Trustees' Annual Report for the period Period start date Period end date 01 02 2021 T 31 01 2022 From o Section A Reference and administration details
Charity name POSTCARDS FOR PEACE Other names charity is known by Registered charity number (if any) 1168645 Charity's principal address 6 RAYFORD CLOSE PEACEHAVEN EAST SUSSEX Postcode BN10 8JY
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (if any) |
|---|---|---|---|---|
| Martin David Rowsell |
Chair | |||
| Marlou Cornelissen Hermsen |
Treasurer | Martin Rowsell | ||
| Zita Luiten | Secretary | Martin Rowsell | ||
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20 Names of the trustees for the charity, if any, (for example, any custodian trustees) Name Dates acted if not for whole year
Names and addresses of advisers (Optional information)
Type of adviser Name Address
Name of chief executive or names of senior staff members (Optional information)
Section B Structure, governance and management
Description of the charity’s trusts
Charitable Constitution. Originally published August 2016 and amended Type of governing document with new trustee details in October 2018. (eg. trust deed, constitution) Charitable Incorporated Organisation whose only voting members are its How the charity is constituted charity trustees (‘Foundation’ model constitution) (eg. trust, association, company) Original trustees were selected by the founder, Martin Rowsell. Future Trustee selection methods trustees will be selected by existing trustees. (eg. appointed by, elected by)
Additional governance issues (Optional information)
You may choose to include additional information, where relevant, about:
There are currently no policies and procedures in place for the induction and training of trustees. However, as the charity grows, and funding allows, this is something that will be considered,
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policies and procedures adopted for the induction and training of trustees;
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the charity’s organisational structure and any wider network with which the charity works;
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relationship with any related parties;
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trustees’ consideration of major risks and the system and procedures to manage them.
Section C Objectives and activities
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| Summary of the objects of the charity set out in its governing document Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit) |
Due to the Covid-19 pandemic and the closure of schools around the world, it proved difficult to get any activities off the ground. Postcard Exchange Network The network has seen no activity over a number of years now. It didn’t take off as much as we hoped. |
|---|---|
| Postcards For Peace Ambassadors Our Ambassadors are our connection to different countries and allow us to hear first hand what issues are affecting different parts of the world and how Postcards For Peace could work to help them. We suspended the recruitment of new Ambassadors in 2019, hoping to find a new way to utilise this network of like minded people. It has also proved difficult to get those Ambassadors already recruited to help us in the way they once did, partly because their lives have moved on. Postcard Design Competition Because of the global pandemic and with schools closed, we didn’t run the competition this year. |
Additional details of objectives and activities (Optional information)
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Ambassadors act on behalf of Postcards For Peace on a voluntary basis. They may suggest ways in which we could help in their particular country or offer feedback on the work we are doing.
They do not have access to, nor are offered, charity funds.
You may choose to include further statements, where relevant, about:
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policy on grantmaking;
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policy programme related investment;
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contribution made by volunteers.
Section D Achievements and performance
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Summary of the main achievements of the charity during the year
Some major religious celebrations marked on social media. Sales through the online shop continued without any advertising, albeit at a slower pace.
Section E Financial review
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At this point, Postcards For Peace does not have a reserves policy.
Brief statement of the charity’s policy on reserves
Details of any funds materially in deficit
N/A
Further financial review details (Optional information)
You may choose to include additional information, where relevant about:
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the charity’s principal sources of funds (including any fundraising);
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how expenditure has supported the key objectives of the charity;
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investment policy and objectives including any ethical investment policy adopted.
Income has come solely from online sales of postcards, T-shirts, cards and CDs.
The most significant cost is the Cost of Goods Sold. This is the total cost of Postcards bought during the year, but then adjusted to remove the value of the year end stock as that has not been sold in the year. The cost value of stock was £1,509. Much of the money from the website shop sales has been invested into creating other products because we believe that the items we sell also help to educate and raise awareness of our work.
We have taken a very cautious approach to our funds and have always ensured that we maintain a contingency for unexpected costs.
