||**Trustees' Annual Report for theperiod**|**Trustees' Annual Report for theperiod**|**Trustees' Annual Report for theperiod**|**Trustees' Annual Report for theperiod**|**Trustees' Annual Report for theperiod**|**Trustees' Annual Report for theperiod**|**Trustees' Annual Report for theperiod**|**Trustees' Annual Report for theperiod**| |---|---|---|---|---|---|---|---|---| ||**From**|Period start date|||**To**|Period end date||| |||1|April|2021||31|March|2022| ## Section A Reference and administration details **Charity name** ## **All Saints Melbourn Community Hall** **Other names charity is known by Registered charity number (if any)** 1168855 All Saints Community Hall **Charity's principal address** Station Road Melbourn Cambridgeshire **Postcode SG8 6DX** ## **Names of the charity trustees who manage the charity** |1
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11|**Trustee name**|**Office (if any)**|**Dates acted if not for whole year**|**Name of**
**person (or**
**body) entitled**
**to appoint**
**trustee**| |---|---|---|---|---| ||Mr Peter Hills|Chairman||At the AGM or by appointment by majority vote at a
constitutionally convened meeting of trustees| ||Mrs JaceyStewart|Vice-Chair||| ||Mrs Kimmi Crosby|||| ||Mrs Margaret Howard|||| ||Mrs Brenda Meliniotis|IT & Technical
Trustee||| ||Mr Gavin Stanley|Operations
Trustee||| ||Mr Chris Davison|Operations
Trustee||| |||||| |||||| |||||| ||**Names of the trustees for**
**the charity, if any, (for**
**example, any custodian**
**trustees)**|||| ||**Name**|||| ||None||**Dates acted if not for whole year**|| |||||| |||||| |||||| **Names and addresses of advisers (Optional information)** **Type of adviser Name Address** Treasurer with honorarium Gaynor Beck 60 The Moor, Melbourn **Name of chief executive or names of senior staff members (Optional information)** ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** Type of governing document - (eg. trust deed, constitution) > [Constitution as on registration ] How the charity is constituted[Charitable Incorporated Organisation (CIO) ] - (eg. trust, association, company) Trustee selection methods Trustees are elected at the members AGM or appointed by the trustees (eg. appointed by, elected by) by majority vote at a constitutionally convened meeting of trustees. ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: - policies and procedures adopted for the induction and training of trustees; - the charity’s organisational structure and any wider network with which the charity works; - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. ## **Section C Objectives and activities** |**Summary of the objects of the**
**charity set out in its**
**governing document**
**Summary of the main**
**activities undertaken for the**
**public benefit in relation to**
**these objects (include within**
**this section the statutory**
**declaration that trustees have**
**had regard to the guidance**
**issued by the Charity**
**Commission on public**
**benefit)**|The charity’s Objects are for the benefit of the inhabitants of Melbourn
and the surrounding area by providing and assisting in the provision of
facilities for the recreation and other leisure time occupation of the said
inhabitants in the interests of social welfare and with the objective of
improving their conditions of life.| |---|---| ||The trustees manage and operate the All Saints Community Hall for the
benefit of all residents living or working in or around Melbourn. This is
achieved by providing and maintaining a Community Hall that is offered
to the public to hire, using the space and facilities available for leisure
time and community activities.
The trustees are all volunteers and do not receive remuneration or
benefit for the time that they apply to the running of the hall. There are no
employees and any requirement for a specialist trade is met (so far as is
reasonable) by using local contractors, suppliers or other competent
volunteers.
The use of the hall incurs costs for rent, rates, insurance, water,
electricity and gas as well as cleaning, redecoration, repairs,
replacements and other general maintenance operations. These costs
are met in part by a hire charge made for all community led activities and
partly by fund raising events organised by a trustee sub-committee. The
fund raising income is primarily assigned to identified improvement
projects with the hire charges covering the costs associated with the
actual use of the hall by the community.
Hire rates are structured to favour local and regular users and for those
who make payment in advance of hire. Special consideration is given to
youth groups and other charitable organisations to keep the costs as low
as possible.| ## **Additional details of objectives and activities (Optional information)** . You **may choose** to include further statements, where relevant, about: • policy on grantmaking; • policy programme related investment; • contribution made by volunteers. ## Section D Achievements and performance ## **Summary of the main achievements of the charity during the year** Following the closure of the hall during our last financial year, we were keen to re-open as soon as possible to start generating income. We were in a fortunate position that we had money in reserves to enable us to continue paying our regular bills whilst the hall was closed. Following Government advice, we re-opened the hall on 17[th] May 2021. We welcomed back the majority of our regular hirers – whilst maintaining strict rules around cleaning and hygiene. We also restarted our Defibrillator campaign and with thanks to a kind donation from a local resident we were able to install an SP1 ipad defibrillator in August. The defibrillator is linked to The Circuit and is available for public use 24/7. We were fortunate to receive some trees as part of the Queen’s Green Canopy and these have been planted in our garden . Hire Rates are determined from the likely future use and cost of provision based