## **Trustees' Annual Report for the period** 

**From** 

Period start date Period end date 01 01 2024 31 12 2024 **To** 

## Section A 

## Reference and administration details 

**Charity name** 

EAST PENNARD VILLAGE HALL 

**Other names charity is known by** 

**Other names charity is known by** EPVH **Registered charity number (if any)** 1168849 **Charity's principal address** East Pennard Village Hall, Old Church Room East Pennard Shepton Mallet **Postcode BA4 6TU** ~~——~~ 

## **Names of the charity trustees who manage the charity** 

|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**<br>**year**|**Name of person (or body) entitled**<br>**to appoint trustee(if any)**|
|---|---|---|---|
|HarryGifford||||
|Lisa Britton||||
|Lisa Letchford||||
|Anthea Derby|Treasurer|||
|Cerys Ross-Evans||||
|Hugh Tripp||||
|AmyPage||||
|Anna Gifford||||
|Catherine Bryant||||
|Adrian Pearse||||
|||||
|||||
|||||
|||||
|||||
|||||
|||||
|||||
|||||
|~~===~~|~~===~~|~~===~~|~~===~~|





## **Names and addresses of advisers (Optional information)** 

|Type of adviser|**Name**<br>**Address**|**Name**<br>**Address**|
|---|---|---|
|N/A|||
||||
||||
||||



## **Name of chief executive or names of senior staff members (Optional information)** 

**Section B Structure** , **governance and management Description of the charity’s trusts** Constitution adopted 1[st] August 2016 Type of governing document CIO of 6 Trustees and 4 Appointed Trustees How the charity is constituted Trustees are elected/re-elected/appointed/re-appointed annually at the Trustee selection methods AGM. 

## **Additional governance issues (Optional information)** 

You **may choose** to include EPVH is a member of the Community Council for Somerset which additional information, where provides helpful advice and support. relevant, about: 

- policies and procedures All Trustees give their time voluntarily and receive no remuneration or adopted for the induction and other benefits. training of trustees; 

- the charity’s organisational structure and any wider network with which the charity works; 

- relationship with any related parties; 

- trustees’ consideration of major risks and the system and procedures to manage them. 



**Objectives and activities** 

## **Section C** 

**Summary of the objects of the** The objects of the CIO are to establish and run a village hall and to **charity set out in its** promote for the benefit of the inhabitants of the Parish of East **governing document** Pennard the provision of facilities for recreation or other leisure time occupation and with the object of improving the conditions of life of the said inhabitants. 

> **Summary of the main** The external light on the corner of the Hall was renewed. **activities undertaken for the** 

> **public benefit in relation to** The repairs to the porch roof porch roof and repainting the 

> **these objects (include within** entrance door have been completed. **this section the statutory declaration that trustees have** The secondary glazing for the windows in the Hall and kitchen was started in November and with a break over Christmas would be **had regard to the guidance** completed in the new year. **issued by the Charity Commission on public** Repairs to the Chimney and pointing around the new external light **benefit)** were completed. 

> **Additional details of** Any surplus funds which are not likely to be needed for day to day 

> **objectives and activities** expenditure are placed in on Deposit to earn interest. **(Optional information)** 

## **Section D Summary of the Main Achievements during the year** 

2024: 4 Trustee meetings were held. Hall Lettings: 12 lettings were achieved. Activities: Weekly Community Coffee Mornings were being planned for next year, starting in January. Audit: The Accounts from 2024 were audited, with no problems found. Fundraising: A Christmas coffee morning (and Raffle) was held. A talk on Farming in the 1930’s  was held in February. A talk on Historic Moments Around East Pennard was held in November. Maintenance: Annual service Fire equipment and Smoke Alarms. A general tidy up of the external hall, (Leaves, overgrown branches etc.), was undertaken by local residents. 



