2022-03-31-accounts

Trustees’ Annual Report for the period

From 1 April 2021 To 31 March 2022 Charity name: Dorchester Youth & Community Centre

Charity registration number: 1168701

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	Our objective is to provide encouragement and motivation for young people resident in Dorchester and its surrounding areas. We will do this through the provision of recreational and leisure time activities designed to enrich their life experience, develop their skills, capacities and capabilities, to enable them to develop as mature and responsible individuals.
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	We run youth clubs on 5 nights per week and for a SEND group on alternative Saturdays. We seek to obtain funding to expand our range of youth services.
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	The Trustees have read the guidance notes on Public Benefit and are satisfied that we take full account of the guidance.

Additional information (optional) You may choose to include further statements where relevant about:

	SORP reference
Policy on grant making	Para 1.38	Not applicable
Policy on social investment including program related investment	Para 1.38	Not applicable
Contribution made by volunteers	Para 1.38	We encourage volunteer participation both as a means to develop young people (Senior member helpers) and as an opportunity of additional help in ensuring the smooth running of the club. (Adult volunteers)

Other

Achievements and Performance

	SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	The club provides a secure place for the young people to meet, and join in social activities. This encourages participation and social mixing. During the year we continued to increase the attendance, supporting more young people. The club provides support for NEET young people. We help them find the best way to plan their future, be that further education or training, or applying for jobs. The club also provides outreach support in Dorchester and Poundbury. This ensures that we are supporting the general youth population of the town. Feedback from external bodies suggests that this has helped to reduce antisocial behaviour in the town. The club supports a local traveller camp to assist young people’s integration into the school system. Our team have successfully won the support of both the parents and the young people This work has been complimented by Dorset Council and

Additional information (optional) You may choose to include further statements where relevant about:

Achievements against objectives set	Para 1.41	Throughout the COVID restrictions, the club operated in digital mediums to support our young people. This allowed us to continue to provide support to young people through those difficult times. The club re-opened fully in September 2021
Performance of fundraising activities against objectives set	Para 1.41	We have received sufficient Fundraising support in the year, which has allowed us to successfully operate the club, make provision for future expansion and build a fund to meet any unexpected costs in subsequent years. Continuing support from Dorchester Town Council is the mainstay of this funding.

Investment performance against objectives	Para 1.41	As will be seen in the financial report below, we set aside funds each year to meet future large expenditure. This money is held in safe interest bearing accounts following the advice of our treasurer.
Other

Financial Review

Review of the charity’s financial position at the end of the period	Para 1.21	The Charity has achieved a surplus in its activities this year and is holding a strong level of Reserves to cover future emergencies. Sufficient funds are held both in the Bank Account and Reserves to sustain the Charity for a period of up to 3 years assuming the same level of support is received from Dorchester Town Council and our other regular sources of income/grants. The Grants Team have been very successful in obtaining grants to support our ongoing activities. It is important that the Trustees continue look to new sources of funding to ensure that DYCC is safe as a going concern for the future and in the meantime, costs need to be contained as far as possible.
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	The charity continues to set aside £5000 per annum to build a reserve fund to meet future building maintenance costs. It is anticipated that these reserves may need to be drawn on in the new financialyear
Amount of reserves held	Para 1.22	£52,000
Reasons for holding zero reserves	Para 1.22	Not applicable
Details of fund materially in deficit	Para 1.24	None
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23	There are no concerns about the charity as a going concern.

Additional information (optional) You may choose to include further statements where relevant about:

The charity’s principal sources of funds (including any fundraising)	Para 1.47	Dorchester Town Council provides the sum of £20,000 per annum to assist in covering the core running costs of the centre. We also raise funds through renting the facilities to other organisations and actively pursue grants to enable the charity to continue to provide youth services to the town of Dorchester and its surroundingvillages.
Investment policy and objectives including any social investment policy adopted	Para 1.46	Reserves will be held by the trust on deposit obtaining the best interest rate available at the time the deposit is made. The term of any fixed deposit or the notice period will be agreed by the Trustees on a case by case basis. The Financial Institution will be researched to ensure, as far as it is possible to do so, that it carries out its business in an ethical manner. Investments other than deposit accounts are not to be held.

