White Hill Centre Chesham & District Community Association Charitable Incorporated Organisation No. 1168816 Annual Report for the year ended 31st March 2024 White Hill Centre White Hill, Chesham Buckinghamshire HP5 IAG
Annual Report for the perlod from I" Aprll 2021 to 31st March 2024 Names of the Charlty Trustees and Management Commlttee who manage the charlty: Alison Shepherd Patrlcla Cherrill Kelth Farlie John Hatton Nlgel Brand Yvonne Plester John Graham Chair of Trustees. Hon. Secretsry and Personnel Officer Trustee Trustee and Licensee Trustee and Treasurer Chalr of the Management Commlttee Management Committee Member Management Committee Member Strurture, Governance. and Management of the Assoclatlon How the Charlty Is constituted.. The charity Is a Charltable Incorporated Organlsation registered wlth the Charity Commlsslon and has a constltutlon approved by the Charity Commisslon. How the Ass(KiOtion is governed.. The Assoclatlon Is governed by a Board of Trustees and a Management Committee. Trustee Selectlon methods.. The Persons forming the Management Committee may be representatives of Individual groups or ordinary members. The Trustees have, so far, not considered It necessary to hold separate meetings wlth all matters covered by the regular Management Committee meetSn8s. Trustees are elected to the Board of Trustees at the annual general meetln8 each year from the Membershlp. At every annual general meetin8 one-thlrd of the Trustees shall retire from offSce but are ellglble for reappolntment. Objectlves and Actlvitles Summary of the Charlty Objects set out In the Governing Document.. To beneflt the residents of Chesham by assoclatlng together to advance education and provide facilities for recreatlon and leisure tlme activities. To establlsh, maintsin and manage a communlty centre. Summary of the main activities in relation to these objectives.. The A550clation owns the Freehold of the White Hill Centre. Chesham. (the Centre) which It manages as a major resource for the community and the members. Activities are arranged for members; in addition, the Centre accommodates a variety of Groups which provide cultural and Tecreational facilÉties for the communlty. Parts of the building are let on short leases to other organisations.
Due to the size and age of the Centre a major part of the work of the Association Is directed towards maintalning and improving the facilities available within the building. Our objective Is to provlde accommodation which the members and the wider community will find attractive and wlll wish to use as much a5 possible. Achlevement and challenges faclng the Charlty: Achievements: We have now completed painting the entlre bullding, refurblshed and replaced all floorlng, Curtains and blinds. All kitchens have been refurbished whlch has resulted In Increased use including some cooklng courses. We have resurfaced the car park which ha5 made the entrance more appeallng and the surface safer in cold weather. We received a grant to Insulate the roof spaces and we have also installed sensor118ht swltches in the tollet blocks. Hopefully these measures and others will reduce our carbon footprlnt and energy bllls. We have renovated the bar and lounge room to create a more spacious and flexlble space. Challenges: Appointing new Trustses wlth the varlety of skllls needed to run a Community Centre of this 51ze. Relnvigorating the commlttees wlth people possess0 experience and skills to deal fundlng appllcations, human resources. bulldlng malntenance, and community work. Flnanclal Revlew The Trustees are required to set a recommended level of reserves (In the form of current assets) to cover immedlate and complete closure of the Centre for whatever reason. The Trustees decided this figure should be agreed at three months expendlture whlch was set at £25,000. Currently our reserves are well above this level.
Registered number 1168816 Chesham & District Community Association Accounts 31 March 2024
reasurer's Overall Summary Formal audited accounts are not required for the Association due to the comparative size of our flnance5. Ho¥vever, a5 in previou5 years we have enlisted the a5515tance of SRL Accounting Servlces Ltd of Chesham to a55iSt in preparing these accounts. The completed accounts have been inspected by our'over5eerf- Stephen L'Estrange- whose forinal Statement appears at the end of the accounts. During the year we recelved a charitable donation of £185,000 to upgrade Ouf facilitles. Includlng e55entlal malntenance which of nece551ty ivould othenvise have been spread over some years. Much of thls work ha5 noN'I been completed or nearing completion. Howevèr, a 5peclfic prolect scheduled for August 2024 15 to reniove the asbestos tiles in the doivnstairs kltchen, replacing the roof. and iniproving its insulatlon properties. A contract for this work ha5 been agreed at £33,732. Althougtrrtotal incorne for the year has exceeded expendlture by £125,629. this is after recelpt of the £185,000 referred to above, and over £74.000 Spent on repairs. It Is important to understand the funds recelved are not to be used to subsidise current day to day expendlture. Over the past three years we have spent £195,1JX) upgrading and redecorating the bullding and resurfaced the car park. We belleve this has significantly improved the amblance of our facllitles. In my report last year, l explalned we had been lent £25,000 by the Heart of Bucks Charity. tolvards the cost of resurfacing the car park. It was Intended the loan would be repald over flve years. However, followlng receipt of the large donation we have repald thi5 loan, Saving future finance cost5. l am very pleased to say our flnanclal posltion is now stronE. Thls Is In no small part due to the generous donation recelved for whicli I must express sliieere thanks. John Hatton Treaslirer.
