**Trustees' Annual Report for the period** Period start date Period end date 01 02 2021 **T** 31 01 2022 **From o** Section A Reference and administration details
**Charity name** POSTCARDS FOR PEACE **Other names charity is known by Registered charity number (if any)** 1168645 **Charity's principal address** 6 RAYFORD CLOSE PEACEHAVEN EAST SUSSEX **Postcode BN10 8JY**
## **Names of the charity trustees who manage the charity**
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19|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or**
**body) entitled to appoint**
**trustee (if any)**|
|---|---|---|---|---|
||Martin David
Rowsell|Chair|||
||Marlou
Cornelissen
Hermsen|Treasurer||Martin Rowsell|
||Zita Luiten|Secretary||Martin Rowsell|
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March **2012**
**TAR**
1
20 **Names of the trustees for the charity, if any, (for example, any custodian trustees) Name Dates acted if not for whole year**
## **Names and addresses of advisers (Optional information)**
**Type of adviser Name Address**
## **Name of chief executive or names of senior staff members (Optional information)**
## **Section B Structure, governance and management**
## **Description of the charity’s trusts**
Charitable Constitution. Originally published August 2016 and amended Type of governing document with new trustee details in October 2018. (eg. trust deed, constitution) Charitable Incorporated Organisation whose only voting members are its How the charity is constituted charity trustees (‘Foundation’ model constitution) (eg. trust, association, company) Original trustees were selected by the founder, Martin Rowsell. Future Trustee selection methods trustees will be selected by existing trustees. (eg. appointed by, elected by)
## **Additional governance issues (Optional information)**
You **may choose** to include additional information, where relevant, about:
There are currently no policies and procedures in place for the induction and training of trustees. However, as the charity grows, and funding allows, this is something that will be considered,
- policies and procedures adopted for the induction and training of trustees;
- the charity’s organisational structure and any wider network with which the charity works;
- relationship with any related parties;
- trustees’ consideration of major risks and the system and procedures to manage them.
## **Section C Objectives and activities**
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|**Summary of the objects of the**
**charity set out in its governing**
**document**
**Summary of the main activities**
**undertaken for the public**
**benefit in relation to these**
**objects (include within this**
**section the statutory**
**declaration that trustees have**
**had regard to the guidance**
**issued by the Charity**
**Commission on public benefit)**|Due to the Covid-19 pandemic and the closure of schools around the
world, it proved difficult to get any activities off the ground.
**Postcard Exchange Network**
The network has seen no activity over a number of years now. It didn’t
take off as much as we hoped.|
|---|---|
||**Postcards For Peace Ambassadors**
Our Ambassadors are our connection to different countries and allow us
to hear first hand what issues are affecting different parts of the world
and how Postcards For Peace could work to help them. We suspended
the recruitment of new Ambassadors in 2019, hoping to find a new way
to utilise this network of like minded people. It has also proved difficult to
get those Ambassadors already recruited to help us in the way they
once did, partly because their lives have moved on.
**Postcard Design Competition**
Because of the global pandemic and with schools closed, we didn’t run
the competition this year.|
## **Additional details of objectives and activities (Optional information)**
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Ambassadors act on behalf of Postcards For Peace on a voluntary basis. They may suggest ways in which we could help in their particular country or offer feedback on the work we are doing.
They do not have access to, nor are offered, charity funds.
You **may choose** to include further statements, where relevant, about:
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
## Section D Achievements and performance
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## **Summary of the main achievements of the charity during the year**
**Some major religious celebrations marked on social media.** Sales through the online shop continued without any advertising, albeit at a slower pace.
## **Section E Financial review**
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At this point, Postcards For Peace does not have a reserves policy.
**Brief statement of the charity’s policy on reserves**
## **Details of any funds materially in deficit**
N/A
## **Further financial review details (Optional information)**
You **may choose** to include additional information, where relevant about:
- the charity’s principal sources of funds (including any fundraising);
- how expenditure has supported the key objectives of the charity;
- investment policy and objectives including any ethical investment policy adopted.
Income has come solely from online sales of postcards, T-shirts, cards and CDs.
The most significant cost is the Cost of Goods Sold. This is the total cost of Postcards bought during the year, but then adjusted to remove the value of the year end stock as that has not been sold in the year. The cost value of stock was £1,509. Much of the money from the website shop sales has been invested into creating other products because we believe that the items we sell also help to educate and raise awareness of our work.
We have taken a very cautious approach to our funds and have always ensured that we maintain a contingency for unexpected costs.
