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2023-03-31-accounts

Trustees’ Annual Report for the period

From 01.04.22 Period start date To 31.03.23 Period end date Charity name: Bridport Youth and Community Centre Trust

Charity registration number: 1168464

Objectives and Activities

SORP reference
Summary of the purposes of
the charity as set out in its
governing document		 Para 1.17 To act as a resource for children, young people
and the wider community of Bridport in the form
of running a youth and community centre.
Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.		 Para 1.17 and
1.19		 Provision of weekly youth club during term
times for children from 8 to 18 years old.
Additional provision for holiday clubs with hot
meals during school holidays all year round.
Provision of Baby and Toddler group twice a
week during term time only.
Provision of an inclusive meeting and activity
space for individuals and community groups.
Create partnerships with local schools,
organisations and charities.
Organising events for the local community.
Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit		 Para 1.18 The trustees are aware of the guidance and
where to find advice should it be required, and it
is considered when undertaking the charity’s
work.

Additional information (optional) You may choose to include further statements where relevant about:

SORP reference
Policy on grant making Para 1.38 The Trust does not have a grant making policy
and does not yet have the funds to consider
making grants.
Policy on social investment
including program related
investment		 Para 1.38 The Trust is not yet in a position to consider
having a social investment policy.
Contribution made by
volunteers		 Para 1.38 The only significant contribution made by
volunteers to the Trust’s activities relates to
help and support for our youth clubs and stay
and play group for 0 to 5 year old.

Other

Achievements and Performance

SORP reference
Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.		 Para 1.20 1.The successful running of three youth clubs,
including the development of a youth outreach
programme.
2. The successful delivery of the Healthy
Activities and Food programme on behalf of
Dorset Council.
3. Continued increase in number of community
groups using the centre for their activities.
4. Continued increase in revenue from hiring
meeting rooms and sports hall.
5. One trustee has left, and one new trustee
appointed.
6. New LED lighting installed in the entire
BYCC building.

Additional information (optional) You may choose to include further statements where relevant about:

Achievements against
objectives set		 Para 1.41
Performance of fundraising
activities against objectives
set		 Para 1.41 Quarterly music events organised by young
people for the young people which raise
money for youth club itself and provides a
very important activities for young people of
Bridport.
Investment performance
against objectives		 Para 1.41
Other

Financial Review

Financial Review
Review of the charity’s
financial position at the end
of the period		 Para 1.21 The Trust’s financial situation is stable and
secure with regards to its core activities, but not
yet in a position to consider development.
Statement explaining the
policy for holding reserves
stating why they are held		 Para 1.22 There is no current policy on reserves.
Amount of reserves held Para 1.22 £5,000
Reasons for holding zero
reserves		 Para 1.22 Since being formed the Trust has only had
sufficient income to maintain its core activities.
Details of fund materially in
deficit		 Para 1.24
Explanation of any
uncertainties about the
charity continuing as a going
concern		 Para 1.23 The Trust is confident in its ability to remain a
going concern.
Additional information (optional)
You may choose to include further statements		 Additional information (optional)
You may choose to include further statements		 where relevant about:
The charity’s principal
sources of funds (including
any fundraising)		 Para 1.47 The Trust receives £15,000 per annum from
Bridport Town Council which is guaranteed until
2023-24 and may continue beyond that.
The Trust receives majority of its funds from the
rental of rooms in the building and from grants.
Investment policy and
objectives including any
social investment policy
adopted		 Para 1.46 The Trust is not yet in a position to consider
having an investment policy.
A description of the principal
risks facing the charity		 Para 1.46 The principal risk facing the charity is the
increased cost of energy. In the short term both
our electricity and gas are supplied on a fixed
tariff, but when these end our costs could rise
significantly.
Another concern is the increasing cost of
building and maintenance work for a building
that requires constant work.
Other

Structure, Governance and Management

Description of charity’s
trusts:
Type of governing document
(trust deed, royal charter)		 Para 1.25 Trust Deed
How is the charity
constituted?
(e.g unincorporated
association, CIO)		 Para 1.25 CIO
Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees		 Para 1.25 New trustees appointed by existing trustees

Additional information (optional)

You may choose to include further statements where relevant about:

Policies and procedures adopted for the induction Para 1.51 and training of trustees The charity’s organisational structure and any wider Para 1.51 network with which the charity works Relationship with any related Para 1.51 parties Other

Reference and Administrative details

Charity name Bridport Youth and Community Centre Trust
Other name the charity uses BYCC
Registered charity number 1168464
Charity’s principal address Gundry Lane
Bridport
DT6 3RL

Names of the charity trustees who manage the charity

1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20		 Trustee name Office (if any) Dates acted if not for whole
**year **		 Name of person (or body) entitled
to appoint trustee (ifany)
Kelvin Clayton Chair
Leigh Hansford Treasurer
Helen Farmer
Joe Hackett

– Corporate trustees names of the directors at the date the report was approved

Director name

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year

Funds held as custodian trustees on behalf of others

Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Names and addresses of advisers (Optional information) Names and addresses of advisers (Optional information) Names and addresses of advisers (Optional information)
Type of
adviser
Name
Address
Ad Hoc/
Legal
/Council		 Will Austin c/o Bridport Town Council

Name of chief executive or names of senior staff members (Optional information) Katrina Polanska (Centre Manager)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s)
Full name(s)
Position (eg Secretary,
Chair, etc)
Date
Kelvin Clayton

Chair
04.12.2023
04.12.2023

Bridport Youth & Community Centre Trust

Bridport Youth & Community Centre Trust 1168464 Receipts and payments accounts For the period 01.04.22 31.03.23 To from

