The Harvey Hext Trust- Annual Report
Introduction and summary
Welcome to the The Harvey Hext Trust annual report for 2020/2021.
It has once again been a year of immense challenge, change and growth for the charity which is reflected throughout this report and it gives me great pleasure and huge pride to be able to
share the impact and support that the work of The Harvey Hext Trust continues to carry out
for Bereaved families in Bristol and across the UK.
Why is this work needed:
Over 7000 Children and young people die in the UK each year. The support the families
receive varies dramatically from region to region. In some regions the families are offered
ongoing Support by bereavement services/hospices whilst in other regions the support is extremely limited.
Sibling support is often overlooked especially when finances are tight.
The Harvey Hext trust supplies siblings with bespoke wooden Memory boxes, designed by
the child using personal photographs/images. Every Memory box tells a story and celebrates
the life of a child and their relationship with their sibling. The Memory boxes give the child
somewhere to keep their siblings belongings, to take ownership of these items and to feel
that they can visit them whenever necessary without having to ask permission.
The Children have full control throughout the process of producing their memory box. They
choose the pictures that will be used, they choose a background colour and theme and
wording or dates. Nothing is produced without their full consent. We have found that the
children very much enjoy creating the memory boxes and knowing that they are being manufactured specifically to their request gives them a sense of pleasure and purpose. The Memory boxes are delivered to the family home once completed. The Memory bears enable the children to carry something special that belonged to their
brother or sister, bringing a comfort that they are holding something dear to them whilst still remembering their sibling.
We believe we are the only Charity in the UK to offer Bespoke Wooden Memory boxes of this quality.
We have built up some very close relationships with some of the hospitals bereavement
departments and also various hospices around the country, and they use the Memory boxes
as a part of their bereavement work with families both at the hospice and at home as part
of their ongoing support programs.
Our close relationship with hospitals and hospices across the country has gone from strength to strength.
Leeds Teaching hospital bereavement team
“The Memory boxes for siblings are such a fabulous idea and much needed in my
experience. I am a Play Specialist working within the children's cancer outreach team at Leeds General Infirmary, my role involves supporting children with cancer within their own
home, using play to help children who are struggling with procedures, understanding their
diagnosis and very importantly children who are palliative and have chosen not to use a
hospice but stay at home. I provide support to siblings both pre and post bereavement I
find your memory boxes a huge support”
Our Memory boxes continue to only be available through bereavement services and
charities and this has worked extremely well ensuring that families meet our criteria.
We have supplied families with Memory boxes and Memory bears via numerous reputable
charities both locally and nationally such as Jessie May, CLIC Sargent, CBUK, The Henry Allen trust, Hugs from Henry, The Grace Kelly Ladybird trust and Great Ormand Street hospital and Brake road safety charity to name but a few.
We have continued and trusted relationships with local and national hospitals and hospices and in particular we work closely with bereavement staff at Young lives V’s Cancer, Leeds General hospital and local hospices.
We work very hard to maintain these close relationships and continue to build new relationships.
With a grant from The Beehive foundation we have worked with Snook Digital to developed a back office ordering system so that families have a smoother ordering system and we may increase the amount of Memory box orders we are able to fulfil.
We continue to build awareness of our small charity through social media and word of
mouth. As far as we are aware there are currently no other charities that provide the same
bespoke Memory box services with Memory boxes of such high quality.
What have we achieved this period
It has once again been an extremely challenging year with fundraising due to the global pandemic.
We have found that our services are being used by different types of bereavement
professionals including helplines that are having to adapt their services around the new
rules and restrictions we are living with, although many restrictions have been lifted, some services have changed the way they work or closed completely. We have enabled bereavement workers to be able to support families with our services in the home as our Memory boxes are designed online.
This year we have supplied over 100 bereaved siblings with bespoke Memory boxes.
To date we have supplied over 500 Memory boxes and bears to bereaved families.
We are continually expanding our Memory box service to bereavement organisations up
and down the country and have this year become a registered charity in Scotland. We hope
to increase the number of Memory boxes we supply to bereaved siblings in 2022.
Financial Grants given in 2021
Whilst Memory boxes have become the main focus of the charity we have adapted our services to support bereaved families who have suffered financially due to COVID-19.
We have awarded 19 grants of £250 totalling £2000 to bereaved families who have been
affected by the pandemic. All grants were made via referrals from bereavement services.
We have continued to supply our bereavement booklets to settings across the uk. Three sets of fantastic bereavement booklets for children. The booklets are titled My Brother has
died, My Sister has died and My Friend has died. These booklets have been extremely well
received and are available via bereavement services up and down the country as well as via the charities directly.
School Bereavement packs
We supply bereavement packs to schools, each containing 7 child friendly books on bereavement.
Family days out
Whilst we have been unable to host our group family days again this year we have purchased an annual pass that families can use at Noahs Ark, Bristol Zoo or The Wild Place. The passes allows two adults and three children to spend a day at one of the location’s without having to think about the cost.
This has been very popular with families, enabling them to spend time outdoors with their children in a safe environment following the venues strict Covid-19 Guidelines. The
pass’s came at a cost of £725 and has been used 73 times, saving over £2000 on entrance fees.