Section F Other optional information
Section G Declaration
[The trustees declare that they have approved the trustees’ report above. ]
Signed on behalf of the charity’s trustees
Signature(s)
Full name(s) Martin David Rowsell
Marlou Cornelissen Hermsen
Position (eg Secretary, Chair, Chair etc)
Treasurer
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Date 21111122 21111122 TAR Mareh 2012
| POSTCARDS FOR PEACE | POSTCARDS FOR PEACE | POSTCARDS FOR PEACE | 1168645 |
|---|---|---|---|
| Receipts andpayments accounts | |||
| For the period from |
01-Feb-21 | To | 31-Jan-22 |
CC16a
Section A Receipts and payments
| A1 Receipts | Unrestricted to the nearest £ |
Unrestricted to the nearest £ |
Restricted funds to the nearest £ |
Restricted funds to the nearest £ |
Endowment to the nearest £ |
Endowment to the nearest £ |
Total funds to the nearest £ |
Total funds to the nearest £ |
Last year to the nearest £ - 286 - - - - - - 286 - - - 286 |
|---|---|---|---|---|---|---|---|---|---|
Donations,Legacies andgrants |
- | - | - | - | - | ||||
| Sales | 54 | 73 | - | 127 | 286 | ||||
| - | - | - | - | - | |||||
| - | - | - | - | - | |||||
| - | - | - | - | - | |||||
| - | - | - | - | - | |||||
| - | - | - | - | - | |||||
| - |
- | - | - | - | |||||
| ~~Sub total~~~~(Gross income for AR)~~ | 54 | 73 | - | 127 | 286 | ||||
| A2 Asset and investment sales, | |||||||||
| - | |||||||||
| - | |||||||||
| ~~Sub total~~ | - | ||||||||
| Total receipts A3 Payments |
|||||||||
Advertising& Marketing |
- | - | - | - | - | ||||
| Accountancy | 42 | 58 | - | 100 | - | ||||
| Bank interest and charges | 3 | 3 | - | 6 | 15 | ||||
| Cost of Goods Sold | 181 | - 85 | - | 96 | 89 | ||||
| General Expenses | - | - | - | - | |||||
| IT Software and Consumables | - | - | - | - | |||||
| Postage,Freight & Courier | 8 | 12 | - | 20 | 47 | ||||
| Printing& stationary | - | - | - | - | |||||
| Travel/Subsistence national | - | - | - | - | |||||
| Repayment of loan | - | - | - | 350 | |||||
| **Sub total ** | 234 | - 12 | - | 222 | 501 | ||||
| A4 Asset and investment | |||||||||
| Stock movement | - 181 | ||||||||
| - | |||||||||
| **Sub total ** | - 181 | ||||||||
| Total payments Net of receipts/(payments) A5 Transfers between funds A6 Cash funds last year end Cash funds this year end |
|||||||||
| 1 | **- ** | ||||||||
| - | **- ** | ||||||||
| 1 | 41 | ||||||||
| 2 | 41 | ||||||||
Section B Statement of assets and liabilities at the end of the period
| Categories B2 Other monetary assets B3 Investment assets B1 Cash funds |
(agree balances with receipts and payments account(s)) Details Details Details Cash Held Total cash funds |
Unrestricted to nearest £ 2 - - 2 OK Unrestricted funds to nearest £ - - - - - - Fund to which asset |
Restricted funds to nearest £ 41 - - 41 OK Restricted funds to nearest £ - - - - - - Cost(optional) - - - |
Endowment |
|---|---|---|---|---|
| to nearest £ | ||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| OK | ||||
| Endowment funds |
||||
| to nearest £ | ||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| Current value | ||||
| - | - | |||
| - | - | |||
| - | - |
CCXX R1 accounts (SS)
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| - | - | ||||||||
|---|---|---|---|---|---|---|---|---|---|
| - | - | ||||||||
| Details | Fund to which asset | Cost(optional) | Current value | ||||||
| B4 Assets retained for the | Stock Held | Unrestricted | 739 | - | |||||
| charity’s own use | Stock Held | Restricted | 769 | - | |||||
| - | - | ||||||||
| - | - | ||||||||
| - | - | ||||||||
| - | - | ||||||||
| - | - | ||||||||
| - | - | ||||||||
| - | - | ||||||||
| Details | Fund to which | Amount due | When due | ||||||
| B5 Liabilities | Creditors | Unrestricted | 320 | ||||||
| Loan | Unrestricted | 300 | |||||||
| - | |||||||||
| - | |||||||||
| - | |||||||||
| Signed by one or two trustees on | Signature | Name | Date of approval | ||||||
| Yolanda | ZitaLuiten | 21/11/2022 | |||||||
| Marie-Louise Hermsen | |||||||||
| 21/11/2022 | |||||||||
| Martin | Rowsell | ||||||||
| 21/11/2022 | |||||||||
- The trustees confirm, in accordance with the Charitable Incorporation (General) Regulations 2012, that at the period end the CIO did not have any outstanding gurantees to third parties any debts secured on assets of the CIO.
CCXX R2 accounts (SS)
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