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2025-10-31-accounts

AVON & SOMERSET SEARCH & RESCUE 1168479 Receipts and payments accounts CC16a For the period Period start date Period end date To from 01/11/2024 31/10/2025

Section A Receipts and payments Section A Receipts and payments Section A Receipts and payments
A1 Receipts Unrestricted
funds
to the nearest
£		 Restricted
funds
to the nearest £		 Endowment
funds
to the nearest £		 Total funds
to the nearest £		 Last year
to the nearest £

Donations		 27,767 6,725 - 34,492 62,653
Income from Charitable Activities 4,114 - - 4,114 950
- - - - -
- - - - -
- - - - -
- - - - -
Sub total(Gross income for
AR)		 31,881 6,725 - 38,606 63,603
A2 Asset and investment sales,
(see table).
Bank interest 1,556 - - 1,556 1,672
2nd Hand Vehicle Sale - - - - 15,631
Sub total 1,556 - - 1,556 17,303
Total receipts 33,437 6,725 - 40,162 80,906

A3 Payments

A3 Payments
Charitable Activity Payments 39,862 56,401
- -
- -
- -
- -
- -
- -
- -
- -
**Sub total ** 39,862 56,401
A4 Asset and investment
- -
- -
**Sub total ** - -
Total payments
Net of receipts/(payments)
A5 Transfers between funds
A6 Cash funds last year end
**Cash funds this year end **
56,401
- 6,425 24,506
- -
71,242 55,656

64,817
80,162
Section B Statement of assets and liabilities at the end of the period

Categories
B1 Cash funds
Details
Barclays Current Account
SB Appeal Fund
Unrestricted
to nearest £
29,732
Restricted
to nearest £
11,806		 Endowment
to nearest £
Barclays Current Account -
SB Appeal Fund 11,806 -

CCXX R1 accounts (SS)

31/08/2026

1

COIF Charities Deposit Fund 35,085 - -
Total cash funds 64,817 11,806 -
(agree balances with receipts and payments
account(s)) OK OK OK
Unrestricted Restricted Endowment
Details to nearest £ to nearest £ to nearest £
B2 Other monetary assets - -
- - -
- - -
- - -
- - -
- - -
B3 Investment assets Details Fund to which
~~asset belongs~~		 Cost (optional)
-		 Current value
~~(optional)~~
-
- -
- -
- -
- -
B4 Assets retained for the Details
Total Tangible Assets		 Fund to which
~~asset belongs~~
Unrestricted		 Cost (optional)
108,016		 Current value
~~(optional)~~
-
charity’s own use -
- -
- -
- -
- -
- -
- -
- -
Details Fund to which Amount due When due
B5 Liabilities -
-
-
-
-
Signed by one or two trustees on OBW
Signature		 Print Name
Oliver Wale		 Date of
~~approval~~
12/08/2025

CCXX R2 accounts (SS)

31/08/2026

2

Avon & Somerset Search And Rescue Mail - Re: ASSAR accounts 24/25

31/08/2026, 23:04

Treasurer ASSAR treasurer@assar.org.uk

Re: ASSAR accounts 24/25

1 message

Chris Thring chris.thring@assar.org.uk To: Treasurer ASSAR treasurer@assar.org.uk

Mon, Aug 31, 2026 at 1:16 PM

look much better; happy to sign these off

CT

On Sat, Aug 29, 2026 at 12:43 PM Treasurer ASSAR treasurer@assar.org.uk wrote: Hi Chris

Please find attached the updated accounts.

Very happy to call to discuss.

I have also attached images of my workings which will shed some light on what I did.

Regarding the £1 rounding error, let me know if you think it's best to take off income or payments (or if it doesn't matter).

Many thanks Maddie

https://mail.google.com/mail/u/0/?ik=4d28ef3532&view=pt&search=all&permthid=thread-f:1873229577048730255%7Cmsg-f:1875041157013167263&simpl=… 1/7

31108120)6_23..04 & SU￿r￿Cl Scurih.4ntl Rl￿luL Mail- Re." ASSAR acLounts 241 Ao @ I ltsv £29,73Z 08. /ii &% Zi 3. COIF Att L @ I kb. Zo7s £148 63,69? 71 tL. .-26,7Z& 4 VJUow( 2361 @613 '3,839 @ D27 £sosl p￿- £6k¥. hitps".Ilmajl tsiK)tsitLOnLItnaityknlOn.&￿d2￿C1ss52&WlCw=￿&SC8Jeh4I1&IMtth1tsllUc￿d-￿..j873￿?y577(￿7MI￿sfi7em%g-f..l87s[￿lIs?o]316726J￿￿1rnp1=... 217

Avon & Somerset Search And Rescue Mail - Re: ASSAR accounts 24/25

31/08/2026, 23:04

On Thu, Aug 20, 2026 at 4:16 PM Chris Thring chris.thring@assar.org.uk wrote: Thanks Maddie.

