## The Harvey Hext Trust-  Annual Report 

Introduction and summary 

Welcome to the The Harvey Hext Trust annual report for 2020/2021. 

It has once again been a year of immense challenge, change and growth for the charity which is reflected throughout this report and it gives me great pleasure and huge pride to be able to 

share the impact and support that the work of The Harvey Hext Trust continues to carry out 

for Bereaved families in Bristol and across the UK. 

Why is this work needed: 

Over 7000 Children and young people die in the UK each year. The support the families 

receive varies dramatically from region to region. In some regions the families are offered 

ongoing Support by bereavement services/hospices whilst in other regions the support is extremely limited. 

Sibling support is often overlooked especially when finances are tight. 

The Harvey Hext trust supplies siblings with bespoke wooden Memory boxes, designed by 

the child using personal photographs/images. Every Memory box tells a story and celebrates 

the life of a child and their relationship with their sibling. The Memory boxes give the child 

somewhere to keep their siblings belongings, to take ownership of these items and to feel 

that they can visit them whenever necessary without having to ask permission. 

The Children have full control throughout the process of producing their memory box. They 

choose the pictures that will be used, they choose a background colour and theme and 

wording or dates. Nothing is produced without their full consent. We have found that the 

children very much enjoy creating the memory boxes and knowing that they are being manufactured specifically to their request gives them a sense of pleasure and purpose. The Memory boxes are delivered to the family home once completed. The Memory bears enable the children to carry something special that belonged to their 




brother or sister, bringing a comfort that they are holding something dear to them whilst still remembering their sibling. 

We believe we are the only Charity in the UK to offer Bespoke Wooden Memory boxes of this quality. 

We have built up some very close relationships with some of the hospitals bereavement 

departments and also various hospices around the country, and they use the Memory boxes 

as a part of their bereavement work with families both at the hospice and at home as part 

of their ongoing support programs. 

Our close relationship with hospitals and hospices across the country has gone from strength to strength. 

## Leeds Teaching hospital bereavement team 

“The Memory boxes for siblings are such a fabulous idea and much needed in my 

experience. I am a Play Specialist working within the children's cancer outreach team at Leeds General Infirmary, my role involves supporting children with cancer within their own 

home, using play to help children who are struggling with procedures, understanding their 

diagnosis and very importantly children who are palliative and have chosen not to use a 

hospice but stay at home. I provide support to siblings both pre and post bereavement I 

find your memory boxes a huge support” 

Our Memory boxes continue to only be available through bereavement services and 

charities and this has worked extremely well ensuring that families meet our criteria. 

We have supplied families with Memory boxes and Memory bears via numerous reputable 



charities both locally and nationally such as Jessie May, CLIC Sargent, CBUK, The Henry Allen trust, Hugs from Henry, The Grace Kelly Ladybird trust and Great Ormand Street hospital and Brake road safety charity to name but a few. 

We have continued and trusted relationships with local and national hospitals and hospices and in particular we work closely with bereavement staff at Young lives V’s Cancer, Leeds General hospital and local hospices. 

We work very hard to maintain these close relationships and continue to build new relationships. 

With a grant from The Beehive foundation we have worked with Snook Digital to developed a back office ordering system so that families have a smoother ordering system and we may increase the amount of Memory box orders we are able to fulfil. 

We continue to build awareness of our small charity through social media and word of 

mouth. As far as we are aware there are currently no other charities that provide the same 

bespoke Memory box services with Memory boxes of such high quality. 

What have we achieved this period 

It has once again been an extremely challenging year with fundraising due to the global pandemic. 

We have found that our services are being used by different types of bereavement 

professionals including helplines that are having to adapt their services around the new 

rules and restrictions we are living with, although many restrictions have been lifted, some services have changed the way they work or closed completely. We have enabled bereavement workers to be able to support families with our services in the home as our Memory boxes are designed online. 

This year we have supplied over 100 bereaved siblings with bespoke Memory boxes. 

To date we have supplied over 500 Memory boxes and bears to bereaved families. 

We are continually expanding our Memory box service to bereavement organisations up 

and down the country and have this year become a registered charity in Scotland. We hope 

to increase the number of Memory boxes we supply to bereaved siblings in 2022. 




Financial Grants given in 2021 

Whilst Memory boxes have become the main focus of the charity we have adapted our services to support bereaved families who have suffered financially due to COVID-19. 

We have awarded 19 grants of £250 totalling £2000 to bereaved families who have been 

affected by the pandemic. All grants were made via referrals from bereavement services. 

We have continued to supply our bereavement booklets to settings across the uk. Three sets of fantastic bereavement booklets for children. The booklets are titled My Brother has 

died, My Sister has died and My Friend has died. These booklets have been extremely well 

received and are available via bereavement services up and down the country as well as via the charities directly. 

## School Bereavement packs 

We supply bereavement packs to schools, each containing 7 child friendly books on bereavement. 

## Family days out 

Whilst we have been unable to host our group family days again this year we have purchased an annual pass that families can use at Noahs Ark, Bristol Zoo or The Wild Place. The passes allows two adults and three children to spend a day at one of the location’s without having to think about the cost. 

This has been very popular with families, enabling them to spend time outdoors with their children in a safe environment following the venues strict Covid-19 Guidelines. The 

pass’s came at a cost of £725 and has been used 73 times, saving over £2000 on entrance fees. 

We have enabled families to visit Noahs Ark - 40 family visits WildPlace -19 family visits Bristol Zoo- 14 family visits 

## Training 

We continue to learn about situations we may not be familiar with however, where 

possible, attended online webinars for support and will continue to do this in 2022. 




We regularly hold training sessions for bereavement support works so that they are familiar with our online application system and also for them to be able to see a Memory box in “Real life” as they often do not see the finished version of the Memory boxes for the families they refer. 