on the previous year results adjusted to account for likely price increases. The hire rates are approved by the committee in April of each year for application from the beginning of the following May. We are mindful of the increase in cost of living this year and although running costs are likely to rise in the coming year, it is anticipated that the CIO will be able to absorb the price increases. ## **Fund Raising** - All fund raising is still on hold. We hope to restart the cinema nights in April 2022 ## **Donations received** - Funds to cover the cost of a defibrillator ## **Improvement Projects completed in 2021/22:** - Defibrillator storage case installed on the wall to house the defibrillator - Underfloor heating was flushed to make it more efficient - Maintenance carried out on toilet flushes - External walkways and guttering cleaned - CO2 monitor installed inside the hall - Extensive repairs carried out to the boiler ## **Future Projects under consideration or in progress:** - Update the CCTV to enable remote viewing - Install low level buffers in the car park alongside the fence - Keyless entry to the hall - Extend the patio - Treat the wooden fascias, soffits and bargeboards - Install a sundial to commemorate the Queen’s Platinum Jubilee ## **Section E Financial review** **Brief statement of the charity’s policy on reserves** ASCH aims to maintain as a minimum the equivalent of 3 months of average revenue income as an emergency fund that will provide cash for unexpected costs and charges. This fund will only be used to cover the cost of unplanned expense incurred due to unusual or unforeseeable circumstances. **Details of any funds materially** There are no funds in deficit. **in deficit** ## **Further financial review details (Optional information)** You **may choose** to include additional information, where relevant about: - the charity’s principal sources of funds (including any fundraising); - how expenditure has supported the key objectives of the charity; - investment policy and objectives including any ethical investment policy adopted. ## **Section F Other optional information** **Section G Declaration The trustees declare that they have approved the trustees’ report above. The trustees declare that they have approved the trustees’ report above. Signed on behalf of the charity’s trustees Signed on behalf of the charity’** ~~**s trustees**~~ **Signature(s) Signature(s) Full name(s)** ~~Mr Peter Hills Mrs Jacey Stewart~~ **Full name(s)** ~~Mrs. Rosemary Gatward Mr Michael Rawlings~~ **Position (eg Secretary,** ~~Vice Chair~~ **Position (eg Secretary, Chair, etc)** ~~[Chairman ] Secretary~~ **Chair, etc)** ~~[Chair ]~~ **Date** ~~23/MAY/2022~~ **Date** ~~4 April 2016~~ CHARITY COMMISSION FOR ENGLAND AND WALES Independent examIne￿S report on the accounts Section A Independent Examiner's Report Report to the trusteesl All Saints Melboum Communty Hall On accounts for the year ended 31 March 2022 Charity no (rfany) 1168855 Set out on pages 1to4 I reFKsrt to the tru&ees on my examination charity fft TnJ*) f(* the year end￿ ¥ I the accounts of the above Responsibilities and As the charity tru￿￿ of the Trust, yw are responsible for the preparation basis of report of the accounts in accordance wrth the requirements of the Charities Act 2011 (￿ Acr). I report in reqxt of my exaninaticrt the Trij￿$ &counts carried out U￿er section 145 of ts 2011 Act and n carrying out my examination, I have followed the applicthe Directiors given by the Charity Commission under section 145(5)(b) of the ACL I have coM￿eted my examination. I c(rfirm that no material matters have Gome to my attenbon (other than that dix1¢x￿j IAOW ") in connection wilh the examinati￿ wh￿h gives me cause to believe that in, any material respect: accc4JntiThJ re¢i*ds were kept in accordance with *clion 130 of the Act or the do nct acccffd viiih the aCC￿nting rec¢Jrds Independent examineffs statement I have m ¢¢￿Cerr6 aThY have come across no otFEr matters in connection with the examination to which attention Shou￿ be drawn in order to enable a proper understsndi counts to te reach￿. . Please n the br&kets rf they do not apply. wc¥LI Signed: Name: Relevant professional qualificationls) or body (rf any): A-ci4 Address." z14 e.4LAJ IER October 2018 Section B Disclosure Onty complete rf the examiner needs to highlight matters of concem (see CC32. Independent examinalion of charty accounts. directs.ons and giudance for examiners). Give here brief details of any items that the examiner wishes to discjose. IER October 2018 CHARITY COMMISSION Folt ENGiAND AND WALES Receipts and payments accounts CC16a Forthe p*iod To 01Amr2￿21 31AW2022 Section A Receipts and payments Unrestricted funds Restrs'¢ted fvnds Endowment funds Totsl funds La5tyear tothEne3rEst£ tod* neares1£ to ￿ neare8t£ to the nearest£ Al Ree•l SALES RECEWS DONATiONS 11110¢ 1.170 10.104 1,170 INTEREST REG 4&11 Sub total(Gmss incoft￿ for AR) f1.322 A2 Asset and investment sales. {seè table). Sub total Total 11 f1.322 A3 Paymènts RENT. RATES. INSUIIANCE ADMIN EXPS irtlLmES CLEANING &c￿uP&1￿lEs REPAIRS & MAINTENAMCE CAPtrAL EXPS FIJNDRAISING EXPS MISC EXPS Bo￿NG REFUNDS 1,616 3,144 4144 1,B73 2,296 931 Sub total 14.899 5,521 A4 Asset and investrnent urchases. see table) Sub total 1{899 9,521 Net 0freceip￿[PaYrne￿ts) - A5 Trdnsfer5 between fvnds A6 Cash fvnds lastyearend Cash fun(ts this yearend 3,5TT 9.521 532 9S5 26.532 22.955 36,053 26,S32 CCXX Rl accoutts ISSI 0911212022 Section B Statement of assets and liabilities at the end of the period Unrestri¢ted Re5tricled Endowment funds Categories Details B1 Cash funds ptrry CASH CAMBRtDE BUILD1è4G SOCETY LLOYDS DEPoS[r￿ 1I715 24955 Endowment funds funds funds CuvrEnlyabJe ona Detai CuTrenlvthe Dol2ils TA￿BlEA￿sE[s B4 Assets retained for the charitys own use 3.552 FundwwhM* AmLWrtdup •then Details B5 LiabilitÈes Si9ned by oTreoT th¥olFusleeson behalf of am the trustees SvJnatwe Print Nane CCXX R2 accourts ISSI 09112r2022