## **Trustees’ Annual Report for the period** ## **From 1 April 2021 To 31 March 2022 Charity name: Dorchester Youth & Community Centre** ## **Charity registration number: 1168701** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|**Our objective is to provide**
**encouragement and motivation for**
**young people resident in Dorchester**
**and its surrounding areas. We will do**
**this through the provision of**
**recreational and leisure time activities**
**designed to enrich their life experience,**
**develop their skills, capacities and**
**capabilities, to enable them to develop**
**as mature and responsible individuals.**| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|**We run youth clubs on 5 nights per**
**week and for a SEND group on**
**alternative Saturdays.**
**We seek to obtain funding to expand our**
**range of youth services.**| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|**The Trustees have read the guidance**
**notes on Public Benefit and are satisfied**
**that we take full account of the**
**guidance.**| ## **Additional information (optional)** You may choose to include further statements where relevant about: ||SORP reference|| |---|---|---| |Policy on grant making|Para 1.38|**Not applicable**| |Policy on social investment
including program related
investment|Para 1.38|**Not applicable**| |Contribution made by
volunteers|Para 1.38|**We encourage volunteer participation**
**both as a means to develop young**
**people (Senior member helpers) and as**
**an opportunity of additional help in**
**ensuring the smooth running of the**
**club. (Adult volunteers)**| |||| Other ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|**The club provides a secure place for the**
**young people to meet, and join in social**
**activities. This encourages participation**
**and social mixing. During the year we**
**continued to increase the attendance,**
**supporting more young people.**
**The club provides support for NEET**
**young people. We help them find the**
**best way to plan their future, be that**
**further education or training, or**
**applying for jobs.**
**The club also provides outreach**
**support in Dorchester and Poundbury.**
**This ensures that we are supporting the**
**general youth population of the town.**
**Feedback from external bodies**
**suggests that this has helped to reduce**
**antisocial behaviour in the town.**
**The club supports a local traveller camp**
**to assist young people’s integration into**
**the school system. Our team have**
**successfully won the support of both**
**the parents and the young people This**
**work has been complimented by Dorset**
**Council and**| ## **Additional information (optional)** You may choose to include further statements where relevant about: |Achievements against
objectives set|Para 1.41|**Throughout the COVID restrictions, the**
**club operated in digital mediums to**
**support our young people. This allowed**
**us to continue to provide support to**
**young people through those difficult**
**times. The club re-opened fully in**
**September 2021**| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|**We have received sufficient Fundraising**
**support in the year, which has allowed**
**us to successfully operate the club,**
**make provision for future expansion and**
**build a fund to meet any unexpected**
**costs in subsequent years.**
**Continuing support from Dorchester**
**Town Council is the mainstay of this**
**funding.**| |||| |Investment performance
against objectives|Para 1.41|**As will be seen in the financial report**
**below, we set aside funds each year to**
**meet future large expenditure. This**
**money is held in safe interest bearing**
**accounts following the advice of our**
**treasurer.**| |---|---|---| |Other||| ## **Financial Review** |Review of the charity’s
financial position at the end
of the period|Para 1.21|The Charity has achieved a surplus in its
activities this year and is holding a strong level
of Reserves to cover future emergencies.
Sufficient funds are held both in the Bank
Account and Reserves to sustain the Charity for
a period of up to 3 years assuming the same
level of support is received from Dorchester
Town Council and our other regular sources of
income/grants. The Grants Team have been
very successful in obtaining grants to support
our ongoing activities.
It is important that the Trustees continue look
to new sources of funding to ensure that DYCC
is safe as a going concern for the future and in
the meantime, costs need to be contained as
far as possible.| |---|---|---| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|The charity continues to set aside £5000 per
annum to build a reserve fund to meet future
building maintenance costs. It is anticipated
that these reserves may need to be drawn on
in the new financialyear| |Amount of reserves held|Para 1.22|£52,000| |Reasons for holding zero
reserves|Para 1.22|Not applicable| |Details of fund materially in
deficit|Para 1.24|None| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|There are no concerns about the charity as a
going concern.| ## **Additional information (optional)** You may choose to include further statements where relevant about: |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|Dorchester Town Council provides the sum of
£20,000 per annum to assist in covering the
core running costs of the centre. We also raise
funds through renting the facilities to other
organisations and actively pursue grants to
enable the charity to continue to provide youth
services to the town of Dorchester and its
surroundingvillages.| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|Reserves will be held by the trust on deposit
obtaining the best interest rate available at the
time the deposit is made.