A description of the principal risks facing the charity	Para 1.46	There are two key risks that the Charity faces: • The first and the biggest risk is the future of the Charity if the funding from Dorchester Town Council were to stop. This would result in the need find significant funding from elsewhere and to look closely at the level of services that could be offered. • The second risk is the potential cost of redundancies. If services need to be reduced and staff made redundant, it is important that the Trustees understand the full implication of any costs in this respect.
Other

Structure, Governance and Management

Description of charity’s trusts:
Type of governing document (trust deed, royal charter)	Para 1.25	Constitution
How is the charity constituted? (e.g unincorporated association, CIO)	Para 1.25	Charitable Incorporated Organisation
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	The procedure for the appointment of Trustees is et out in Para 12 of the Constitution. We have established a group of Trustees who provide financial and business experience. Each of our trustees assumes responsibility for an aspect of the organisation:- Chairman - C Davies Safeguarding- S Jones HR – R Brind Finance – D Harris Funding – L Fry Buildings – T Stiles Governance – R Biggs We endeavour to identify weaknesses in our team, and look to recruit candidates with complementary skills to those in place.

Additional information (optional) You may choose to include further statements where relevant about:

Policies and procedures adopted for the induction and training of trustees	Para 1.51	The first step is to invite prospective candidates to join the management team. They can then experience the management of the organisation. They will also be encouraged to review the Charity Commission guidelines on the role and responsibilities of trustees Additional training if required, can be sort from Dorset Community Action.
The charity’s organisational structure and any wider network with which the charity works	Para 1.51	The charity endeavours to work closely with local and nations regulatory bodies including Dorset Council Youth Services, Dorchester Town Council, Dorset Community Action and Dorchester Youth Association. The charity follows the guidelines set out by the National Youth Association
Relationship with any related parties	Para 1.51	None
Other

Reference and Administrative details

Charity name	Dorchester Youth & Community Centre
Other name the charity uses
Registered charity number	1168701
Charity’s principal address	Kings Road Dorchester DT1 9NJ

Names of the charity trustees who manage the charity

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20	Trustee name	Office (if any)	Dates acted if not for whole **year **	Name of person (or body) entitled to appoint trustee (ifany)
	Christopher Davies	Chairman
	Richard Brind	Vice Chairman
	Richard Biggs	Risk Management
	Enid Stella Jones	SafeguardingLead
	LesleyFryBEM	FundingLead
	Tim Stiles	Buildings Lead
	David Russel Harris	Treasurer
	RoryMajor

– Corporate trustees names of the directors at the date the report was approved

Director name

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year

Funds held as custodian trustees on behalf of others

Description of the assets held in this capacity	None
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects	Not applicable
Details of arrangements for safe custody and segregation of such assets from the charity’s own assets	Not applicable

Additional information (optional)

Names and addresses of advisers (Optional information)

Names and addresses of advisers (Optional information)	Names and addresses of advisers (Optional information)	Names and addresses of advisers (Optional information)
Type of adviser Name Address
Solicitor	Sarah Grant	1A South Terrace, Soth Street Dorchester DT1 1DE

Name of chief executive or names of senior staff members (Optional information)

Kathleen Parkman Youth Work Manager

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Not applicable

Other optional information

Not applicable

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date
	Christopher John Davies	D R Harris
	Chairman	Treasurer
	November 2022
	November 2022