## **Section F Other optional information**
## **Section G Declaration**
> **[The trustees declare that they have approved the trustees’ report above. ]**
**Signed on behalf of the charity’s trustees**
## **Signature(s)**
**Full name(s)** Martin David Rowsell
Marlou Cornelissen Hermsen
**Position (eg Secretary, Chair,** Chair **etc)**
Treasurer
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Date
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Mareh 2012
|**POSTCARDS FOR PEACE**|**POSTCARDS FOR PEACE**|**POSTCARDS FOR PEACE**|**1168645**|
|---|---|---|---|
|**Receipts andpayments accounts**||||
|**For the period**
**from**|01-Feb-21|**To**|31-Jan-22|
**CC16a**
## **Section A Receipts and payments**
|**A1 Receipts**|**Unrestricted**
**to the nearest £**|**Unrestricted**
**to the nearest £**|**Restricted funds**
**to the nearest £**|**Restricted funds**
**to the nearest £**|**Endowment**
**to the nearest £**|**Endowment**
**to the nearest £**|**Total funds**
**to the nearest £**|**Total funds**
**to the nearest £**|**Last year**
**to the nearest £**
**-**
**286**
**-**
**-**
**-**
**-**
**-**
**-**
**286**
**-**
**-**
**-**
**286**|
|---|---|---|---|---|---|---|---|---|---|
|
Donations,Legacies andgrants|**-**||**-**||**-**||**-**||**-**|
|Sales|**54**||**73**||**-**||**127**||**286**|
||**-**||**-**||**-**||**-**||**-**|
||**-**||**-**||**-**||**-**||**-**|
||**-**||**-**||**-**||**-**||**-**|
||**-**||**-**||**-**||**-**||**-**|
||**-**||**-**||**-**||**-**||**-**|
||**-**
||**-**||**-**||**-**||**-**|
|~~**_Sub total_**~~~~_(Gross income for AR)_~~|**54**||**73**||**-**||**127**||**286**|
|**A2 Asset and investment sales,**||||||||||
||**-**|||||||||
||**-**|||||||||
|~~**_Sub total_**~~|**-**|||||||||
|**_Total receipts_**
**A3 Payments**||||||||||
|||||||||||
|
Advertising& Marketing|**-**||**-**||**-**||**-**||**-**|
|Accountancy|**42**||**58**||**-**||**100**||**-**|
|Bank interest and charges|**3**||**3**||**-**||**6**||**15**|
|Cost of Goods Sold|**181**||**- 85**||**-**||**96**||**89**|
|General Expenses|||**-**||**-**||**-**||**-**|
|IT Software and Consumables|||**-**||**-**||**-**||**-**|
|Postage,Freight & Courier|**8**||**12**||**-**||**20**||**47**|
|Printing& stationary|||**-**||**-**||**-**||**-**|
|Travel/Subsistence national|||**-**||**-**||**-**||**-**|
|Repayment of loan|||**-**||**-**||**-**||**350**|
|**_Sub total_ **|**234**||**- 12**||**-**||**222**||**501**|
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|**A4 Asset and investment**||||||||||
|Stock movement|**- 181**|||||||||
||**-**|||||||||
|**_Sub total_ **|**- 181**|||||||||
|**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**||||||||||
||**1**|
|**- **|||||||
||**-**||**- **|||||||
||**1**||**41**|||||||
||**2**||**41**|||||||
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## **Section B Statement of assets and liabilities at the end of the period**
|**Categories**
**B2 Other monetary assets**
**B3 Investment assets**
**B1 Cash funds**|(agree balances with receipts and payments account(s))
**Details**
**Details**
**Details**
Cash Held
**_Total cash funds_**|**Unrestricted**
**to nearest £**
**2**
**-**
**-**
**2**
OK
**Unrestricted**
**funds**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which asset**|**Restricted funds**
**to nearest £**
**41**
**-**
**-**
**41**
OK
**Restricted funds**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**Cost(optional)**
**-**
**-**
**-**|**Endowment**|
|---|---|---|---|---|
|||||**to nearest £**|
|||||**-**|
|||||**-**|
|||||**-**|
|||||**-**|
|||||OK|
|||||**Endowment**
**funds**|
|||||**to nearest £**|
|||||**-**|
|||||**-**|
|||||**-**|
|||||**-**|
|||||**-**|
|||||**-**|
||||||
|||||**Current value**|
||||**-**|**-**|
||||**-**|**-**|
||||**-**|**-**|
CCXX R1 accounts (SS)
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||||||||**-**||**-**|
|---|---|---|---|---|---|---|---|---|---|
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||**Details**|||**Fund to which asset**||**Cost(optional)**|||**Current value**|
|**B4 Assets retained for the**|Stock Held|||Unrestricted||**739**|||**-**|
|**charity’s own use**|Stock Held|||Restricted||**769**|||**-**|
||||||||**-**||**-**|
||||||||**-**||**-**|
||||||||**-**||**-**|
||||||||**-**||**-**|
||||||||**-**||**-**|
||||||||**-**||**-**|
||||||||**-**||**-**|
||**Details**|||**Fund to which**||**Amount due**|||**When due**|
|**B5 Liabilities**|Creditors|||Unrestricted||**320**||||
||Loan|||Unrestricted||**300**||||
||||||||**-**|||
||||||||**-**|||
||||||||**-**|||
|Signed by one or two trustees on||Signature||Print|Name||||Date of approval|
|||||Yolanda|ZitaLuiten||||21/11/2022|
|||||Marie-Louise Hermsen||||||
||||||||||21/11/2022|
|||||Martin|Rowsell|||||
||||||||||21/11/2022|
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1. The trustees confirm, in accordance with the Charitable Incorporation (General) Regulations 2012, that at the period end the CIO did not have any outstanding gurantees to third parties any debts secured on assets of the CIO.
CCXX R2 accounts (SS)
29/11/2022
2