The term of any fixed deposit or the notice
period will be agreed by the Trustees on a case
by case basis.
The Financial Institution will be researched to
ensure, as far as it is possible to do so, that it
carries out its business in an ethical manner.
Investments other than deposit accounts are
not to be held.| |A description of the principal
risks facing the charity|Para 1.46|**There are two key risks that the Charity faces:**
•
The first and the biggest risk is the
future of the Charity if the funding
from Dorchester Town Council were to
stop. This would result in the need find
significant funding from elsewhere and
to look closely at the level of services
that could be offered.
•
The second risk is the potential cost of
redundancies. If services need to be
reduced and staff made redundant, it is
important that the Trustees
understand the full implication of any
costs in this respect.| |---|---|---| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|
Para 1.25|**Constitution**| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**Charitable Incorporated Organisation**| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|**The procedure for the appointment of**
**Trustees is et out in Para 12 of the**
**Constitution.**
**We have established a group of**
**Trustees who provide financial and**
**business experience.**
**Each of our trustees assumes**
**responsibility for an aspect of the**
**organisation:-**
**Chairman - C Davies**
**Safeguarding- S Jones**
**HR – R Brind**
**Finance – D Harris**
**Funding – L Fry**
**Buildings – T Stiles**
**Governance – R Biggs**
**We endeavour to identify weaknesses in**
**our team, and look to recruit candidates**
**with complementary skills to those in**
**place.**| ## **Additional information (optional)** You may choose to include further statements where relevant about: |||| |---|---|---| |Policies and procedures
adopted for the induction
and training of trustees|Para 1.51|**The first step is to invite prospective**
**candidates to join the management**
**team. They can then experience the**
**management of the organisation.**
**They will also be encouraged to review**
**the Charity Commission guidelines on**
**the role and responsibilities of trustees**
**Additional training if required, can be**
**sort from Dorset Community Action.**| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|**The charity endeavours to work closely**
**with local and nations regulatory bodies**
**including Dorset Council Youth**
**Services, Dorchester Town Council,**
**Dorset Community Action and**
**Dorchester Youth Association.**
**The charity follows the guidelines set**
**out by the National Youth Association**| |Relationship with any
related parties|Para 1.51|**None**| |Other||| ## **Reference and Administrative details** |Charity name|Dorchester Youth & Community Centre| |---|---| |Other name the charity uses|| |Registered charity number|1168701| |Charity’s principal address|Kings Road
Dorchester
DT1 9NJ| ||| ## **Names of the charity trustees who manage the charity** |1
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Christopher Davies|Chairman||| ||Richard Brind|Vice Chairman||| ||Richard Biggs|Risk Management||| ||Enid Stella Jones|SafeguardingLead||| ||LesleyFryBEM|FundingLead||| ||Tim Stiles|Buildings Lead||| ||David Russel
Harris|Treasurer||| ||RoryMajor|||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## – Corporate trustees names of the directors at the date the report was approved **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** |Description of the assets
