White Hill
Centre
Chesham & District Community Association
Charitable Incorporated Organisation No. 1168816
Annual Report
for the year ended 31st March 2024
White Hill Centre
White Hill, Chesham
Buckinghamshire HP5 IAG

Annual Report
for the perlod from
I" Aprll 2021 to 31st March 2024
Names of the Charlty Trustees and Management Commlttee who manage the charlty:
Alison Shepherd
Patrlcla Cherrill
Kelth Farlie
John Hatton
Nlgel Brand
Yvonne Plester
John Graham
Chair of Trustees. Hon. Secretsry and Personnel Officer
Trustee
Trustee and Licensee
Trustee and Treasurer
Chalr of the Management Commlttee
Management Committee Member
Management Committee Member
Strurture, Governance. and Management of the Assoclatlon
How the Charlty Is constituted..
The charity Is a Charltable Incorporated Organlsation registered wlth
the Charity Commlsslon and has a constltutlon approved by the Charity Commisslon.
How the Ass(KiOtion is governed.. The Assoclatlon Is governed by a Board of Trustees and a Management
Committee.
Trustee Selectlon methods..
The Persons forming the Management Committee may be representatives of Individual groups or
ordinary members.
The Trustees have, so far, not considered It necessary to hold separate meetings wlth all matters
covered by the regular Management Committee meetSn8s.
Trustees are elected to the Board of Trustees at the annual general meetln8 each year from the
Membershlp. At every annual general meetin8 one-thlrd of the Trustees shall retire from offSce but
are ellglble for reappolntment.
Objectlves and Actlvitles
Summary of the Charlty Objects set out In the Governing Document..
To beneflt the residents of Chesham by assoclatlng together to advance education and provide facilities for
recreatlon and leisure tlme activities. To establlsh, maintsin and manage a communlty centre.
Summary of the main activities in relation to these objectives..
The A550clation owns the Freehold of the White Hill Centre. Chesham. (the Centre) which It manages as a
major resource for the community and the members. Activities are arranged for members; in addition, the
Centre accommodates a variety of Groups which provide cultural and Tecreational facilÉties for the
communlty. Parts of the building are let on short leases to other organisations.

Due to the size and age of the Centre a major part of the work of the Association Is directed towards
maintalning and improving the facilities available within the building. Our objective Is to provlde
accommodation which the members and the wider community will find attractive and wlll wish to use as
much a5 possible.
Achlevement and challenges faclng the Charlty:
Achievements:
We have now completed painting the entlre bullding, refurblshed and replaced all floorlng, Curtains
and blinds.
All kitchens have been refurbished whlch has resulted In Increased use including some cooklng
courses.
We have resurfaced the car park which ha5 made the entrance more appeallng and the surface safer
in cold weather.
We received a grant to Insulate the roof spaces and we have also installed sensor118ht swltches in
the tollet blocks. Hopefully these measures and others will reduce our carbon footprlnt and energy
bllls.
We have renovated the bar and lounge room to create a more spacious and flexlble space.
Challenges:
Appointing new Trustses wlth the varlety of skllls needed to run a Community Centre of this 51ze.
Relnvigorating the commlttees wlth people possess0￿ experience and skills to deal fundlng
appllcations, human resources. bulldlng malntenance, and community work.
Flnanclal Revlew
The Trustees are required to set a recommended level of reserves (In the form of current assets) to cover
immedlate and complete closure of the Centre for whatever reason. The Trustees decided this figure should
be agreed at three months expendlture whlch was set at £25,000. Currently our reserves are well above this
level.

Registered number 1168816
Chesham & District Community Association
Accounts
31 March 2024

reasurer's Overall Summary
Formal audited accounts are not required for the Association due to the comparative size of our
flnance5. Ho¥vever, a5 in previou5 years we have enlisted the a5515tance of SRL Accounting Servlces
Ltd of Chesham to a55iSt in preparing these accounts.
The completed accounts have been inspected by our'over5eerf- Stephen L'Estrange- whose forinal
Statement appears at the end of the accounts.
During the year we recelved a charitable donation of £185,000 to upgrade Ouf facilitles. Includlng
e55entlal malntenance which of nece551ty ivould othenvise have been spread over some years.
Much of thls work ha5 noN'I been completed or nearing completion. Howevèr, a 5peclfic prolect
scheduled for August 2024 15 to reniove the asbestos tiles in the doivnstairs kltchen, replacing the
roof. and iniproving its insulatlon properties. A contract for this work ha5 been agreed at £33,732.
Althougtrrtotal incorne for the year has exceeded expendlture by £125,629. this is after recelpt of the
£185,000 referred to above, and over £74.000 Spent on repairs. It Is important to understand the
funds recelved are not to be used to subsidise current day to day expendlture.
Over the past three years we have spent £195,1JX) upgrading and redecorating the bullding and
resurfaced the car park. We belleve this has significantly improved the amblance of our facllitles.
In my report last year, l explalned we had been lent £25,000 by the Heart of Bucks Charity. tolvards
the cost of resurfacing the car park. It was Intended the loan would be repald over flve years.
However, followlng receipt of the large donation we have repald thi5 loan, Saving future finance
cost5.
l am very pleased to say our flnanclal posltion is now stronE. Thls Is In no small part due to the
generous donation recelved for whicli I must express sliieere thanks.
John Hatton
Treaslirer.

