Trustees' Annual Report for the period
From
Period start date Period end date 01 01 2024 31 12 2024 To
Section A
Reference and administration details
Charity name
EAST PENNARD VILLAGE HALL
Other names charity is known by
Other names charity is known by EPVH Registered charity number (if any) 1168849 Charity's principal address East Pennard Village Hall, Old Church Room East Pennard Shepton Mallet Postcode BA4 6TU ~~——~~
Names of the charity trustees who manage the charity
| Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee(if any) |
|---|---|---|---|
| HarryGifford | |||
| Lisa Britton | |||
| Lisa Letchford | |||
| Anthea Derby | Treasurer | ||
| Cerys Ross-Evans | |||
| Hugh Tripp | |||
| AmyPage | |||
| Anna Gifford | |||
| Catherine Bryant | |||
| Adrian Pearse | |||
| ~~===~~ | ~~===~~ | ~~===~~ | ~~===~~ |
Names and addresses of advisers (Optional information)
| Type of adviser | Name Address |
Name Address |
|---|---|---|
| N/A | ||
Name of chief executive or names of senior staff members (Optional information)
Section B Structure , governance and management Description of the charity’s trusts Constitution adopted 1[st] August 2016 Type of governing document CIO of 6 Trustees and 4 Appointed Trustees How the charity is constituted Trustees are elected/re-elected/appointed/re-appointed annually at the Trustee selection methods AGM.
Additional governance issues (Optional information)
You may choose to include EPVH is a member of the Community Council for Somerset which additional information, where provides helpful advice and support. relevant, about:
-
policies and procedures All Trustees give their time voluntarily and receive no remuneration or adopted for the induction and other benefits. training of trustees;
-
the charity’s organisational structure and any wider network with which the charity works;
-
relationship with any related parties;
-
trustees’ consideration of major risks and the system and procedures to manage them.
Objectives and activities
Section C
Summary of the objects of the The objects of the CIO are to establish and run a village hall and to charity set out in its promote for the benefit of the inhabitants of the Parish of East governing document Pennard the provision of facilities for recreation or other leisure time occupation and with the object of improving the conditions of life of the said inhabitants.
Summary of the main The external light on the corner of the Hall was renewed. activities undertaken for the
public benefit in relation to The repairs to the porch roof porch roof and repainting the
these objects (include within entrance door have been completed. this section the statutory declaration that trustees have The secondary glazing for the windows in the Hall and kitchen was started in November and with a break over Christmas would be had regard to the guidance completed in the new year. issued by the Charity Commission on public Repairs to the Chimney and pointing around the new external light benefit) were completed.
Additional details of Any surplus funds which are not likely to be needed for day to day
objectives and activities expenditure are placed in on Deposit to earn interest. (Optional information)
Section D Summary of the Main Achievements during the year
2024: 4 Trustee meetings were held. Hall Lettings: 12 lettings were achieved. Activities: Weekly Community Coffee Mornings were being planned for next year, starting in January. Audit: The Accounts from 2024 were audited, with no problems found. Fundraising: A Christmas coffee morning (and Raffle) was held. A talk on Farming in the 1930’s was held in February. A talk on Historic Moments Around East Pennard was held in November. Maintenance: Annual service Fire equipment and Smoke Alarms. A general tidy up of the external hall, (Leaves, overgrown branches etc.), was undertaken by local residents.
