Trustees' Annual Report for the period Period start date Period end date 01 02 2022 T 31 01 2023 From o
Section A Reference and administration details
Charity name POSTCARDS FOR PEACE Other names charity is known by Registered charity number (if any) 1168645
Charity's principal address 6 RAYFORD CLOSE PEACEHAVEN EAST SUSSEX Postcode BN10 8JY
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| Martin David Rowsell |
Chair | |||
| Marlou Cornelissen Hermsen |
Treasurer | Martin Rowsell | ||
| Zita Luiten | Secretary | Martin Rowsell | ||
TAR
March 2012
1
20 Names of the trustees for the charity, if any, (for example, any custodian trustees) Name Dates acted if not for whole year
Names and addresses of advisers (Optional information)
Type of adviser Name Address
Name of chief executive or names of senior staff members (Optional information)
Section B Structure, governance and management
Description of the charity’s trusts
Charitable Constitution. Originally published August 2016 and amended Type of governing document with new trustee details in October 2018. (eg. trust deed, constitution)
Type of governing document
Charitable Incorporated Organisation whose only voting members are its How the charity is constituted charity trustees (‘Foundation’ model constitution) (eg. trust, association, company) Original trustees were selected by the founder, Martin Rowsell. Future Trustee selection methods trustees will be selected by existing trustees. (eg. appointed by, elected by)
Additional governance issues (Optional information)
You may choose to include additional information, where relevant, about:
There are currently no policies and procedures in place for the induction and training of trustees. However, as the charity grows, and funding allows, this is something that will be considered,
-
policies and procedures adopted for the induction and training of trustees;
-
the charity’s organisational structure and any wider network with which the charity works;
-
relationship with any related parties;
-
trustees’ consideration of major risks and the system and procedures to manage them.
Section C Objectives and activities
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March 2012
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Postcard Exchange Network
Summary of the objects of the charity set out in its governing document
The network has seen no activity over a number of years now. It didn’t take off as much as we hoped.
Postcards For Peace Ambassadors
Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)
Our Ambassadors are our connection to different countries and allow us to hear first hand what issues are affecting different parts of the world and how Postcards For Peace could work to help them. We suspended the recruitment of new Ambassadors in 2019, hoping to find a new way to utilise this network of like minded people. It has also proved difficult to get those Ambassadors already recruited to help us in the way they once did, partly because their lives have moved on.
Additional details of objectives and activities (Optional information)
Ambassadors act on behalf of Postcards For Peace on a voluntary basis. They may suggest ways in which we could help in their particular country or offer feedback on the work we are doing.
They do not have access to, nor are offered, charity funds.
You may choose to include further statements, where relevant, about:
-
policy on grantmaking;
-
policy programme related investment;
-
contribution made by volunteers.
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March 2012
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Section D Achievements and performance
Some major religious celebrations marked on social media. Summary of the main achievements of the charity Sales through the online shop continued without any advertising, albeit at during the year a slower pace.
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March 2012
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Section E Financial review
At this point, Postcards For Peace does not have a reserves policy.
Brief statement of the
charity’s policy on reserves
Details of any funds materially in deficit
N/A
Further financial review details (Optional information)
Income has come solely from online sales of postcards, T-shirts, cards and CDs.
You may choose to include additional information, where relevant about:
The most significant cost is the Cost of Goods Sold. This is the total cost ● the charity’s principal of Postcards bought during the year, but then adjusted to remove the sources of funds (including value of the year end stock as that has not been sold in the year. The any fundraising); cost value of stock was £1,184. ● how expenditure has supported the key objectives Money from the website shop sales has been used to pay outstanding of the charity; debts.
● investment policy and objectives including any We have taken a very cautious approach to our funds. ethical investment policy adopted.
Section F Other optional information
A decision was made to remove the charitable status of the organisation from November 2023. The online shop will remain in place to sell remaining stock and cover outstanding debts. Any profit after debts have been repaid, will be donated to a similar charity.
