**Trustees' Annual Report for the period** Period start date Period end date 01 02 2022 **T** 31 01 2023 **From o** ## Section A Reference and administration details **Charity name** POSTCARDS FOR PEACE **Other names charity is known by Registered charity number (if any)** 1168645 **Charity's principal address** 6 RAYFORD CLOSE PEACEHAVEN EAST SUSSEX **Postcode BN10 8JY** ## **Names of the charity trustees who manage the charity** |1
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19|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or**
**body) entitled to appoint**
**trustee (ifany)**| |---|---|---|---|---| ||Martin David
Rowsell|Chair||| ||Marlou
Cornelissen
Hermsen|Treasurer||Martin Rowsell| ||Zita Luiten|Secretary||Martin Rowsell| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| **TAR** March **2012** 1 20 **Names of the trustees for the charity, if any, (for example, any custodian trustees) Name Dates acted if not for whole year** ## **Names and addresses of advisers (Optional information)** **Type of adviser Name Address** ## **Name of chief executive or names of senior staff members (Optional information)** ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** Charitable Constitution. Originally published August 2016 and amended Type of governing document with new trustee details in October 2018. (eg. trust deed, constitution) Type of governing document Charitable Incorporated Organisation whose only voting members are its How the charity is constituted charity trustees (‘Foundation’ model constitution) (eg. trust, association, company) Original trustees were selected by the founder, Martin Rowsell. Future Trustee selection methods trustees will be selected by existing trustees. (eg. appointed by, elected by) ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: There are currently no policies and procedures in place for the induction and training of trustees. However, as the charity grows, and funding allows, this is something that will be considered, - policies and procedures adopted for the induction and training of trustees; - the charity’s organisational structure and any wider network with which the charity works; - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. ## **Section C Objectives and activities** **TAR** March **2012** 2 ## **Postcard Exchange Network** **Summary of the objects of the charity set out in its governing document** The network has seen no activity over a number of years now. It didn’t take off as much as we hoped. ## **Postcards For Peace Ambassadors** **Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)** Our Ambassadors are our connection to different countries and allow us to hear first hand what issues are affecting different parts of the world and how Postcards For Peace could work to help them. We suspended the recruitment of new Ambassadors in 2019, hoping to find a new way to utilise this network of like minded people. It has also proved difficult to get those Ambassadors already recruited to help us in the way they once did, partly because their lives have moved on. ## **Additional details of objectives and activities (Optional information)** Ambassadors act on behalf of Postcards For Peace on a voluntary basis. They may suggest ways in which we could help in their particular country or offer feedback on the work we are doing. They do not have access to, nor are offered, charity funds. You **may choose** to include further statements, where relevant, about: - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. **TAR** March **2012** 3 Section D Achievements and performance **Some major religious celebrations marked on social media. Summary of the main achievements of the charity** Sales through the online shop continued without any advertising, albeit at **during the year** a slower pace. **TAR** March **2012** 4 ## **Section E Financial review** At this point, Postcards For Peace does not have a reserves policy. ## **Brief statement of the** **charity’s policy on reserves** **Details of any funds materially in deficit** N/A ## **Further financial review details (Optional information)** Income has come solely from online sales of postcards, T-shirts, cards and CDs. You **may choose** to include additional information, where