	Dorchester Youth and Community Centre	Dorchester Youth and Community Centre
No.	Income	BUDGET 2021-2022	Actual to date at 25.04.2022
	Dorchester Town Council	20,000	21,800.00
	Lettings main hall and barn(stage)	2,000	2,425.00
	Home-Start Rent	6,000	6,000.00
	Home-Start Services Contribution	2,100	1,485.00
	Bank Interest	100	225.26
	HMRC	8,000	7,222.29
	Members attendance fees	12,247	5,832.40
	Shopsales	4,455	3,511.46
	Fund Raising
	Car Boot Fund(WDDC)- Project 1(18/19)	0	0.00
	WDDC Innovation fund	0	0.00
	DYCC Car Park Income	940	500.00
	100 CLUB	0	120.00
	Anon - Significant Donor	0	0.00
	OPEN DAY - 05.10.19	0	0.00
	Project 2 - NETWORKS Jun 19 - Mar 22 - NEETS	1,680	2,040.00
	Project 3 - PoundburyOutreach - 2019	0	0.00
	Project 4 - WDDC - CBF - CookeryProject - Sep19	0	0.00
	Project 5 - LANTERN - Dec 2019	0	0.00
	Project 6 - Zoom & Online Networks 19-21	0	0.00
	Project 7 - PoundburyOutreach - 2020/2021	0	1,000.00
	Project 8 - Dorchester Centre Outreach - 21/22	0	17,032.00
	Project 9 - Stratton Outreach - 2020/2021	0	304.11
	Project 10 - Low Carbon - New centre lights 2020	0	0.00
	Project 11 - Online(Dec 2020 onwards)	0	0.00
	Project 12 - Shoebox Appeal 2020	0	0.00
	Project 13 - Piddlehinton Outreach(Bridge)	0	17,050.00

	Project 14 - Centre Redecoration	0	400.00
	Project 15 -(HAF)Summer Sessions 2021	0	6,480.00
	Project 16 - Shoebox Appeal 2021	0	320.00
	Project 17 - Groundworks NEETS(Dec 2021)	0	8,000.00
	Project 18 - DC Piddlehinton Education	0	13,260.00
	Project 19 - Youth Club Food & Drink - HealthyEat	0	3,000.00
	Project 20 - Toilets	0	500.00
	Rotary	1,000	1,000.00
	Beerex	2,000	90.00
	OPEN DAY & SUMMER EVENTS 2021	720	0.00
	Year 10 +	200	0.00
	COVID GRANTS	5,250	23,894.00
	DONATIONS - OTHER	15,820	20,518.62
	Total Income	82,512	164,010.14
	Expenditure Staff
	Centre Manager	12,850	7,648.12
	Part time Youth Workers in Charge	7,579	4,737.50
	Part time Youth Workers	10,039	8,091.25
	Administration	5,200	5,389.38
	IT Support Staff	0	320.00
	Caretaker/keyholder	0
	Cleaner	0
	PAYE(Tax/Emplyer NIC)	3,000	2,601.43
	Pension	800	1,015.83
15	Training	500	454.99
27	Travel	50	0.00
14	Recruitment & DBS	750	602.00
TOTAL STAFFING COSTS Premises		40,768	30,860.50

23	Electricity	3,000	1,256.72
24	Gas	1,500	1,972.11
26	Business Rates 80%reduction	0	0.00
25	Water	900	289.84
8	Contract Cleaning	5,250	3,405.00
9	Waste disposal	550	386.80
28	Buildingmaintenance	4,000	264.00
37	Fire Contract	180	473.40
38	Boiler Contract	350	243.60
39	Alarm Contract	500	589.97
40	Lift Contract & Repairs	250	428.71
5	Maintenance repairs & materials	1,500	3,073.33
22	Hygiene Contract	400	610.21
30	Grounds maintenence and trees	250	884.22
31	Buildings Insurance & Contents	2,500	2,614.07
18	Insurance - Other	0	0.00
TOTAL PREMISES COSTS Supplies		21,130	16,491.98
3	Youth Club activities/craft	1,000	297.57
11	Phone Line Rental & Calls + Broadband	1,000	1,247.00
10	Internet connection	0	0.00
12	IT Licenses/Software and Equipment	100	747.36
19	Medical	50	46.10
4	Stationery, postage andprint	250	243.61
29	Furniture	0	0.00
2	YC Food and drink	1,000	464.29
1	Shopstock	2,500	3,037.39
16	Gifts	0	120.80
13	Payroll	400	1,012.50
7	Cleaningmaterials/supplies	150	75.06
17	Music and Licences(TV)	300	637.83