CC16a

Section A Receipts and payments Section A Receipts and payments
A1 Receipts Unrestricted
funds
to the nearest
£
21,788
-
31,127
3,580
5,298
13,237
8,840
11,242
55
1,080
96,247
-
-
-
96,247
14,560
45,286
464
5,198
-
4,461
1,261
5,901
15,228
25,728
400
961
1,717
274
2,630
92
124,161
-
-
-
124,161
- 27,914
-
58,922
31,008		 Restricted
funds
to the nearest £
5,001
-
-
-
-
-
-
-
-
-
5,001
-
-
-
5,001
-
-
-
-
-
-
-
-
5,001
-
-
-
-
-
-
5,001
-
-
-
5,001
-
-
-
-		 Endowment
funds
to the nearest £
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-		 Total funds
to the nearest £
26,789
-
31,127
3,580
5,298
13,237
8,840
11,242
55
1,080
101,248
-
-
-
101,248
14,560
45,286
464
5,198
-
4,461
1,261
5,901
15,228
30,729
400
961
1,717
274
2,630
92
129,162
-
-
-
129,162

- 27,914		 Last year
to the nearest £
Grants Received 21,788 80,662
HMRC JRS Grant - 170
Rent Received(Room Hire) 31,127 25,117
Car Parking permits 3,580 3,080
Donations 5,298 1,280
Fundraising 13,237 2,346
Youth Club income 8,840 7,307
Community projects(HAF) 11,242 -
Bank interest received 55 2
100 Club(Net Surplus) 1,080 1,405
Sub total(Gross income for
AR)		 96,247 121,369
A2 Asset and investment sales,
(see table).
-
- -
Sub total - -
Total receipts
A3 Payments
121,369
Staff Costs 14,560 13,111
Youth Serviceprovision 45,286 32,317
Pension costs 464
Fundraisingcosts 5,198 3,204
Community - 4,785
Insurance 4,461 3,505
Rates & Water 1,261 508
Light & Heat 5,901 4,547
Cleaning& Waste disposal 15,228 12,073
Repairs & Renewals 25,728 14,448
Fees & Subscriptions 400 721
Postage,Printing& Stationery 961 814
Website & Marketing 1,717 1,064
Telephone & Internet 274 255
Legal Fees 2,630 -
Sundries 92 1,338
**Sub total ** 124,161 92,690
Equipment costs inyear - 2,009
-
**Sub total ** - 2,009
Total payments
Net of receipts/(payments)
A5 Transfers between funds
A6 Cash funds last year end
Cash funds this year end
94,699
- 27,914 -
- 27,914		 26,670
- - - -
58,922 - 58,922 35,550
31,008 - 31,008 62,220

CCXX R1 accounts (SS)

11/07/2023

1

Section B Statement of assets and liabilities at the end of the period Section B Statement of assets and liabilities at the end of the period Section B Statement of assets and liabilities at the end of the period
Categories
Signed by one or two trustees on
behalf of all the trustees
B1 Cash funds
B2 Other monetary assets
B5 Liabilities
B3 Investment assets
B4 Assets retained for the
charity’s own use		 Signature
Details
Trade Creditors
Details
Bank Accounts
Cash in Hand
Closing Creditors
Details
Closing Debtors
Total cash funds
(agree balances with receipts and payments
account(s))
Trade Debtors
Details
Details
Computer Equipment
Assets acquired at 27th July 2016
This is the insured value of the contents
of the centre		 Unrestricted
funds
Restricted
funds
to nearest £
to nearest £
29,156
-
160
-
5,972
- 4,280
-
31,008
-
OK
OK
Unrestricted
funds
Restricted
funds
to nearest £
to nearest £
5,972
-
-
-
-
-
-
-
-
-
Fund to which
asset belongs
Cost (optional)
-
-
-
-
-
Fund to which
asset belongs
Cost (optional)
7,091
-
-
-
-
-
-
-
Fund to which
liability relates
Amount due
(optional)
4,280
-
-
-
-
Print Name
Kelvin Clayton (Chairman)
Leigh Hansford (Treasurer)		 Endowment
funds
to nearest £
-
-
-
-
OK
Endowment
funds
to nearest £
-
-
-
-
-
Current value
(optional)
-
-
-
-
-
Current value
(optional)
7,091
202,635
-
-
-
-
-
-
When due
(optional)
30 April 2023
Date of
approval
Kelvin Clayton (Chairman) 08.08.2023
Leigh Hansford (Treasurer) 08.08.2023

CCXX R2 accounts (SS)

11/07/2023

2

CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to tho trusteesl members of BRIDPORT YOUTH & COMMUNITY CENTRE TRUST On accounts for the year ended 31" MARCH 2023 Charity no {if any 1168464 Set out on pages I report to the trustees on my examinalion ofthe account5 of the above charity ("the Trusl'l for the year ended 3110312023. Responsibilities and As the charity trustees of the Trusl, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 {"the Act"). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5llbl of the Act. I have completed my examination. I confirm that no material matters have come to my attention (other than that disclosed below ') in connection with the examination which gives me cause to believe that in, any material respect.. accounting r8cerds were not kept in accordance with section 130 of the Act or the accounts do not accord with the accounting records Independent examiner's statement I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn In order to enable a proper understanding of the accounts to be reached. Please delete the words in the brackets if they do not 8ppIy. Slgned: Date: 10 1112s Name: Relevant professional qualificationls) or body lif any): FCCA Addrgss: gG- 28 tsJc4f ￿￿ÈET, 6dID¢)0￿?, OoQg&T IER October 2018

Section B Disclosure Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts.. directions and guidance for examiners}. Give here brief details of any items that the examiner wishes to disclose. IER October 2018