held in this capacity|None| |---|---| |Name and objects of the
charity on whose behalf the
assets are held and how this
falls within the custodian
charity’s objects|Not applicable| |Details of arrangements for
safe custody and
segregation of such assets
from the charity’s own
assets|Not applicable| ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** |**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**| |---|---|---| |**Type of**
**adviser**
**Name**
**Address**||| |**Solicitor**|Sarah Grant|1A South Terrace, Soth Street Dorchester DT1 1DE| |||| |||| |||| **Name of chief executive or names of senior staff members (Optional information)** Kathleen Parkman Youth Work Manager ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details Not applicable ## **Other optional information** Not applicable ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** |**Signature(s)**
**Full name(s)**
**Position (eg Secretary,**
**Chair, etc)**
**Date**||| |---|---|---| ||Christopher John Davies|D R Harris| ||
Chairman|Treasurer| ||November 2022|| ||November 2022|| ||**Dorchester Youth and Community Centre**|**Dorchester Youth and Community Centre**||| |---|---|---|---|---| |**No.**|**Income**|**BUDGET 2021-2022**|**Actual to date**
**at 25.04.2022**|| ||Dorchester Town Council|20,000|21,800.00|| ||Lettings main hall and barn(stage)|2,000|2,425.00|| ||Home-Start Rent|6,000|6,000.00|| ||Home-Start Services Contribution|2,100|1,485.00|| ||Bank Interest|100|225.26|| ||HMRC|8,000|7,222.29|| ||Members attendance fees|12,247|5,832.40|| ||Shopsales|4,455|3,511.46|| ||**Fund Raising**|||| ||Car Boot Fund(WDDC)- Project 1(18/19)|0|0.00|| ||WDDC Innovation fund|0|0.00|| ||DYCC Car Park Income|940|500.00|| ||100 CLUB|0|120.00|| ||Anon - Significant Donor|0|0.00|| ||OPEN DAY - 05.10.19|0|0.00|| ||Project 2 - NETWORKS Jun 19 - Mar 22 - NEETS|1,680|2,040.00|| ||Project 3 - PoundburyOutreach - 2019|0|0.00|| ||Project 4 - WDDC - CBF - CookeryProject - Sep19|0|0.00|| ||Project 5 - LANTERN - Dec 2019|0|0.00|| ||Project 6 - Zoom & Online Networks 19-21|0|0.00|| ||Project 7 - PoundburyOutreach - 2020/2021|0|1,000.00|| ||Project 8 - Dorchester Centre Outreach - 21/22|0|17,032.00|| ||Project 9 - Stratton Outreach - 2020/2021|0|304.11|| ||Project 10 - Low Carbon - New centre lights 2020|0|0.00|| ||Project 11 - Online(Dec 2020 onwards)|0|0.00|| ||Project 12 - Shoebox Appeal 2020|0|0.00|| ||Project 13 - Piddlehinton Outreach(Bridge)|0|17,050.00|| ||Project 14 - Centre Redecoration|0|400.00| |---|---|---|---| ||Project 15 -(HAF)Summer Sessions 2021|0|6,480.00| ||Project 16 - Shoebox Appeal 2021|0|320.00| ||Project 17 - Groundworks NEETS(Dec 2021)|0|8,000.00| ||Project 18 - DC Piddlehinton Education|0|13,260.00| ||Project 19 - Youth Club Food & Drink - HealthyEat|0|3,000.00| ||Project 20 - Toilets|0|500.00| ||Rotary|1,000|1,000.00| ||Beerex|2,000|90.00| ||OPEN DAY & SUMMER EVENTS 2021|720|0.00| ||Year 10 +|200|0.00| ||COVID GRANTS|5,250|23,894.00| ||DONATIONS - OTHER|15,820|20,518.62| ||||| ||**Total Income**|**82,512**|**164,010.14**| ||**Expenditure**
**Staff**||| ||||| ||Centre Manager|12,850|7,648.12| ||Part time Youth Workers in Charge|7,579|4,737.50| ||Part time Youth Workers|10,039|8,091.25| ||Administration|5,200|5,389.38| ||IT Support Staff|0|320.00| ||Caretaker/keyholder|0|| ||Cleaner|0|| ||PAYE(Tax/Emplyer