Wollaton Park Community Association (Registered charity, number 1168667) Financial statements for the year ended 30 September 2022
| Page | Contents |
|---|---|
| 2 - 4 | Trustees’ annual report |
| 5 | Independent examiner’s report |
| 6 | Receipts & payments account |
| 7 | Statement of assets & liabilities |
| 8 - 9 | Notes to the accounts |
Wollaton Park Community Association Trustees’ annual report for the year ended 30 September 2022
Full name Wollaton Park Community Association
Organisation type Charitable incorporated organisation
Registered charity number 1168667
Principal address
Wollaton Park Community Centre, Harrow Road, Nottingham, NG8 1FG
Trustees Sue Twyford, Chair Nancy Briggs Pauline Peck, Vice Chair Joan Rosalyn Clarke Jean Low, Treasurer Derek Shaw Miriam Pearman, Secretary William Clarke
Independent examiner
John O’Brien, employee of Community Accounting Plus, Units 1 & 2 North West, 41 Talbot Street, Nottingham, NG1 5GL
Governance and management
The charity is operated under the rules of its CIO Association Constitution, adopted 08/08/16.
Trustees are elected or re-appointed at the AGM.
Objectives and activities
-
To promote the benefit of the inhabitants of the Wollaton Park area of Nottingham without distinction of sex, sexual orientation, race or of political, religious or other opinions, by associating together the said inhabitants and the local authorities, voluntary and other organisations in a common effort to advance education and to provide facilities in the interest of social welfare for recreation and leisure time occupation with the object of improving the conditions of life for the said inhabitants;
-
To establish, or secure the establishment of, a community centre and to maintain and manage the same (whether alone or in co-operation with any statutory authority or other person or body) in furtherance of the objects;
-
To promote such other charitable purposes as may from time to time be determined.
Public benefit statement
The Trustees confirm that they have complied with the duty in section 17 of the Charities Act 2011 to have due regard to the Charity Commission's general guidance on public benefit, 'Charities and Public Benefit'.
2
Wollaton Park Community Association
Summary of the main activities undertaken for the public benefit
We hire out rooms to various groups for activities, for example Tai chi, Pilates, Songtime, badminton ladies’ and men’s groups, and religious groups. We also hire out the centre for birthday parties, wedding celebrations and for other occasions. We also started a coffee morning for local residents and this has proved very popular.
We continue to run a garden tidy on the first Friday of the month which is manned by local volunteers. The garden is also used by people who use the doctors’ surgery and their staff who sit in it for their lunch break when the weather is fine. It is also used by parents when they collect their children from the school next door.
The Coffee Morning that we started is very well attended each week, it is a place where people can meet their friends for a chat or come and meet others and make new friends. The Community Police Officers call in regularly and chat to people and listen to any problems that they may be able to help with.
Summary of the main achievements during the period
We held a Christmas Fair which was well attended and we were entertained by the Songtime members.
We also held a Garden Party to celebrate the Queens Platinum Jubilee which was very well attended but unfortunately the weather wasn’t very kind to us as it poured down halfway through and it had to be abandoned.
Financial review
We lost quite a lot of income due to the previous lockdown but things began to improve once we were able to function again and we are back to being able to hold parties again which means we are still in a good financial position.
We are prudent and careful in what we spend, as the grant from the Council gets less each year. We still have a savings account with the Skipton Building Society which is set aside for our reserves should we need it.
The charity’s policy on reserves
The operating reserve is intended to provide an internal source of funds for situations such as a sudden increase in expenses, one-time unbudgeted expenses, unanticipated loss of income or uninsured losses. The target minimum operating reserve is equal to six months of average operating costs. The maximum will be nine months operating costs and any amount retained above this will be reallocated as ‘opportunity reserve’.
- For the financial year ending September 2022, six months operating costs have been set at £34,000.
3
Wollaton Park Community Association
Specific reserves will be designated as decided by the Board of Trustees, where specific, one-off expenditure is identified as necessary within the next two years.
-
Hall Floor reserve - £10,000 – we have been told this will need replacing in the next two years.
-
Operating reserves may be used as necessary, however the Board must be informed if they are being used at the next available meeting. Specific and opportunity reserves may be used with the approval of the Board of Trustees. The policy is reviewed regularly.
Signed on behalf of the charity’s trustees:
Signed ______ Date _ Sue Twyford, Trustee
4
Independent examiner’s report to the trustees of Wollaton Park Community Association for the year ended 30 September 2022
I report to the trustees on my examination of the accounts of Wollaton Park Community Association (the charity) for the year ended 30 September 2022.