Employment 

To ensure the future sustainability of the charity last year had permission from the charity commission to employ a member of staff for 15 hours a week. 

Objectives 

In the past 5 1/2 years The Harvey Hext Trust has offered support to siblings Nationwide by 

providing Memory boxes- thus also giving professionals another tool to use when working 

with bereaved siblings. This has been particularly important during the pandemic where services are restricted. 

We aim to achieve the following outcomes for the families we work with: 

- Improving Children’s emotional development by supporting the whole family 

- Reduced social isolation and improved social and support networks 

- More awareness of Child bereavement and the support available 

• Improve Care and services for families who have lost a child Impact and value of the service The Harvey Hext Trust delivers We have continued to see a significant increase in the number of services that refer families 

to the charity. 

We have continued to see an increase in demand for our services reflected in the number of families that we are working with. 

Ambition and long term strategy 



Our prime objective is to supply Memory boxes across the UK to Children who have lost a Sibling OR Parent. 

The Family support groups show a constant need for ongoing support for bereaved families. To fund Counselling services for bereaved children when an immediate need has been identified. The Harvey Hext Trust is an incredible charity and has been extremely successful in delivering an understanding and compassionate service. This is possible due to the unfortunate circumstances that led to the creation of this Charity. The CEO has a full understanding of the trauma of losing a child and is therefore able to communicate on 

a professional yet understanding level. Annual accounts Our annual account for the supporting period are attached. Sarah Hext CEO 15/12/2021 



CHARITY COMMISSION
FOR ENGLANO AND WALES
Receipts and payments accounts
CC16a
For the period
from
To
0110312021
2810212022
Section A Receipts and payments
Unrestri¢ted
lund$
Restricted
funds
Endowrnent
funds
Total funds
Last year
lo the nearest
to the nearest£
lo thè n$aro¥t E
to th8 n•aro¥t£
to the nqargStE
Al Rèceipts
Oonalions & Fundraising
Grant
Bank In￿reSt Received
43,202
10.000
43,202
10,000
16,724
Sub total (Gross income for
AR)
53,203
53,203
16,724
A2 Asset and in￿stm*￿t sales,
1$oa tabla).
Sub total
Total receipts
53,203
53,203
16.724
A3 Payments
Nlemory Boxes and Support Costs
erchandise
Roni
Cotnpuler Expensas
Eveni Costs
Wages
ProfessiopDal Fees
Postsge. prinknng & slalionery
Telephone
GeD&ral Expenses
Jusl Giving Charges
Travel Costs
20.355
53
3,060
1,140
9,669
6,240
160
187
686
1,043
288
98
20,355
22.07T
200
2,235
805
4,715
4,160
600
432
434
756
216
3.080
1.140
9,669
6,240
160
187
686
1,043
288
98
Sub total
42,979
42,979
36,741
A4 Asset and investment
purchas•s, Is80 tabl81
Sub total
Total payments
42,979
42,979
36,741
Alet of receipt￿(payMentS}
AS Transfers between funds
A6 Cash funds last year end
Cash funds this year end
10,223
10,223
20,017
24,242
34,465
24.242
34.465
44,259
24.242
CCXX R1 accounts ISSI
2211212022

Section B Statement of assets and liabilities at the end of the period
Unrestricted
funds
to nfraresl £
Restri¢ted
fvnds
to nÈarest£
Endowment
funds
to nearest £
81 Cash funds
Bank accouni
3S.770
Total Cash funds
35,770
lagr99 bala￿8$%￿￿ rewptsand paY￿ntS
aG¢ourtlsii
Unrestrlcted
funds
Reslrlcted
funds
Endowment
funds
to nearo$1 £
to near86t £
to noarest£
B2 Other monetary assets
Stock
505
Fund to whlch
assèt balon
Curr8Dt valu
onal
Fund lo which
assat bèlon
Currvnt valuo
Cost loptlonall
B4 Assets retained for the
charity's own use
Fuftd 10 which
Amount du•
Vh•n due
B5 Liabilities
Signed by one or trustees on
behalf of all the Iruslees
Signature
Print Name
Dat6 of
roval
S Hext
M Bryant
CCXX R2 account5 ISSI
2211212022

CHARITY COMMISSION
FOR ENGLAND AND WALES
Independent examiner's
report on the accounts
Section A
Independent Examlner's Report
Report to the tru$tee$l
members of
i L,
k-lo
I rLK5
On accounts for the year
ended
IÈ
'loLI
Charity no
{if any)
Set out on pages
I v.I
I report to the trustees on my examination of the accounts of the above
charity I'the Trust") for the year ended
Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation
basis of report of the accounts in accordance with the requirements of the Charities Act
20111.the Acl"}.
I report in respect of my examination of the Trust's accounts carried out
under section 145 of the 2011 Act and in carrying out my examination, I
have followed the applicable Directions given by the Charity Commission
under section 145{5llbl of the Act.
I have completed my examination. I confirm that no material matters have
come lo my attention (other than that disclosed below "l in connection with
the examination which gives me cause to believe that in, any material
respect".
accounting records were not kept in accordance with section 130 of
the Act or
the accounts do not accord with the accounting records
Independent
examiner's statement
I have no concerns and have come across no other matters in connection
with the examination to which attention should be drawn in order lo enable a
proper understanding of the accounts lo be reached.
Please d8let& the words in the brackets if they do not apply.
Signed..
Date:
Name..
ftLiSe
Relevant professional
qualification(s} or body
lif anyl-
Address:
IER
October 2018

Section B
Disclosure
Only complete if the examiner needs to highlight matters of concern (see CC32,
Independent examination of charity accounts.. directions and guidance for
examiners).
Give here brlef details of
any items that the
examiner wishes to
disclose.
IER
October 2018