation of the said inhabitants in the interests of social welfare and with the objective of improving their conditions of life.
	The trustees manage and operate the All Saints Community Hall for the benefit of all residents living or working in or around Melbourn. This is achieved by providing and maintaining a Community Hall that is offered to the public to hire, using the space and facilities available for leisure time and community activities. The trustees are all volunteers and do not receive remuneration or benefit for the time that they apply to the running of the hall. There are no employees and any requirement for a specialist trade is met (so far as is reasonable) by using local contractors, suppliers or other competent volunteers. The use of the hall incurs costs for rent, rates, insurance, water, electricity and gas as well as cleaning, redecoration, repairs, replacements and other general maintenance operations. These costs are met in part by a hire charge made for all community led activities and partly by fund raising events organised by a trustee sub-committee. The fund raising income is primarily assigned to identified improvement projects with the hire charges covering the costs associated with the actual use of the hall by the community. Hire rates are structured to favour local and regular users and for those who make payment in advance of hire. Special consideration is given to youth groups and other charitable organisations to keep the costs as low as possible.

Summary of the objects of the
charity set out in its
governing document
Summary of the main
activities undertaken for the
public benefit in relation to
these objects (include within
this section the statutory
declaration that trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit)

The charity’s Objects are for the benefit of the inhabitants of Melbourn
and the surrounding area by providing and assisting in the provision of
facilities for the recreation and other leisure time occupation of the said
inhabitants in the interests of social welfare and with the objective of
improving their conditions of life.

The trustees manage and operate the All Saints Community Hall for the
benefit of all residents living or working in or around Melbourn. This is
achieved by providing and maintaining a Community Hall that is offered
to the public to hire, using the space and facilities available for leisure
time and community activities.
The trustees are all volunteers and do not receive remuneration or
benefit for the time that they apply to the running of the hall. There are no
employees and any requirement for a specialist trade is met (so far as is
reasonable) by using local contractors, suppliers or other competent
volunteers.
The use of the hall incurs costs for rent, rates, insurance, water,
electricity and gas as well as cleaning, redecoration, repairs,
replacements and other general maintenance operations. These costs
are met in part by a hire charge made for all community led activities and
partly by fund raising events organised by a trustee sub-committee. The
fund raising income is primarily assigned to identified improvement
projects with the hire charges covering the costs associated with the
actual use of the hall by the community.
Hire rates are structured to favour local and regular users and for those
who make payment in advance of hire. Special consideration is given to
youth groups and other charitable organisations to keep the costs as low
as possible.

Additional details of objectives and activities (Optional information)

. You may choose to include further statements, where relevant, about: • policy on grantmaking; • policy programme related investment; • contribution made by volunteers.

Section D Achievements and performance

Summary of the main achievements of the charity during the year

Following the closure of the hall during our last financial year, we were keen to re-open as soon as possible to start generating income. We were in a fortunate position that we had money in reserves to enable us to continue paying our regular bills whilst the hall was closed.

Following Government advice, we re-opened the hall on 17[th] May 2021. We welcomed back the majority of our regular hirers – whilst maintaining strict rules around cleaning and hygiene.

We also restarted our Defibrillator campaign and with thanks to a kind donation from a local resident we were able to install an SP1 ipad defibrillator in August. The defibrillator is linked to The Circuit and is available for public use 24/7.

We were fortunate to receive some trees as part of the Queen’s Green Canopy and these have been planted in our garden

. Hire Rates are determined from the likely future use and cost of provision based on the previous year results adjusted to account for likely price increases. The hire rates are approved by the committee in April of each year for application from the beginning of the following May. We are mindful of the increase in cost of living this year and although running costs are likely to rise in the coming year, it is anticipated that the CIO will be able to absorb the price increases.

Fund Raising

All fund raising is still on hold. We hope to restart the cinema nights in April 2022

Donations received

Funds to cover the cost of a defibrillator

Improvement Projects completed in 2021/22:

Defibrillator storage case installed on the wall to house the defibrillator
Underfloor heating was flushed to make it more efficient
Maintenance carried out on toilet flushes
External walkways and guttering cleaned
CO2 monitor installed inside the hall
Extensive repairs carried out to the boiler

Future Projects under consideration or in progress:

Update the CCTV to enable remote viewing
Install low level buffers in the car park alongside the fence
Keyless entry to the hall
Extend the patio
Treat the wooden fascias, soffits and bargeboards
Install a sundial to commemorate the Queen’s Platinum Jubilee

Section E Financial review

Brief statement of the charity’s policy on reserves

ASCH aims to maintain as a minimum the equivalent of 3 months of average revenue income as an emergency fund that will provide cash for unexpected costs and charges. This fund will only be used to cover the cost of unplanned expense incurred due to unusual or unforeseeable circumstances.