We have enabled families to visit Noahs Ark - 40 family visits WildPlace -19 family visits Bristol Zoo- 14 family visits
Training
We continue to learn about situations we may not be familiar with however, where
possible, attended online webinars for support and will continue to do this in 2022.
We regularly hold training sessions for bereavement support works so that they are familiar with our online application system and also for them to be able to see a Memory box in “Real life” as they often do not see the finished version of the Memory boxes for the families they refer.
Employment
To ensure the future sustainability of the charity last year had permission from the charity commission to employ a member of staff for 15 hours a week.
Objectives
In the past 5 1/2 years The Harvey Hext Trust has offered support to siblings Nationwide by
providing Memory boxes- thus also giving professionals another tool to use when working
with bereaved siblings. This has been particularly important during the pandemic where services are restricted.
We aim to achieve the following outcomes for the families we work with:
-
Improving Children’s emotional development by supporting the whole family
-
Reduced social isolation and improved social and support networks
-
More awareness of Child bereavement and the support available
• Improve Care and services for families who have lost a child Impact and value of the service The Harvey Hext Trust delivers We have continued to see a significant increase in the number of services that refer families
to the charity.
We have continued to see an increase in demand for our services reflected in the number of families that we are working with.
Ambition and long term strategy
Our prime objective is to supply Memory boxes across the UK to Children who have lost a Sibling OR Parent.
The Family support groups show a constant need for ongoing support for bereaved families. To fund Counselling services for bereaved children when an immediate need has been identified. The Harvey Hext Trust is an incredible charity and has been extremely successful in delivering an understanding and compassionate service. This is possible due to the unfortunate circumstances that led to the creation of this Charity. The CEO has a full understanding of the trauma of losing a child and is therefore able to communicate on
a professional yet understanding level. Annual accounts Our annual account for the supporting period are attached. Sarah Hext CEO 15/12/2021
CHARITY COMMISSION FOR ENGLANO AND WALES Receipts and payments accounts CC16a For the period from To 0110312021 2810212022 Section A Receipts and payments Unrestri¢ted lund$ Restricted funds Endowrnent funds Total funds Last year lo the nearest to the nearest£ lo thè n$aro¥t E to th8 n•aro¥t£ to the nqargStE Al Rèceipts Oonalions & Fundraising Grant Bank InreSt Received 43,202 10.000 43,202 10,000 16,724 Sub total (Gross income for AR) 53,203 53,203 16,724 A2 Asset and instm*t sales, 1$oa tabla). Sub total Total receipts 53,203 53,203 16.724 A3 Payments Nlemory Boxes and Support Costs erchandise Roni Cotnpuler Expensas Eveni Costs Wages ProfessiopDal Fees Postsge. prinknng & slalionery Telephone GeD&ral Expenses Jusl Giving Charges Travel Costs 20.355 53 3,060 1,140 9,669 6,240 160 187 686 1,043 288 98 20,355 22.07T 200 2,235 805 4,715 4,160 600 432 434 756 216 3.080 1.140 9,669 6,240 160 187 686 1,043 288 98 Sub total 42,979 42,979 36,741 A4 Asset and investment purchas•s, Is80 tabl81 Sub total Total payments 42,979 42,979 36,741 Alet of receipt(payMentS} AS Transfers between funds A6 Cash funds last year end Cash funds this year end 10,223 10,223 20,017 24,242 34,465 24.242 34.465 44,259 24.242 CCXX R1 accounts ISSI 2211212022
Section B Statement of assets and liabilities at the end of the period Unrestricted funds to nfraresl £ Restri¢ted fvnds to nÈarest£ Endowment funds to nearest £ 81 Cash funds Bank accouni 3S.770 Total Cash funds 35,770 lagr99 bala8$% rewptsand paYntS aG¢ourtlsii Unrestrlcted funds Reslrlcted funds Endowment funds to nearo$1 £ to near86t £ to noarest£ B2 Other monetary assets Stock 505 Fund to whlch assèt balon Curr8Dt valu onal Fund lo which assat bèlon Currvnt valuo Cost loptlonall B4 Assets retained for the charity's own use Fuftd 10 which Amount du• Vh•n due B5 Liabilities Signed by one or trustees on behalf of all the Iruslees Signature Print Name Dat6 of roval S Hext M Bryant CCXX R2 account5 ISSI 2211212022
CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examlner's Report Report to the tru$tee$l members of i L, k-lo I rLK5 On accounts for the year ended IÈ 'loLI Charity no {if any) Set out on pages I v.I I report to the trustees on my examination of the accounts of the above charity I'the Trust") for the year ended Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 20111.the Acl"}. I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145{5llbl of the Act. I have completed my examination. I confirm that no material matters have come lo my attention (other than that disclosed below "l in connection with the examination which gives me cause to believe that in, any material respect". accounting records were not kept in accordance with section 130 of the Act or the accounts do not accord with the accounting records Independent examiner's statement I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order lo enable a proper understanding of the accounts lo be reached. Please d8let& the words in the brackets if they do not apply. Signed.. Date: Name.. ftLiSe Relevant professional qualification(s} or body lif anyl- Address: IER October 2018
Section B Disclosure Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts.. directions and guidance for examiners). Give here brlef details of any items that the examiner wishes to disclose. IER October 2018