20	Legal support(Tenancy)	1,000	360.00
6	SurveyCosts	0	0.00
	100 CLUB	0	0.00
	Misc - DO NOT PUT ANY ITEMS TO MISC.
21	Subscriptions	50	0.00
	Car Boot Fund - Project 1(18/19)	0	0.00
32	Project 2 - NETWORKS - June 2019 - Mar 22 NEETS	1,680	36.50
41	Project 6 - Zoom & 121 - 20/21/22	5,257	960.75
42	Project 7 - PoundburyOutreach 2020/2021	0	1,150.91
43	Project 8 - Dorchester Town Outreach 21/22	5,823	823.37
44	Project 9 - Stratton Outreach 2020/2021	0	349.73
46	Project 11 - Online(Dec 2020 onwards)	970	0.00
48	Project 13 - Piddlehinton Outreach	15,820	13,429.58
50	Project 14 - Centre Redecoration	0	1,000.00
49	OPEN DAY & SUMMER EVENTS 2021	0	0.00
51	Project 15 -(HAF)Summer Sessions 2021	0	4,021.07
53	Project 16 - Shoebox Appeal 2021	0	317.00
54	Project 17 - NETWORKS(Dec 2021)	0	1,397.88
55	Project 18 - DC Piddlehinton Education	0	1,075.13
56	Project 19 - Youth Club Food & Drink	0	0.00
57	Project 20 - Toilets	0	0.00
52	Bank Charges	0	54.64
TOTAL SUPPLIES EXP		37,350	32,906.06
	Building Maintenance Reserve Transfer Equipment depreciation and replacement Total expenditure	5,000 500	35,500.00
		104,748	115,758.54
	Annual Surplus	-22,236	48,251.60
	Carry Forward	-23,143	47,344.60

TOTAL SURPLUS

REFI

CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinevs ￿port on the accounts Section A Independent Examinerfs Report Report to the trusteesl On accourts forthe year ended 31 nA4aH 1022 Charity no lrfany) 116g70/ Set out on pages IF es I report to the trustees ￿ my examinabon ofthe accounts of the al>o¥e d￿nty llhe Tnjsn for the year ended Responsibilitses and As the charity trustees. are resportsible for the preparation of the basis of report auxwnts in acoxdaTh ￿th the Charities Ad 2011 rth8 Acr). I rewt in respect of my examination of the Trusys accounts carried out under section 145 of the 2011 Ad and in carying out my examination, I have follo￿d all the applvble Diredions given by the Charity Commission under section 1495Xb) of the Ad. Independerrt rrhe charivs gross in<x)me exceeded £250.OCM) and l am quafif￿d to examinefs statement undertake the examinatK)n by being a quatified member of linsert name of awicsble listed boOy]J. Ce [ ] rfnc4 appbcablg. I have ccKnpleted my examinion. l o)nfKm that no fftherFal matters have I￿rne to my attent'on { ") in connection •Aryth the examination gives me cause to believe that in, any materkgl ttrie a(￿untIng record5 rK)t kept in accordanr2 with sedion 130 of the Ad.. or the acccmjnts did not accord th the accounting re￿rdS.. or th8 accounts did not vath applicable requirements ncemirwJ the fonrt and r)xtent of ac￿unt$ set out in the Charities (Accounts and Reports) Regulations 2(M)8 other than any requirement that the a(£ounts give a Irue and view vknich is not a matter I have no C￿n￿rns and have ￿rne a(ross no olhef matters in ￿nnec11C ilh the examination to attention should be dravm in this report in order to enable a proper understanthw of the acfJ)unts to be reathed. . F￿ase (klete the words in the brackets rfthey do not apply. S19r￿1. CFF /D 1022 Relevant PfDfessional qualification(s} or body (rfany):

Oo Section B Disclosure Only complete rf the examiner needs to hIgh￿ght matters of concem (see CC32, Independent examination of charity accounts: dire¢Aions and guidano for examiners). Give here dotails of any items that the examiner wishes to disclose.