Section E
Financial review
We hold cash at the bank of £8,435 all of which is unrestricted funds.
These funds are held to manage day-to-day expenditure and
repairs. We hold approximately £32,630 in reserrfe on Deposit.
Brief statement of the
charity's policy on reserves
Details of any funds materially
in deficlt
NIA
Furtherfinancial review detalls (Optional informatlon)
Donations, Lettings and Fund Raising avent8 have covered the
cost of running the Hall.
You may choose to Include
additional infonnation, where
relevant about:
the charity's principal
sources of funds (including
any fundraising);
how expenditure has
supported the key objectives
of the charity;
inv.estment policy and
objectives including any
ethical investment policy
adopted.
We continue to rely on the local community and Council for their
much- valued support.
The Village Hall is grateful to the Friends of th8 School Room for transferring
£6807.23 into the Village Hall Deposit Account. The Friend8 of the School
Room Account is now closed
The Accounts are presented for an annual Audit which is open to the
public.
Section F
Other optional information
Section G
Declaration
ave approve
e trustees report a
e trustees
ec
aret
att
ove.
Slgned on behalf of the charlty's trustees
Slgnature(s)
Full name(s)
Position (eg Secretary, Chalr,
etc)
Dat
&4. OCT 2oz¥
TAR
October 2025

## **East Pennard Village Hall** Reg. No. 1168849 

## as at 11/1/25 

Financial Statement for year to date 31/12/2024 

||**Total**|||||
|---|---|---|---|---|---|
||**2024**|2023|2022|2021|2020|
||£|£|£|£|£|
|**Receipts**||||||
|Interest|-|-|-|-|-|
|Hire of Hall|450|300|285|150|187|
|Hire Table/Chair||4|21|10|-|
|Fund||||||
|Raising|715|1,154|465|728|80|
|Donations|574|2,025|8,336|1,507|516|
|Transfer from Friends|6,807|2,000||||
|Transfer from Deposit|18,000|||||
|Glast. Fest.|||14,450|||
||26,546|5,483|23,557|2,395|783|
|**Payments**||||||
|Transfer to Deposit A/c|6,807|2,000|13,920|-|-|
|Domain Name||53|-|48|-|
|Planning Expenses|-|-|-|-|-|
|Insurance|432|411|371|370|368|
|Fireshield Maintenance|50|103|50|73|45|
|Repairs|2,574|1,500|7,776|||
|Electricity|887|200|261|740|325|
|Charity party||174||||
|EICR Report|-|-|-|354||
|Electric Maint|823|-|-|978|-|
|Secondary Glazing|14,956|||||
|Sundries|65|114||55|-|
|Community Council|110|100|100|100|100|
|Auditor for 2023|60|555||||
|Glastonbury Admin|||530|||
||26,764|5,210|23,008|2,718|838|
|**Summary**||||||
|Bank current Account 1st Jan|**8,653**|**8,380**|**7,831**|**8,154**|**8,208**|
|Payments made|26,764|5,210|23,008|2,718|838|
|Receipts|26,546|5,483|23,557|2,395|783|
|Petty Cash 1st Jan|11|11|11|11|11|
|Petty Cash 31st Dec|11|11|11|11|11|
|Bank current Account 31st De|**8,435**|**8,653**|**8,380**|**7,831**|**8,153**|
|**ASSETS & LIABILITIES**||||||
|**Cash Funds**||||||
|Lloyds Current Account|8,435|8,653|8,380|7,831|8,153|
|Lloyds Deposit Account|32,630|43,264|25,941|12,011|12,010|
|Petty Cash|11|11|11|11|11|
||**41,076**|**51,928**|**34,332**|**19,853**|**20,174**|
|**Investment Assets**|-|-|-|-|-|
|**Liabilities**|-|-|-|-|-|





## 20 August 2025 

## To: The Treasurer 

East Pennard Village Hall and the Friends of the East Pennard Village Hall (also known as the School Room) 

I write with reference to our meeting on 13 August 2025 in the Village Hall, during which, as requested, I undertook audit work, open to public inspection, on the accounting records of East Pennard Village Hall and the Friends of the East Pennard Village Hall for the calendar year 2024. 

For each entity, transactions for the year were checked to individual vouchers, invoices and other supporting documentation as necessary, and traced through accounting ledger sheets, bank reconciliations, bank statements and cheque books. 

As part of this process, a small number of specific queries were raised. Satisfactory clarifications and explanations for these queries were provided in each case. 

## (signed) 

## Martin Mogg