relevant about: The most significant cost is the Cost of Goods Sold. This is the total cost ● the charity’s principal of Postcards bought during the year, but then adjusted to remove the sources of funds (including value of the year end stock as that has not been sold in the year. The any fundraising); cost value of stock was £1,184. ● how expenditure has supported the key objectives Money from the website shop sales has been used to pay outstanding of the charity; debts. ● investment policy and objectives including any We have taken a very cautious approach to our funds. ethical investment policy adopted. ## **Section F Other optional information** A decision was made to remove the charitable status of the organisation from November 2023. The online shop will remain in place to sell remaining stock and cover outstanding debts. Any profit after debts have been repaid, will be donated to a similar charity. ## **Section G Declaration** > **[The trustees declare that they have approved the trustees’ report above. ]** **Signed on behalf of the charity’s trustees** ## **Signature(s)** Marlou Cornelissen Hermsen (Nov 15, 2023 14:30 GMT) Marlou Cornelissen Hermsen **Full name(s)** Martin David Rowsell **Position (eg Secretary, Chair,** Chair Treasurer **etc) Date** Nov 2, 2023 **TAR** March **2012** 5 TAR Mar¢h 2012 ## Trustees Annual Report 22-23 (to sign) Final Audit Report 2023-11-15 Created: 2023-11-10 By: Laura Holder (laura@crakerbusinesssolutions.co.uk) Status: Signed Transaction ID: CBJCHBCAABAAQaE9Cthp0QrQKQt1ZqUOPZBL2_rEgNBN ## "Trustees Annual Report 22-23 (to sign)" History Document created by Laura Holder (laura@crakerbusinesssolutions.co.uk) 2023-11-10 - 9:45:57 AM GMT- IP address: 149.241.200.56 Document emailed to cornelissen.marlou@gmail.com for signature 2023-11-10 - 9:46:38 AM GMT Email viewed by cornelissen.marlou@gmail.com 2023-11-10 - 3:40:01 PM GMT- IP address: 104.28.89.69 Email viewed by cornelissen.marlou@gmail.com 2023-11-15 - 1:42:00 PM GMT- IP address: 146.70.175.36 Signer cornelissen.marlou@gmail.com entered name at signing as Marlou Cornelissen Hermsen 2023-11-15 - 2:30:54 PM GMT- IP address: 146.70.175.36 Document e-signed by Marlou Cornelissen Hermsen (cornelissen.marlou@gmail.com) Signature Date: 2023-11-15 - 2:30:56 PM GMT - Time Source: server- IP address: 146.70.175.36 Agreement completed. 2023-11-15 - 2:30:56 PM GMT ||**POSTCARDS FOR PEACE**|**POSTCARDS FOR PEACE**|**POSTCARDS FOR PEACE**|**POSTCARDS FOR PEACE**|**POSTCARDS FOR PEACE**|**1168645**|**1168645**|**1168645**|**CC16a**|| |---|---|---|---|---|---|---|---|---|---|---| ||**For the period**
**from**||1-Feb-22||**To**||31-Jan-23|||| |||||||||||| |**Section A Receipts and payments**||||||||||| |**A1 Receipts**|**Unrestricted**
**to the nearest £**||**Restricted funds**
**to the nearest £**||**Endowment**
**to the nearest £**||**Total funds**
**to the nearest £**||**Last year**
**to the nearest £**|| |
Donations, Legacies and grants|**300**||**-**||**-**||**300**||**-**|| |Sales|**280**||**10**||**-**||**290**||**127**|| ||**-**||**-**||**-**||**-**||**-**|| ||**-**||**-**||**-**||**-**||**-**|| ||**-**||**-**||**-**||**-**||**-**|| ||**-**||**-**||**-**||**-**||**-**|| ||**-**||**-**||**-**||**-**||**-**|| ||**-**||**-**||**-**||**-**||**-**|| |**_Sub total_**
_(Gross income for AR)_|**580**||**10**||**-**||**590**||**127**|| |||||||||||| |**A2 Asset and investment sales,**||||||||||| ||**-**||**-**||**-**||**-**||**-**|| ||**-**||**-**||**-**||**-**||**-**|| |**A3 Payments**
**_Sub total_**
**_Total receipts_**|**-**||**-**||**-**||**-**||**-**|| |||||||||||| ||**580**||**10**||**-**||**590**||**127**|| |||||||||||| |||||||||||| |
Advertising & Marketing|**-**||**-**||**-**||**-**||**-**|| |Accountancy|**1,117**||||||**1,117**||**100**|| |Bank interest and charges|**26**||**1**||**-**||**27**||**6**|| |Cost of Goods Sold|**263**||**62**||**-**||**325**||**96**|| |General Expenses|||**-**||**-**||**-**||**-**|| |IT Software and Consumables|||**-**||**-**||**-**||**-**|| |Postage, Freight & Courier|**55**||13||**-**||**69**||**20**|| |Printing & stationary|||**-**||**-**||**-**||**-**|| |Travel/Subsistence national|||**-**||**-**||**-**||**-**|| |Repayment of loan|||**-**||**-**||**-**||**-**|| |**_Sub total_**|**1,461**||**76**||**-**||**1,538**||**222**|| |||||||||||| |**A4 Asset and investment**||||||||||| |Stock movement|**-**