Maybe we could chat through these. I don't think you answered all the queries in quite the way I envisaged....

Plus I need to understand a bit more about the restricted fund amounts.

when are you free?

thx

CT

On Wed, Aug 19, 2026 at 12:10 PM Treasurer ASSAR treasurer@assar.org.uk wrote: Hi Chris

I have reattached the excel sheet with changes made as per the below. Do let me know if you have any further comments.

Many thanks Maddie

On Tue, Aug 11, 2026 at 1:22 PM Chris Thring chris.thring@assar.org.uk wrote: Hi Maddie

Some obvious comments and queries.

~~1. Sale of second-hand vehicle (prior year) belongs in A2 not A1 I~~ 've added this to A2.

~~2. Refunded spend is not a recognised separate income category for the R&P; presumably all this income should be either offset against expense or treated as donations I~~ 've added this to Donations in Row 11 and hidden the Refunded spend row.

https://mail.google.com/mail/u/0/?ik=4d28ef3532&view=pt&search=all&permthid=thread-f:1873229577048730255%7Cmsg-f:1875041157013167263&simpl=…

3/7

Avon & Somerset Search And Rescue Mail - Re: ASSAR accounts 24/25

31/08/2026, 23:04

~~3. 'Restricted funds correction' (B1) is not I assume a separate bank account? Is not the implication here that part of the Barclays ac is restricted and that therefore the line above should be split between restricted and unrestricted?~~ I removed £6725 from F53.

~~4. Should 'SB appeal fund' really be listed as unrestricted funds? (also B1)~~ I've moved this to H57 ("restricted").

  1. Do we have final bank statements for 31 october for all bank accounts? Could you send me copies please? Please find attached a pdf with transactions from 1 November 2024 to 31 October 2025 and statement with 31 October for both current acc and SB acc. I don't have the COIF/CCLA one yet.

  2. Could you also send me copies of invoices for:

  3. a) Keela 17 June 2025 £5761.45

  4. b) Gorge Outdoors 10 Feb 2025 £2577.52

  5. c) Aqualeisure 3 Feb 2025 £3198.72 Please find attached.

7 Is interest on the COIF ac included in the R&P? Can't see it This is being progressed via CCLA forms from my understanding (let me know if there's other things I can be doing in this line).

  1. I see that the Xero P&L makes a distinction between PPE and team clothing. The numbers in each account suggest that a lot of the latter costs have ended up under the former heading. Not really an issue for the CC but something I suggest you look at. I've made a note to look at this in the near future.

  2. The Xero 'refunded spend' ac, which looks like a sort of control account, has an opening credit balance of £1455.85 on it, which has clearly not been addressed during the year. The closing balance of £301.13 also includes

  3. under-recovery of water w/end costs of £40,

  4. under-recovery of 50th anniversary costs of £1716.98 although I accept that the dust may not have settled on that one.

But the opening balance looks odd. It suggests that the Team has received £1400 or so of income that has not been paid. Probably it has been paid out but the expense has been coded elsewhere. but this is something you will probably want to address. @Oliver Wale can we discuss this point as it would be useful to know what is included here and how we can address it.

  1. I realise of course that trying to tie up traditional accruals accounts to CC R&P accounts is a bit of a nightmare, particularly when you are trying to do this across several years but I do think you need to make the effort otherwise internal reporting will drift further and further away from publicly available data.

thats all for now!

CT

Chris Thring - Member

Avon & Somerset Search and Rescue

chris.thring@assar.org.uk

www.assar.org.uk Facebook - Avon & Somerset Search and Rescue Twitter - @AandS_SAR Instagram - https://www.instagram.com/avonandsomersetsar/

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Avon & Somerset Search And Rescue Mail - Re: ASSAR accounts 24/25

31/08/2026, 23:04

You should carry out your own anti-virus checks before opening any documents. ASSAR will not accept any liability for damage caused by computer viruses emanating from any attachment or other document supplied with this email. All email traffic may be subject to recording and / or monitoring in accordance with relevant legislation.