NIC)|3,000|2,601.43| ||Pension|800|1,015.83| |15|Training|500|454.99| |27|Travel|50|0.00| |14|Recruitment & DBS|750|602.00| |**TOTAL STAFFING COSTS**
**Premises**||**40,768**|**30,860.50**| ||||| |23|Electricity|3,000|1,256.72| |---|---|---|---| |24|Gas|1,500|1,972.11| |26|Business Rates 80%reduction|0|0.00| |25|Water|900|289.84| |8|Contract Cleaning|5,250|3,405.00| |9|Waste disposal|550|386.80| |28|Buildingmaintenance|4,000|264.00| |37|Fire Contract|180|473.40| |38|Boiler Contract|350|243.60| |39|Alarm Contract|500|589.97| |40|Lift Contract & Repairs|250|428.71| |5|Maintenance repairs & materials|1,500|3,073.33| |22|Hygiene Contract|400|610.21| |30|Grounds maintenence and trees|250|884.22| |31|Buildings Insurance & Contents|2,500|2,614.07| |18|Insurance - Other|0|0.00| |**TOTAL PREMISES COSTS**
**Supplies**||**21,130**|**16,491.98**| ||||| |3|Youth Club activities/craft|1,000|297.57| |11|Phone Line Rental & Calls + Broadband|1,000|1,247.00| |10|Internet connection|0|0.00| |12|IT Licenses/Software and Equipment|100|747.36| |19|Medical|50|46.10| |4|Stationery, postage andprint|250|243.61| |29|Furniture|0|0.00| |2|YC Food and drink|1,000|464.29| |1|Shopstock|2,500|3,037.39| |16|Gifts|0|120.80| |13|Payroll|400|1,012.50| |7|Cleaningmaterials/supplies|150|75.06| |17|Music and Licences(TV)|300|637.83| |20|Legal support(Tenancy)|1,000|360.00|| |---|---|---|---|---| |6|SurveyCosts|0|0.00|| ||100 CLUB|0|0.00|| ||Misc - DO NOT PUT ANY ITEMS TO MISC.|||| |21|Subscriptions|50|0.00|| ||Car Boot Fund - Project 1(18/19)|0|0.00|| |32|Project 2 - NETWORKS - June 2019 - Mar 22 NEETS|1,680|36.50|| |41|Project 6 - Zoom & 121 - 20/21/22|5,257|960.75|| |42|Project 7 - PoundburyOutreach 2020/2021|0|1,150.91|| |43|Project 8 - Dorchester Town Outreach 21/22|5,823|823.37|| |44|Project 9 - Stratton Outreach 2020/2021|0|349.73|| |46|Project 11 - Online(Dec 2020 onwards)|970|0.00|| |48|Project 13 - Piddlehinton Outreach|15,820|13,429.58|| |50|Project 14 - Centre Redecoration|0|1,000.00|| |49|OPEN DAY & SUMMER EVENTS 2021|0|0.00|| |51|Project 15 -(HAF)Summer Sessions 2021|0|4,021.07|| |53|Project 16 - Shoebox Appeal 2021|0|317.00|| |54|Project 17 - NETWORKS(Dec 2021)|0|1,397.88|| |55|Project 18 - DC Piddlehinton Education|0|1,075.13|| |56|Project 19 - Youth Club Food & Drink|0|0.00|| |57|Project 20 - Toilets|0|0.00|| |52|Bank Charges|0|54.64|| |**TOTAL SUPPLIES EXP**||**37,350**|**32,906.06**|| ||Building Maintenance Reserve Transfer
Equipment depreciation and replacement
**Total expenditure**|5,000
500|35,500.00|| |||**104,748**|**115,758.54**|| ||Annual Surplus|-22,236|48,251.60|| ||Carry Forward|-23,143|47,344.60|| TOTAL SURPLUS #REFI CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinevs ￿port on the accounts Section A Independent Examinerfs Report Report to the trusteesl On accourts forthe year ended 31 nA4aH 1022 Charity no lrfany) 116g70/ Set out on pages IF es I report to the trustees ￿ my examinabon ofthe accounts of the al>o¥e d￿nty llhe Tnjsn for the year ended Responsibilitses and As the charity trustees. are resportsible for the preparation of the basis of report auxwnts in acoxdaTh* ￿th the Charities Ad 2011 rth8 Acr). I rewt in respect of my examination of the Trusys accounts carried out under section 145 of the 2011 Ad and in carying out my examination, I have follo￿*d all the applvble Diredions given by the Charity Commission under section 1495Xb) of the Ad. Independerrt rrhe charivs gross in