Income & Expendlture Account
Chesham & District Community Association
For the year ended 31 March 2024
Account
2024
2023
Turnover
Actlvltles Income
Badminton
Bow15 IPioneerl
Bowls IFridavl
Table Tennis
Total Actlvltles Income
Room Hlre & Rents
Rents
Room Hlre
£1.966.60
£616.20
£630.00
£5 078.50
£8.291.30
£3,406.40
£613.50
£844.50
£9.93
£24,659.40
74
£24.729.00
£6
546.
E93,275.33
£99.167.79
£99.167.79
£93,275.33
Total Room Hlre & Rents
Membershlp. Donatlons. Fund RalsknA
Membership Fees
Donations Recelved
Tax recovered - Membership & l)onation5
Donations- Car Park Appeal
Tax recovered- Speclal Appeals
FundraislnR Actlvltbes
LeRacv
0Sstrlbulion from Chafltable Trust
Grants. etc
Bank Interest Recelved
Total Membershlp. DonatS0Tr5. Fund RalslnA
£1.454.
£508.40
£320.65
£623.86
£1.458.00
£1.097.70
£398.18
£2.677.03
£357.SS
£989.00
£soo.00
£621.CQ
£185.(￿.00
EIO,8(X).00
£14,953.52
Total Turnover
£310.793.92
£125,707.83
Page 3

Admlnlstratlve Costs
Salarles & Accountancv Costs
Salarv
Employer Pension Contributior¢s
Office WaRes- Self Employed Staff
AccountinR System
Accountants Fees
Total Salarfes & Accountancv Costs
Utllltles Costs
Electricity
Gas
Insurance
Security Svstem Maintenance
Telephone Costs
Water Supplv
Waste Water ISeweraRel
Waste (Bins)
Tota5 Utllltles Costs
RepaSrs & Malntenance
Repairs. Renewals and Maintenance
CleaninR Materials
Total Repalrs & Malntenance
General Expendlture
General Office Costs
Website/computers/lT
Photocopier Rental
PhotocopylnR Income
E53.703.00
£571.32
£968.00
£489.60
£900.00
£51,577.71
£574.90
£460.80
E864.00
£11.914.72
£12.896.43
£9.249.41
£1.364.46
E2.824.45
£1.796.90
£1.246.23
58.79
£7.348.08
£11.172.09
£8,436.76
£866.87
£1.756.83
£1.477.11
£1.241.70
£3 076.15
£74,043.80
£37.418.52
£1817.01
£572.62
£1.162.20
£751.18
£ioi.(xJ
E432.
6.25.91
£1.728.00
-£110.
£406.09
£106.16
Prlnt Supplle5
PRSIPPL & MPL Llcences
PRSIPPL Recoveries
£1.617.95
£123.31
£1.232.53
1 134.00
£2.032.02
72.
£98.53
£2
Premlses/Personal Llcenses
Total General Expendlture
Flnènce Costs
Heart of Bucks Loan fees
Bank Fees
Streamline Card Machlne CharRes
Total Flnance Costs
Depreclatlon & Amortlsatlon of Assets
Oepreciatlon
Car Park Resurfacin￿ Amortisation
Total Depreclatlon & Amortlsatlon of Assets
£1,060.02
£20
£i.¢XQ.IYJ
£110.09
£135.87
£713.13
El.094.60
52.4
£1.459.46
Total Admlnlstratlve Costs
r Income & Ex endlture
Bar Sa
es
Bar Purchases
Total Bar Income & Expendlture
,914.56
£9,238.70
-£7 22(1..4
£1.261.75
£2,CQ9.311
Surplus (Deflcltl of Income Over Expendlture
£125,629.07
6.533.31
Surplu5 of Income over EXpend￿vre
£125.629.07
-£6,533.31
Page 4

Balance Sheet
Chesham & Dlstrlct Community Associatlon
As at 31 March 2024
Account
31 Mar 2024
31 Mar 2023
Tan￿1b
e Assets
BulldlnRs
Furniture, FlttinRs. & Eauipment
DeDreciation F&F
£21.223.52
£21.223.52
£25.272.68
£25.272.68
£3,283.79￿￿&
£4,378.39
Car Park Resurfacin8
Car Park Resurfacing Amortlsatlon Fund
£48,560.40
-£1952.40
£46.608.￿)
Total Flxed Assets
Cas
at
an
an
an
Barclays Bank Current Account
Streamline Card Machine Pavments Due
VirRin Monev Charitv Deposit Account
CCLAICOIF - C03042335 - General Reserve
Bar Float
Office Float
Total Cash at bank and In hand
Invoices receivable
Bar Stock
Total Current Assets
£764.51
£156.78
£6.915.74
£8.00
£25,506.11
£207.87
£137.50
£106.640.00
£50.00
£107.611.29
£4,227.07
£32.793.82
£237.60
Invoices Dava
Rent Deoosits
Chesham Art 5ocletv- Club Funds
Chesham Folk Club- Club Funds
Totsi Credltors: amounts falllnR due wlthln one vear
£1,655.69
£2,480.00
£2,661.67
£2.480.00
£36.80
£2 401.51
£1807.43
Net Assets
£177 158.36
£51529.29
Genera
Fun
Brou
Current Year Earnlngs
Total Funds
t Forwar
51,529.29
£125.629.07
£177,158.36
£58,062.60
-£6,533.31
£51,529.29
Page 5