## **Wollaton Park Community Association** (Registered charity, number 1168667) **Financial statements for the year ended 30 September 2022**
|**Page**|**Contents**|
|---|---|
|2 - 4|Trustees’ annual report|
|5|Independent examiner’s report|
|6|Receipts & payments account|
|7|Statement of assets & liabilities|
|8 - 9|Notes to the accounts|
# **Wollaton Park Community Association Trustees’ annual report for the year ended 30 September 2022**
**Full name** Wollaton Park Community Association
**Organisation type** Charitable incorporated organisation
## **Registered charity number** 1168667
## **Principal address**
Wollaton Park Community Centre, Harrow Road, Nottingham, NG8 1FG
**Trustees** Sue Twyford, Chair Nancy Briggs Pauline Peck, Vice Chair Joan Rosalyn Clarke Jean Low, Treasurer Derek Shaw Miriam Pearman, Secretary William Clarke
## **Independent examiner**
John O’Brien, employee of Community Accounting Plus, Units 1 & 2 North West, 41 Talbot Street, Nottingham, NG1 5GL
## **Governance and management**
The charity is operated under the rules of its CIO Association Constitution, adopted 08/08/16.
Trustees are elected or re-appointed at the AGM.
## **Objectives and activities**
- To promote the benefit of the inhabitants of the Wollaton Park area of Nottingham without distinction of sex, sexual orientation, race or of political, religious or other opinions, by associating together the said inhabitants and the local authorities, voluntary and other organisations in a common effort to advance education and to provide facilities in the interest of social welfare for recreation and leisure time occupation with the object of improving the conditions of life for the said inhabitants;
- To establish, or secure the establishment of, a community centre and to maintain and manage the same (whether alone or in co-operation with any statutory authority or other person or body) in furtherance of the objects;
- To promote such other charitable purposes as may from time to time be determined.
## **Public benefit statement**
The Trustees confirm that they have complied with the duty in section 17 of the Charities Act 2011 to have due regard to the Charity Commission's general guidance on public benefit, 'Charities and Public Benefit'.
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## **Wollaton Park Community Association**
## **Summary of the main activities undertaken for the public benefit**
We hire out rooms to various groups for activities, for example Tai chi, Pilates, Songtime, badminton ladies’ and men’s groups, and religious groups. We also hire out the centre for birthday parties, wedding celebrations and for other occasions. We also started a coffee morning for local residents and this has proved very popular.
We continue to run a garden tidy on the first Friday of the month which is manned by local volunteers. The garden is also used by people who use the doctors’ surgery and their staff who sit in it for their lunch break when the weather is fine. It is also used by parents when they collect their children from the school next door.
The Coffee Morning that we started is very well attended each week, it is a place where people can meet their friends for a chat or come and meet others and make new friends. The Community Police Officers call in regularly and chat to people and listen to any problems that they may be able to help with.
## **Summary of the main achievements during the period**
We held a Christmas Fair which was well attended and we were entertained by the Songtime members.
We also held a Garden Party to celebrate the Queens Platinum Jubilee which was very well attended but unfortunately the weather wasn’t very kind to us as it poured down halfway through and it had to be abandoned.
## **Financial review**
We lost quite a lot of income due to the previous lockdown but things began to improve once we were able to function again and we are back to being able to hold parties again which means we are still in a good financial position.
We are prudent and careful in what we spend, as the grant from the Council gets less each year. We still have a savings account with the Skipton Building Society which is set aside for our reserves should we need it.
## **The charity’s policy on reserves**
The operating reserve is intended to provide an internal source of funds for situations such as a sudden increase in expenses, one-time unbudgeted expenses, unanticipated loss of income or uninsured losses. The target minimum operating reserve is equal to six months of average operating costs. The maximum will be nine months operating costs and any amount retained above this will be reallocated as ‘opportunity reserve’.
- For the financial year ending September 2022, six months operating costs have been set at £34,000.
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## **Wollaton Park Community Association**
Specific reserves will be designated as decided by the Board of Trustees, where specific, one-off expenditure is identified as necessary within the next two years.
- Hall Floor reserve - £10,000 – we have been told this will need replacing in the next two years.
- Operating reserves may be used as necessary, however the Board must be informed if they are being used at the next available meeting. Specific and opportunity reserves may be used with the approval of the Board of Trustees. The policy is reviewed regularly.
Signed on behalf of the charity’s trustees:
Signed _____________________________________________ Date __________ Sue Twyford, Trustee
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## **Independent examiner’s report to the trustees of Wollaton Park Community Association for the year ended 30 September 2022**
I report to the trustees on my examination of the accounts of Wollaton Park Community Association (the charity) for the year ended 30 September 2022.