Details of any funds materially There are no funds in deficit. in deficit

Further financial review details (Optional information)

You may choose to include additional information, where relevant about:

the charity’s principal sources of funds (including any fundraising);
how expenditure has supported the key objectives of the charity;
investment policy and objectives including any ethical investment policy adopted.

Section F Other optional information

Section G Declaration The trustees declare that they have approved the trustees’ report above. The trustees declare that they have approved the trustees’ report above. Signed on behalf of the charity’s trustees Signed on behalf of the charity’ ~~s trustees~~

Signature(s) Signature(s) Full name(s) ~~Mr Peter Hills Mrs Jacey Stewart~~ Full name(s) ~~Mrs. Rosemary Gatward Mr Michael Rawlings~~ Position (eg Secretary, ~~Vice Chair~~ Position (eg Secretary, Chair, etc) ~~[Chairman ] Secretary~~ Chair, etc) ~~[Chair ]~~ Date ~~23/MAY/2022~~ Date ~~4 April 2016~~

CHARITY COMMISSION FOR ENGLAND AND WALES Independent examIneS report on the accounts Section A Independent Examiner's Report Report to the trusteesl All Saints Melboum Communty Hall On accounts for the year ended 31 March 2022 Charity no (rfany) 1168855 Set out on pages 1to4 I reFKsrt to the tru&ees on my examination charity fft TnJ) f( the year end ¥ I the accounts of the above Responsibilities and As the charity tru of the Trust, yw are responsible for the preparation basis of report of the accounts in accordance wrth the requirements of the Charities Act 2011 ( Acr). I report in reqxt of my exaninaticrt the Trij$ &counts carried out Uer section 145 of ts 2011 Act and n carrying out my examination, I have followed the applicthe Directiors given by the Charity Commission under section 145(5)(b) of the ACL I have coMeted my examination. I c(rfirm that no material matters have Gome to my attenbon (other than that dix1¢xj IAOW ") in connection wilh the examinati whh gives me cause to believe that in, any material respect: accc4JntiThJ re¢ids were kept in accordance with clion 130 of the Act or the do nct acccffd viiih the aCCnting rec¢Jrds Independent examineffs statement I have m ¢¢Cerr6 aThY have come across no otFEr matters in connection with the examination to which attention Shou be drawn in order to enable a proper understsndi counts to te reach. . Please n the br&kets rf they do not apply. wc¥LI Signed: Name: Relevant professional qualificationls) or body (rf any): A-ci4 Address." z14 e.4LAJ IER October 2018

Section B Disclosure Onty complete rf the examiner needs to highlight matters of concem (see CC32. Independent examinalion of charty accounts. directs.ons and giudance for examiners). Give here brief details of any items that the examiner wishes to discjose. IER October 2018

CHARITY COMMISSION Folt ENGiAND AND WALES Receipts and payments accounts CC16a Forthe piod To 01Amr221 31AW2022 Section A Receipts and payments Unrestricted funds Restrs'¢ted fvnds Endowment funds Totsl funds La5tyear tothEne3rEst£ tod neares1£ to neare8t£ to the nearest£ Al Ree•l SALES RECEWS DONATiONS 11110¢ 1.170 10.104 1,170 INTEREST REG 4&11 Sub total(Gmss incoft for AR) f1.322 A2 Asset and investment sales. {seè table). Sub total Total 11 f1.322 A3 Paymènts RENT. RATES. INSUIIANCE ADMIN EXPS irtlLmES CLEANING &cuP&1lEs REPAIRS & MAINTENAMCE CAPtrAL EXPS FIJNDRAISING EXPS MISC EXPS BoNG REFUNDS 1,616 3,144 4144 1,B73 2,296 931 Sub total 14.899 5,521 A4 Asset and investrnent urchases. see table) Sub total 1{899 9,521 Net 0freceip[PaYrnets) - A5 Trdnsfer5 between fvnds A6 Cash fvnds lastyearend Cash fun(ts this yearend 3,5TT 9.521 532 9S5 26.532 22.955 36,053 26,S32 CCXX Rl accoutts ISSI 0911212022

Section B Statement of assets and liabilities at the end of the period Unrestri¢ted Re5tricled Endowment funds Categories Details B1 Cash funds ptrry CASH CAMBRtDE BUILD1è4G SOCETY LLOYDS DEPoS[r 1I715 24955 Endowment funds funds funds CuvrEnlyabJe ona Detai CuTrenlvthe Dol2ils TABlEAsE[s B4 Assets retained for the charitys own use 3.552 FundwwhM* AmLWrtdup •then Details B5 LiabilitÈes Si9ned by oTreoT th¥olFusleeson behalf of am the trustees SvJnatwe Print Nane CCXX R2 accourts ISSI 09112r2022