Section G Declaration
[The trustees declare that they have approved the trustees’ report above. ]
Signed on behalf of the charity’s trustees
Signature(s)
Marlou Cornelissen Hermsen (Nov 15, 2023 14:30 GMT) Marlou Cornelissen Hermsen Full name(s) Martin David Rowsell Position (eg Secretary, Chair, Chair Treasurer etc) Date Nov 2, 2023
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March 2012
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TAR Mar¢h 2012
Trustees Annual Report 22-23 (to sign)
Final Audit Report
2023-11-15
Created: 2023-11-10 By: Laura Holder (laura@crakerbusinesssolutions.co.uk) Status: Signed Transaction ID: CBJCHBCAABAAQaE9Cthp0QrQKQt1ZqUOPZBL2_rEgNBN
"Trustees Annual Report 22-23 (to sign)" History
Document created by Laura Holder (laura@crakerbusinesssolutions.co.uk)
2023-11-10 - 9:45:57 AM GMT- IP address: 149.241.200.56
Document emailed to cornelissen.marlou@gmail.com for signature
2023-11-10 - 9:46:38 AM GMT
Email viewed by cornelissen.marlou@gmail.com
2023-11-10 - 3:40:01 PM GMT- IP address: 104.28.89.69
Email viewed by cornelissen.marlou@gmail.com
2023-11-15 - 1:42:00 PM GMT- IP address: 146.70.175.36
Signer cornelissen.marlou@gmail.com entered name at signing as Marlou Cornelissen Hermsen 2023-11-15 - 2:30:54 PM GMT- IP address: 146.70.175.36
Document e-signed by Marlou Cornelissen Hermsen (cornelissen.marlou@gmail.com) Signature Date: 2023-11-15 - 2:30:56 PM GMT - Time Source: server- IP address: 146.70.175.36
Agreement completed.
2023-11-15 - 2:30:56 PM GMT
| POSTCARDS FOR PEACE | POSTCARDS FOR PEACE | POSTCARDS FOR PEACE | POSTCARDS FOR PEACE | POSTCARDS FOR PEACE | 1168645 | 1168645 | 1168645 | CC16a | ||
|---|---|---|---|---|---|---|---|---|---|---|
| For the period from |
1-Feb-22 | To | 31-Jan-23 | |||||||
| Section A Receipts and payments | ||||||||||
| A1 Receipts | Unrestricted to the nearest £ |
Restricted funds to the nearest £ |
Endowment to the nearest £ |
Total funds to the nearest £ |
Last year to the nearest £ |
|||||
Donations, Legacies and grants |
300 | - | - | 300 | - | |||||
| Sales | 280 | 10 | - | 290 | 127 | |||||
| - | - | - | - | - | ||||||
| - | - | - | - | - | ||||||
| - | - | - | - | - | ||||||
| - | - | - | - | - | ||||||
| - | - | - | - | - | ||||||
| - | - | - | - | - | ||||||
| Sub total (Gross income for AR) |
580 | 10 | - | 590 | 127 | |||||
| A2 Asset and investment sales, | ||||||||||
| - | - | - | - | - | ||||||
| - | - | - | - | - | ||||||
| A3 Payments Sub total Total receipts |
- | - | - | - | - | |||||
| 580 | 10 | - | 590 | 127 | ||||||
Advertising & Marketing |
- | - | - | - | - | |||||
| Accountancy | 1,117 | 1,117 | 100 | |||||||
| Bank interest and charges | 26 | 1 | - | 27 | 6 | |||||
| Cost of Goods Sold | 263 | 62 | - | 325 | 96 | |||||
| General Expenses | - | - | - | - | ||||||
| IT Software and Consumables | - | - | - | - | ||||||
| Postage, Freight & Courier | 55 | 13 | - | 69 | 20 | |||||
| Printing & stationary | - | - | - | - | ||||||
| Travel/Subsistence national | - | - | - | - | ||||||
| Repayment of loan | - | - | - | - | ||||||
| Sub total | 1,461 | 76 | - | 1,538 | 222 | |||||
| A4 Asset and investment | ||||||||||
| Stock movement | - 263 |
- 62 |
- | - 325 |
- 96 |
|||||
| - | - | - | - | - | ||||||
| A5 Transfers between funds A6 Cash funds last year end Sub total Total payments Net of receipts/(payments) Cash funds this year end |
- 263 |
- 62 |
- | - 325 |
- 96 |
|||||