## **Responsibilities and basis of report**
As the trustees of the charity you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’). I report in respect of my examination of the charity’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiner’s statement**
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
1. accounting records were not kept in respect of the charity as required by section 130 of the Act; or
2. the accounts do not accord with those records.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Signed _________________________ Date ______________________ John O’Brien MSc, FCCA, FCIE Employee of Community Accounting Plus
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## **Wollaton Park Community Association Receipts & payments account for the year ended 30 September 2022**
|_2021_
Total
**Unrestricted**
Funds
**Funds**
£
**Note**
**£**
**Receipts**
112
Activities income
1910
15
Bank interest
69
229
Community Café sales
2396
-
Garden receipts
9
47051
Grants & donations
**2**
3635
1455
Room hire & car park
16848
18206
Sundry receipts
1460
67068
**Total receipts**
**26327**
**Payments**
200
Activity classes
651
108
Bookkeeping
762
(111)
Cleaning
556
1043
Community Café costs
997
2470
Equipment, repairs & renewals
53
72
Freelance pay
870
1250
Honorarium
1250
1059
Insurance
1067
158
Licences
802
4695
Premises maintenance & security
1638
69
Printing & stationery
56
3415
Refreshments
950
50
Sundry payments
163
918
Telephone & postage
996
7
Training
-
1278
Utilities & rent
2500
17942
Wages, NI & pension
20545
34623
**Total payments**
**33856**
32445
**Net receipts/(payments)**
(7529)
71958
Cash funds at start of this period
84858
-
Transfers between funds
529
104403
**Cash funds at end of this period**
**77858**|**_2022_**
**Restricted**
**Total**
**Funds**
**Funds**
**£**
**£**
-
1910
-
69
-
2396
-
9
1587
5222
-
16848
-
1460
**1587**
**27914**
-
651
-
762
-
556
-
997
-
53
-
870
-
1250
-
1067
-
802
1293
2931
-
56
-
950
-
163
-
996
-
-
-
2500
971
21516
**2264**
**36120**
(677)
(8206)
19545
104403
(529)
-
**18339**
**96197**|
|---|---|
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## **Wollaton Park Community Association Statement of assets and liabilities at 30 September 2022**
|_2021_|||**_2022_**|
|---|---|---|---|
|£|**Cash assets**|**Note**|**£**|
|104304|Bank accounts||95992|
|99|Cash in hand||205|
|104403|||**96197**|
||**Other monetary assets**|||
|688|Prepayments - insurance||693|
|688|||**693**|
||**Assets retained for the charity’s own use**|||
||General equipment.|||
||Kitchen appliances purchased December 2020, £949.|||
||Steam cleaning system purchased February 2020, £3,780.|||
||Storage units purchased September 2019, £8,056.|||
||Sound system purchased August 2019, £2,739.|||
||Hot water heater purchased February 2017, £1,178.|||
||**Liabilities**|||
|(1281)|Creditors|**4**|(1861)|
|(1281)|||**(1861)**|
These financial statements are accepted on behalf of the charity by:
Signed ___________________________________ Dated ___________ Jean Low, Trustee
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## **Wollaton Park Community Association Notes to the accounts for the year ended 30 September 2022**
## **1. Receipts & payments accounts**
Receipts and payments accounts contain a summary of money received and money spent during the period and a list of assets and liabilities at the end of the period. Usually, cash received and cash spent will include transactions through bank accounts and cash in hand.
## **2. Grants & donations**
|Nottingham City Council
Castle Cavendish
Sundry donations
**Funds analysis**
**Restricted funds**
Community Café
Garden Fund
Marjorie Kingsland Trust
**Unrestricted funds**
General fund
Hall floor reserve|**Unrestricted**
**£**
2920
-
715
**3635**
**Opening**
**Receipts**
**balance**
**£**
**£**
246
1500
325
87
18974
-
**19545**
**1587**
74858
26327
10000
-
**84858**
**26327**|**Unrestricted**
**£**
2920
-
715
**3635**
**Opening**
**Receipts**
**balance**
**£**
**£**
246
1500
325
87
18974
-
**19545**
**1587**
74858
26327
10000
-
**84858**
**26327**|**Restricted**
**£**
-
1500
87
**1587**
**(Payments)**
**£**
(971)
(98)
(1195)
**(2264)**
(33856)
-
**(33856)**||**Total**
**£**
2920
1500
802|**Closing**
**balance**
**£**
246
314
17779|
|---|---|---|---|---|---|---|
||||||**5222**||
||||||**Transfers**
**£**
(529)
-
-
**(529)**
529
-
**529**||
|||**1587**||||**18339**|
|||26327
-||||67858
10000|
|||**26327**||||**77858**|
## **3. Funds analysis**
The Marjorie Kingsland Fund. This was a bequest made by Mrs Kingsland, a former Trustee of the Centre, which was requested that at least a third of it be used for the upkeep of the garden and the rest to be spent on projects which the Trustees approved that could not be provided by the Council.
The transfer from the Community Cafe fund to the General fund reflects a contribution to room hire overheads.
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## **Wollaton Park Community Association**
## **4. Creditors**
||**£**|
|---|---|
|Independent examination|636|
|Utilities|561|
|Wages, NI & pension (HMRC)|664|
||**1861**|
## **5. Premises & staff**
The premises are provided by the local authority for a nominal rent of £10 per annum.
## **6. Trustees’ remuneration**
During the year, a total of £1,250 was paid to two trustees, for administrative work done for the charity. Another trustee received a gift to the value of £100 for their longstanding service.
## **7. Related party transactions**
During the year, Jason Pearman, who is the husband of Trustee Miriam Pearman was paid a total of £81 for PAT testing at the centre. Catherine, daughter of Jean Low, was given £30 of vouchers as thanks for her help at the centre.
## **8. Badminton clubs analysis**
|Thursday badminton
Friday badminton|**Opening**
**balance**
**£**
396
50
**446**|**Receipts (Payments)**
**Closing**
**balance**
**£**
**£**
**£**
397
(524)
269
907
(862)
95
**1304**
**(1386)**
**364**|
|---|---|---|
## **9. Glossary of terms**
**Creditors:** These are amounts owed by the charity, but not paid during the accounting period.
**Prepayments:** These are services that the charity has paid for in advance, but not used during the accounting period.
**Restricted funds:** These are funds given to the charity, subject to specific restrictions set by the donor, but still within the general objects of the charity.
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