--

Treasurer ASSAR -

Avon & Somerset Search and Rescue

treasurer@assar.org.uk

www.assar.org.uk Facebook - Avon & Somerset Search and Rescue Twitter - @AandS_SAR Instagram - https://www.instagram.com/avonandsomersetsar/

This email and any attachments are intended solely for the individual to whom it is addressed. It may contain personal and / or sensitive material and should be handled according to the principles of the current Data Protection legislation.

If this Email has been misdirected, please notify the author immediately. If you are not the intended recipient you must not disclose, distribute, copy, print or rely on any of the information contained in it or attached, and all copies must be deleted immediately.

You should carry out your own anti-virus checks before opening any documents. ASSAR will not accept any liability for damage caused by computer viruses emanating from any attachment or other document supplied with this email. All email traffic may be subject to recording and / or monitoring in accordance with relevant legislation.

--

Chris Thring - Member

Avon & Somerset Search and Rescue

chris.thring@assar.org.uk

https://mail.google.com/mail/u/0/?ik=4d28ef3532&view=pt&search=all&permthid=thread-f:1873229577048730255%7Cmsg-f:1875041157013167263&simpl=… 5/7

Avon & Somerset Search And Rescue Mail - Re: ASSAR accounts 24/25

31/08/2026, 23:04

www.assar.org.uk Facebook - Avon & Somerset Search and Rescue Twitter - @AandS_SAR Instagram - https://www.instagram.com/avonandsomersetsar/

This email and any attachments are intended solely for the individual to whom it is addressed. It may contain personal and / or sensitive material and should be handled according to the principles of the current Data Protection legislation.

If this Email has been misdirected, please notify the author immediately. If you are not the intended recipient you must not disclose, distribute, copy, print or rely on any of the information contained in it or attached, and all copies must be deleted immediately.

You should carry out your own anti-virus checks before opening any documents. ASSAR will not accept any liability for damage caused by computer viruses emanating from any attachment or other document supplied with this email. All email traffic may be subject to recording and / or monitoring in accordance with relevant legislation.

--

Treasurer ASSAR -

Avon & Somerset Search and Rescue

treasurer@assar.org.uk

www.assar.org.uk Facebook - Avon & Somerset Search and Rescue Twitter - @AandS_SAR Instagram - https://www.instagram.com/avonandsomersetsar/

This email and any attachments are intended solely for the individual to whom it is addressed. It may contain personal and / or sensitive material and should be handled according to the principles of the current Data Protection legislation.

If this Email has been misdirected, please notify the author immediately. If you are not the intended recipient you must not disclose, distribute, copy, print or rely on any of the information contained in it or attached, and all copies must be deleted immediately.

You should carry out your own anti-virus checks before opening any documents. ASSAR will not accept any liability for damage caused by computer viruses emanating from any attachment or other document supplied with this email. All email traffic may be subject to recording and / or monitoring in accordance with relevant legislation.

--

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Avon & Somerset Search And Rescue Mail - Re: ASSAR accounts 24/25

31/08/2026, 23:04

Chris Thring - Member

Avon & Somerset Search and Rescue

chris.thring@assar.org.uk

www.assar.org.uk

Facebook - Avon & Somerset Search and Rescue Twitter - @AandS_SAR

Instagram - https://www.instagram.com/avonandsomersetsar/

This email and any attachments are intended solely for the individual to whom it is addressed. It may contain personal and / or sensitive material and should be handled according to the principles of the current Data Protection legislation.

If this Email has been misdirected, please notify the author immediately. If you are not the intended recipient you must not disclose, distribute, copy, print or rely on any of the information contained in it or attached, and all copies must be deleted immediately.

You should carry out your own anti-virus checks before opening any documents. ASSAR will not accept any liability for damage caused by computer viruses emanating from any attachment or other document supplied with this email. All email traffic may be subject to recording and / or monitoring in accordance with relevant legislation.

https://mail.google.com/mail/u/0/?ik=4d28ef3532&view=pt&search=all&permthid=thread-f:1873229577048730255%7Cmsg-f:1875041157013167263&simpl=… 7/7