Income & Expendlture Account Chesham & District Community Association For the year ended 31 March 2024 Account 2024 2023 Turnover Actlvltles Income Badminton Bow15 IPioneerl Bowls IFridavl Table Tennis Total Actlvltles Income Room Hlre & Rents Rents Room Hlre £1.966.60 £616.20 £630.00 £5 078.50 £8.291.30 £3,406.40 £613.50 £844.50 £9.93 £24,659.40 74 £24.729.00 £6 546. E93,275.33 £99.167.79 £99.167.79 £93,275.33 Total Room Hlre & Rents Membershlp. Donatlons. Fund RalsknA Membership Fees Donations Recelved Tax recovered - Membership & l)onation5 Donations- Car Park Appeal Tax recovered- Speclal Appeals FundraislnR Actlvltbes LeRacv 0Sstrlbulion from Chafltable Trust Grants. etc Bank Interest Recelved Total Membershlp. DonatS0Tr5. Fund RalslnA £1.454. £508.40 £320.65 £623.86 £1.458.00 £1.097.70 £398.18 £2.677.03 £357.SS £989.00 £soo.00 £621.CQ £185.(.00 EIO,8(X).00 £14,953.52 Total Turnover £310.793.92 £125,707.83 Page 3
Admlnlstratlve Costs Salarles & Accountancv Costs Salarv Employer Pension Contributior¢s Office WaRes- Self Employed Staff AccountinR System Accountants Fees Total Salarfes & Accountancv Costs Utllltles Costs Electricity Gas Insurance Security Svstem Maintenance Telephone Costs Water Supplv Waste Water ISeweraRel Waste (Bins) Tota5 Utllltles Costs RepaSrs & Malntenance Repairs. Renewals and Maintenance CleaninR Materials Total Repalrs & Malntenance General Expendlture General Office Costs Website/computers/lT Photocopier Rental PhotocopylnR Income E53.703.00 £571.32 £968.00 £489.60 £900.00 £51,577.71 £574.90 £460.80 E864.00 £11.914.72 £12.896.43 £9.249.41 £1.364.46 E2.824.45 £1.796.90 £1.246.23 58.79 £7.348.08 £11.172.09 £8,436.76 £866.87 £1.756.83 £1.477.11 £1.241.70 £3 076.15 £74,043.80 £37.418.52 £1817.01 £572.62 £1.162.20 £751.18 £ioi.(xJ E432. 6.25.91 £1.728.00 -£110. £406.09 £106.16 Prlnt Supplle5 PRSIPPL & MPL Llcences PRSIPPL Recoveries £1.617.95 £123.31 £1.232.53 1 134.00 £2.032.02 72. £98.53 £2 Premlses/Personal Llcenses Total General Expendlture Flnènce Costs Heart of Bucks Loan fees Bank Fees Streamline Card Machlne CharRes Total Flnance Costs Depreclatlon & Amortlsatlon of Assets Oepreciatlon Car Park Resurfacin Amortisation Total Depreclatlon & Amortlsatlon of Assets £1,060.02 £20 £i.¢XQ.IYJ £110.09 £135.87 £713.13 El.094.60 52.4 £1.459.46 Total Admlnlstratlve Costs r Income & Ex endlture Bar Sa es Bar Purchases Total Bar Income & Expendlture ,914.56 £9,238.70 -£7 22(1..4 £1.261.75 £2,CQ9.311 Surplus (Deflcltl of Income Over Expendlture £125,629.07 6.533.31 Surplu5 of Income over EXpendvre £125.629.07 -£6,533.31 Page 4
Balance Sheet Chesham & Dlstrlct Community Associatlon As at 31 March 2024 Account 31 Mar 2024 31 Mar 2023 Tan1b e Assets BulldlnRs Furniture, FlttinRs. & Eauipment DeDreciation F&F £21.223.52 £21.223.52 £25.272.68 £25.272.68 £3,283.79& £4,378.39 Car Park Resurfacin8 Car Park Resurfacing Amortlsatlon Fund £48,560.40 -£1952.40 £46.608.) Total Flxed Assets Cas at an an an Barclays Bank Current Account Streamline Card Machine Pavments Due VirRin Monev Charitv Deposit Account CCLAICOIF - C03042335 - General Reserve Bar Float Office Float Total Cash at bank and In hand Invoices receivable Bar Stock Total Current Assets £764.51 £156.78 £6.915.74 £8.00 £25,506.11 £207.87 £137.50 £106.640.00 £50.00 £107.611.29 £4,227.07 £32.793.82 £237.60 Invoices Dava Rent Deoosits Chesham Art 5ocletv- Club Funds Chesham Folk Club- Club Funds Totsi Credltors: amounts falllnR due wlthln one vear £1,655.69 £2,480.00 £2,661.67 £2.480.00 £36.80 £2 401.51 £1807.43 Net Assets £177 158.36 £51529.29 Genera Fun Brou Current Year Earnlngs Total Funds t Forwar 51,529.29 £125.629.07 £177,158.36 £58,062.60 -£6,533.31 £51,529.29 Page 5