**263**||**-**
**62**||**-**||**-**
**325**||**-**
**96**|| ||**-**||**-**||**-**||**-**||**-**|| |**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Sub total_**
**_Total payments_**
**_Net of receipts/(payments)_**
**_Cash funds this year end_**|**-**
**263**||**-**
**62**||**-**||**-**
**325**||**-**
**96**|| |||||||||||| ||**1,198**||**14**||**-**||**1,213**||**126**|| |||||||||||| ||**-**
**618**||**-**
**4**||**-**||**-**
**623**||**1**|| ||**-**||**-**||**-**||**-**||**-**|| ||**1**||**41**||||**42**||**42**|| ||**-**
**35**||**38**||||**3**||**42**|| |||||||||||| |**Section B Statement of assets and liabilities at the end of the period**||||||||||| |**Categories**|**Details**||||**Unrestricted**
**to nearest £**||**Restricted funds**
**to nearest £**||**Endowment**
**to nearest £**|| |**B1 Cash funds**
**B2 Other monetary assets**|Cash Held||||**3**||**-**||**-**|| ||||||**-**||**-**||**-**|| ||||||**-**||**-**||**-**|| ||||||**3**||**-**||**-**|| ||||||||Agreement Error||OK|| ||||||**Unrestricted**
**funds**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**||**Restricted funds**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**||**Endowment**
**funds**
**to nearest £**|| ||||||**-**||**-**||**-**|| ||||||**-**||**-**||**-**|| ||||||**-**||**-**||**-**|| ||||||**-**||**-**||**-**|| ||||||**-**||**-**||**-**|| ||||||**-**||**-**||**-**|| |||||||||||| CCXX R1 accounts (SS) 11/2/2023 1 |**B3 Investment assets**
**B4 Assets retained for the**
**charity’s own use**
**B5 Liabilities**
Signed by one or two trustees on behalf
M|**B3 Investment assets**
**B4 Assets retained for the**
**charity’s own use**
**B5 Liabilities**
Signed by one or two trustees on behalf
M|**Details**|**Fund to which asset**|**Cost (optional)**|**Current value**| |---|---|---|---|---|---| |||||**-**|**-**| |||||**-**|**-**| |||||**-**|**-**| |||||**-**|**-**| |||||**-**|**-**| ||||||**Current value**| ||||||**-**| ||||||**-**| ||||||**-**| ||||||**-**| ||||||**-**| ||||||**-**| ||||||**-**| ||||||**-**| ||||||**-**| ||||||**When due**| ||||||| ||||||| ||||||| ||||||| ||||||| ||||||Date of approval| ||||Yolanda Zita Luiten||
Nov 15, 2023| ||||Marlou Cornelissen Hermsen||Dec 1, 2023| ||M||||| ||||Martin Rowsell||Nov 2, 2023| ||||||| 1. The trustees confirm, in accordance with the Charitable Incorporation (General) Regulations 2012, that at the period end the CIO did not have any outstanding gurantees to third parties any debts secured on assets of the CIO. CCXX R2 accounts (SS) 11/2/2023 2 ## P4P Accounts Year ended 31 Jan 2023 (to sign) ## (1) Final Audit Report 2023-12-01 Created: 2023-11-10 By: Laura Holder (laura@crakerbusinesssolutions.co.uk) Status: Signed Transaction ID: CBJCHBCAABAAxlqWwINDEI13x4xbOFMSMr840laE4ROj ## "P4P Accounts Year ended 31 Jan 2023 (to sign) (1)" History Document created by Laura Holder (laura@crakerbusinesssolutions.co.uk) 2023-11-10 - 9:44:06 AM GMT- IP address: 149.241.200.56 Document emailed to zitaluiten@gmail.com for signature 2023-11-10 - 9:45:00 AM GMT Email viewed by zitaluiten@gmail.com 2023-11-10 - 10:49:49 AM GMT- IP address: 66.249.81.104 Email viewed by zitaluiten@gmail.com 2023-11-15 - 3:12:34 PM GMT- IP address: 66.249.81.101 - Signer zitaluiten@gmail.com entered name at signing as Zita Luiten 2023-11-15 - 3:18:49 PM GMT- IP address: 77.164.185.47 Document e-signed by Zita Luiten (zitaluiten@gmail.com) Signature Date: 2023-11-15 - 3:18:51 PM GMT - Time Source: server- IP address: 77.164.185.47 ## Document emailed to cornelissen.marlou@gmail.com for signature 2023-11-15 - 3:18:52 PM GMT ## Email viewed by cornelissen.marlou@gmail.com 2023-11-15 - 8:02:04 PM GMT- IP address: 104.28.40.140 Email viewed by cornelissen.marlou@gmail.com 2023-12-01 - 2:56:42 PM GMT- IP address: 81.19.208.84 Signer cornelissen.marlou@gmail.com entered name at signing as Marlou Cornelissen 2023-12-01 - 2:57:23 PM GMT- IP address: 81.19.208.84 Document e-signed by Marlou Cornelissen (cornelissen.marlou@gmail.com) Signature Date: 2023-12-01 - 2:57:25 PM GMT - Time Source: server- IP address: 81.19.208.84 Agreement completed. 2023-12-01 - 2:57:25 PM GMT