Section E Financial review We hold cash at the bank of £8,435 all of which is unrestricted funds. These funds are held to manage day-to-day expenditure and repairs. We hold approximately £32,630 in reserrfe on Deposit. Brief statement of the charity's policy on reserves Details of any funds materially in deficlt NIA Furtherfinancial review detalls (Optional informatlon) Donations, Lettings and Fund Raising avent8 have covered the cost of running the Hall. You may choose to Include additional infonnation, where relevant about: the charity's principal sources of funds (including any fundraising); how expenditure has supported the key objectives of the charity; inv.estment policy and objectives including any ethical investment policy adopted. We continue to rely on the local community and Council for their much- valued support. The Village Hall is grateful to the Friends of th8 School Room for transferring £6807.23 into the Village Hall Deposit Account. The Friend8 of the School Room Account is now closed The Accounts are presented for an annual Audit which is open to the public. Section F Other optional information Section G Declaration ave approve e trustees report a e trustees ec aret att ove. Slgned on behalf of the charlty's trustees Slgnature(s) Full name(s) Position (eg Secretary, Chalr, etc) Dat &4. OCT 2oz¥ TAR October 2025
East Pennard Village Hall Reg. No. 1168849
as at 11/1/25
Financial Statement for year to date 31/12/2024
| Total | |||||
|---|---|---|---|---|---|
| 2024 | 2023 | 2022 | 2021 | 2020 | |
| £ | £ | £ | £ | £ | |
| Receipts | |||||
| Interest | - | - | - | - | - |
| Hire of Hall | 450 | 300 | 285 | 150 | 187 |
| Hire Table/Chair | 4 | 21 | 10 | - | |
| Fund | |||||
| Raising | 715 | 1,154 | 465 | 728 | 80 |
| Donations | 574 | 2,025 | 8,336 | 1,507 | 516 |
| Transfer from Friends | 6,807 | 2,000 | |||
| Transfer from Deposit | 18,000 | ||||
| Glast. Fest. | 14,450 | ||||
| 26,546 | 5,483 | 23,557 | 2,395 | 783 | |
| Payments | |||||
| Transfer to Deposit A/c | 6,807 | 2,000 | 13,920 | - | - |
| Domain Name | 53 | - | 48 | - | |
| Planning Expenses | - | - | - | - | - |
| Insurance | 432 | 411 | 371 | 370 | 368 |
| Fireshield Maintenance | 50 | 103 | 50 | 73 | 45 |
| Repairs | 2,574 | 1,500 | 7,776 | ||
| Electricity | 887 | 200 | 261 | 740 | 325 |
| Charity party | 174 | ||||
| EICR Report | - | - | - | 354 | |
| Electric Maint | 823 | - | - | 978 | - |
| Secondary Glazing | 14,956 | ||||
| Sundries | 65 | 114 | 55 | - | |
| Community Council | 110 | 100 | 100 | 100 | 100 |
| Auditor for 2023 | 60 | 555 | |||
| Glastonbury Admin | 530 | ||||
| 26,764 | 5,210 | 23,008 | 2,718 | 838 | |
| Summary | |||||
| Bank current Account 1st Jan | 8,653 | 8,380 | 7,831 | 8,154 | 8,208 |
| Payments made | 26,764 | 5,210 | 23,008 | 2,718 | 838 |
| Receipts | 26,546 | 5,483 | 23,557 | 2,395 | 783 |
| Petty Cash 1st Jan | 11 | 11 | 11 | 11 | 11 |
| Petty Cash 31st Dec | 11 | 11 | 11 | 11 | 11 |
| Bank current Account 31st De | 8,435 | 8,653 | 8,380 | 7,831 | 8,153 |
| ASSETS & LIABILITIES | |||||
| Cash Funds | |||||
| Lloyds Current Account | 8,435 | 8,653 | 8,380 | 7,831 | 8,153 |
| Lloyds Deposit Account | 32,630 | 43,264 | 25,941 | 12,011 | 12,010 |
| Petty Cash | 11 | 11 | 11 | 11 | 11 |
| 41,076 | 51,928 | 34,332 | 19,853 | 20,174 | |
| Investment Assets | - | - | - | - | - |
| Liabilities | - | - | - | - | - |
20 August 2025
To: The Treasurer
East Pennard Village Hall and the Friends of the East Pennard Village Hall (also known as the School Room)
I write with reference to our meeting on 13 August 2025 in the Village Hall, during which, as requested, I undertook audit work, open to public inspection, on the accounting records of East Pennard Village Hall and the Friends of the East Pennard Village Hall for the calendar year 2024.
For each entity, transactions for the year were checked to individual vouchers, invoices and other supporting documentation as necessary, and traced through accounting ledger sheets, bank reconciliations, bank statements and cheque books.
As part of this process, a small number of specific queries were raised. Satisfactory clarifications and explanations for these queries were provided in each case.