Responsibilities and basis of report
As the trustees of the charity you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’). I report in respect of my examination of the charity’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner’s statement
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
-
accounting records were not kept in respect of the charity as required by section 130 of the Act; or
-
the accounts do not accord with those records.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Signed ____ Date _______ John O’Brien MSc, FCCA, FCIE Employee of Community Accounting Plus
5
Wollaton Park Community Association Receipts & payments account for the year ended 30 September 2022
| 2021 Total Unrestricted Funds Funds £ Note £ Receipts 112 Activities income 1910 15 Bank interest 69 229 Community Café sales 2396 - Garden receipts 9 47051 Grants & donations 2 3635 1455 Room hire & car park 16848 18206 Sundry receipts 1460 67068 Total receipts 26327 Payments 200 Activity classes 651 108 Bookkeeping 762 (111) Cleaning 556 1043 Community Café costs 997 2470 Equipment, repairs & renewals 53 72 Freelance pay 870 1250 Honorarium 1250 1059 Insurance 1067 158 Licences 802 4695 Premises maintenance & security 1638 69 Printing & stationery 56 3415 Refreshments 950 50 Sundry payments 163 918 Telephone & postage 996 7 Training - 1278 Utilities & rent 2500 17942 Wages, NI & pension 20545 34623 Total payments 33856 32445 Net receipts/(payments) (7529) 71958 Cash funds at start of this period 84858 - Transfers between funds 529 104403 Cash funds at end of this period 77858 |
2022 Restricted Total Funds Funds £ £ - 1910 - 69 - 2396 - 9 1587 5222 - 16848 - 1460 1587 27914 - 651 - 762 - 556 - 997 - 53 - 870 - 1250 - 1067 - 802 1293 2931 - 56 - 950 - 163 - 996 - - - 2500 971 21516 2264 36120 (677) (8206) 19545 104403 (529) - 18339 96197 |
|---|---|
6
Wollaton Park Community Association Statement of assets and liabilities at 30 September 2022
| 2021 | 2022 | ||
|---|---|---|---|
| £ | Cash assets | Note | £ |
| 104304 | Bank accounts | 95992 | |
| 99 | Cash in hand | 205 | |
| 104403 | 96197 | ||
| Other monetary assets | |||
| 688 | Prepayments - insurance | 693 | |
| 688 | 693 | ||
| Assets retained for the charity’s own use | |||
| General equipment. | |||
| Kitchen appliances purchased December 2020, £949. | |||
| Steam cleaning system purchased February 2020, £3,780. | |||
| Storage units purchased September 2019, £8,056. | |||
| Sound system purchased August 2019, £2,739. | |||
| Hot water heater purchased February 2017, £1,178. | |||
| Liabilities | |||
| (1281) | Creditors | 4 | (1861) |
| (1281) | (1861) |
These financial statements are accepted on behalf of the charity by:
Signed _____ Dated _____ Jean Low, Trustee
7
Wollaton Park Community Association Notes to the accounts for the year ended 30 September 2022
1. Receipts & payments accounts
Receipts and payments accounts contain a summary of money received and money spent during the period and a list of assets and liabilities at the end of the period. Usually, cash received and cash spent will include transactions through bank accounts and cash in hand.
2. Grants & donations
| Nottingham City Council Castle Cavendish Sundry donations Funds analysis Restricted funds Community Café Garden Fund Marjorie Kingsland Trust Unrestricted funds General fund Hall floor reserve |
Unrestricted £ 2920 - 715 3635 Opening Receipts balance £ £ 246 1500 325 87 18974 - 19545 1587 74858 26327 10000 - 84858 26327 |
Unrestricted £ 2920 - 715 3635 Opening Receipts balance £ £ 246 1500 325 87 18974 - 19545 1587 74858 26327 10000 - 84858 26327 |
Restricted £ - 1500 87 1587 (Payments) £ (971) (98) (1195) (2264) (33856) - (33856) |
Total £ 2920 1500 802 |
Closing balance £ 246 314 17779 |
|
|---|---|---|---|---|---|---|
| 5222 | ||||||
| Transfers £ (529) - - (529) 529 - 529 |
||||||
| 1587 | 18339 | |||||
| 26327 - |
67858 10000 |
|||||
| 26327 | 77858 |
3. Funds analysis
The Marjorie Kingsland Fund. This was a bequest made by Mrs Kingsland, a former Trustee of the Centre, which was requested that at least a third of it be used for the upkeep of the garden and the rest to be spent on projects which the Trustees approved that could not be provided by the Council.
The transfer from the Community Cafe fund to the General fund reflects a contribution to room hire overheads.
8
Wollaton Park Community Association
4. Creditors
| £ | |
|---|---|
| Independent examination | 636 |
| Utilities | 561 |
| Wages, NI & pension (HMRC) | 664 |
| 1861 |
5. Premises & staff
The premises are provided by the local authority for a nominal rent of £10 per annum.
6. Trustees’ remuneration
During the year, a total of £1,250 was paid to two trustees, for administrative work done for the charity. Another trustee received a gift to the value of £100 for their longstanding service.
7. Related party transactions
During the year, Jason Pearman, who is the husband of Trustee Miriam Pearman was paid a total of £81 for PAT testing at the centre. Catherine, daughter of Jean Low, was given £30 of vouchers as thanks for her help at the centre.
8. Badminton clubs analysis
| Thursday badminton Friday badminton |
Opening balance £ 396 50 446 |
Receipts (Payments) Closing balance £ £ £ 397 (524) 269 907 (862) 95 1304 (1386) 364 |
|---|---|---|
9. Glossary of terms
Creditors: These are amounts owed by the charity, but not paid during the accounting period.
Prepayments: These are services that the charity has paid for in advance, but not used during the accounting period.
Restricted funds: These are funds given to the charity, subject to specific restrictions set by the donor, but still within the general objects of the charity.
9