| 1,198 | 14 | - | 1,213 | 126 | ||||||
| - 618 |
- 4 |
- | - 623 |
1 | ||||||
| - | - | - | - | - | ||||||
| 1 | 41 | 42 | 42 | |||||||
| - 35 |
38 | 3 | 42 | |||||||
| Section B Statement of assets and liabilities at the end of the period | ||||||||||
| Categories | Details | Unrestricted to nearest £ |
Restricted funds to nearest £ |
Endowment to nearest £ |
||||||
| B1 Cash funds B2 Other monetary assets |
Cash Held | 3 | - | - | ||||||
| - | - | - | ||||||||
| - | - | - | ||||||||
| 3 | - | - | ||||||||
| Agreement Error | OK | |||||||||
| Unrestricted funds to nearest £ - - - - - - |
Restricted funds to nearest £ - - - - - - |
Endowment funds to nearest £ |
||||||||
| - | - | - | ||||||||
| - | - | - | ||||||||
| - | - | - | ||||||||
| - | - | - | ||||||||
| - | - | - | ||||||||
| - | - | - | ||||||||
CCXX R1 accounts (SS)
11/2/2023
1
| B3 Investment assets B4 Assets retained for the charity’s own use B5 Liabilities Signed by one or two trustees on behalf M |
B3 Investment assets B4 Assets retained for the charity’s own use B5 Liabilities Signed by one or two trustees on behalf M |
Details | Fund to which asset | Cost (optional) | Current value |
|---|---|---|---|---|---|
| - | - | ||||
| - | - | ||||
| - | - | ||||
| - | - | ||||
| - | - | ||||
| Current value | |||||
| - | |||||
| - | |||||
| - | |||||
| - | |||||
| - | |||||
| - | |||||
| - | |||||
| - | |||||
| - | |||||
| When due | |||||
| Date of approval | |||||
| Yolanda Zita Luiten | Nov 15, 2023 |
||||
| Marlou Cornelissen Hermsen | Dec 1, 2023 | ||||
| M | |||||
| Martin Rowsell | Nov 2, 2023 | ||||
- The trustees confirm, in accordance with the Charitable Incorporation (General) Regulations 2012, that at the period end the CIO did not have any outstanding gurantees to third parties any debts secured on assets of the CIO.
CCXX R2 accounts (SS)
11/2/2023
2
P4P Accounts Year ended 31 Jan 2023 (to sign)
(1)
Final Audit Report
2023-12-01
Created: 2023-11-10 By: Laura Holder (laura@crakerbusinesssolutions.co.uk) Status: Signed Transaction ID: CBJCHBCAABAAxlqWwINDEI13x4xbOFMSMr840laE4ROj
"P4P Accounts Year ended 31 Jan 2023 (to sign) (1)" History
Document created by Laura Holder (laura@crakerbusinesssolutions.co.uk)
2023-11-10 - 9:44:06 AM GMT- IP address: 149.241.200.56
Document emailed to zitaluiten@gmail.com for signature
2023-11-10 - 9:45:00 AM GMT
Email viewed by zitaluiten@gmail.com
2023-11-10 - 10:49:49 AM GMT- IP address: 66.249.81.104
Email viewed by zitaluiten@gmail.com
2023-11-15 - 3:12:34 PM GMT- IP address: 66.249.81.101
- Signer zitaluiten@gmail.com entered name at signing as Zita Luiten
2023-11-15 - 3:18:49 PM GMT- IP address: 77.164.185.47
Document e-signed by Zita Luiten (zitaluiten@gmail.com)
Signature Date: 2023-11-15 - 3:18:51 PM GMT - Time Source: server- IP address: 77.164.185.47
Document emailed to cornelissen.marlou@gmail.com for signature
2023-11-15 - 3:18:52 PM GMT
Email viewed by cornelissen.marlou@gmail.com
2023-11-15 - 8:02:04 PM GMT- IP address: 104.28.40.140
Email viewed by cornelissen.marlou@gmail.com
2023-12-01 - 2:56:42 PM GMT- IP address: 81.19.208.84
Signer cornelissen.marlou@gmail.com entered name at signing as Marlou Cornelissen
2023-12-01 - 2:57:23 PM GMT- IP address: 81.19.208.84
Document e-signed by Marlou Cornelissen (cornelissen.marlou@gmail.com) Signature Date: 2023-12-01 - 2:57:25 PM GMT - Time Source: server- IP address: 81.19.208.84
Agreement completed.
2023-12-01 - 2:57:25 PM GMT