## **Trustees’ Annual Report for the period** ## **From 01.04.22 Period start date To 31.03.23 Period end date Charity name: Bridport Youth and Community Centre Trust** ## **Charity registration number: 1168464** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|To act as a resource for children, young people
and the wider community of Bridport in the form
of running a youth and community centre.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|Provision of weekly youth club during term
times for children from 8 to 18 years old.
Additional provision for holiday clubs with hot
meals during school holidays all year round.
Provision of Baby and Toddler group twice a
week during term time only.
Provision of an inclusive meeting and activity
space for individuals and community groups.
Create partnerships with local schools,
organisations and charities.
Organising events for the local community.| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|The trustees are aware of the guidance and
where to find advice should it be required, and it
is considered when undertaking the charity’s
work.| ## **Additional information (optional)** You may choose to include further statements where relevant about: ||SORP reference|| |---|---|---| |Policy on grant making|Para 1.38|The Trust does not have a grant making policy
and does not yet have the funds to consider
making grants.| |Policy on social investment
including program related
investment|Para 1.38|The Trust is not yet in a position to consider
having a social investment policy.| |Contribution made by
volunteers|Para 1.38|The only significant contribution made by
volunteers to the Trust’s activities relates to
help and support for our youth clubs and stay
and play group for 0 to 5 year old.| Other ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|1.The successful running of three youth clubs,
including the development of a youth outreach
programme.
2. The successful delivery of the Healthy
Activities and Food programme on behalf of
Dorset Council.
3. Continued increase in number of community
groups using the centre for their activities.
4. Continued increase in revenue from hiring
meeting rooms and sports hall.
5. One trustee has left, and one new trustee
appointed.
6. New LED lighting installed in the entire
BYCC building.| **Additional information (optional)** You may choose to include further statements where relevant about: |||| |---|---|---| |Achievements against
objectives set|Para 1.41|| |Performance of fundraising
activities against objectives
set|Para 1.41|Quarterly music events organised by young
people for the young people which raise
money for youth club itself and provides a
very important activities for young people of
Bridport.| |Investment performance
against objectives|Para 1.41|| |Other||| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|The Trust’s financial situation is stable and
secure with regards to its core activities, but not
yet in a position to consider development.| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|There is no current policy on reserves.| |Amount of reserves held|Para 1.22|£5,000| |Reasons for holding zero
reserves|Para 1.22|Since being formed the Trust has only had
sufficient income to maintain its core activities.| |Details of fund materially in
deficit|Para 1.24|| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|The Trust is confident in its ability to remain a
going concern.| |**Additional information (optional)**
You may choose to include further statements|**Additional information (optional)**
You may choose to include further statements|where relevant about:| |---|---|---| |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|The Trust receives £15,000 per annum from
Bridport Town Council which is guaranteed until
2023-24 and may continue beyond that.
The Trust receives majority of its funds from the
rental of rooms in the building and from grants.| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|The Trust is not yet in a position to consider
having an investment policy.| |A description of the principal
risks facing the charity|Para 1.46|The principal risk facing the charity is the
increased cost of energy. In the short term both
our electricity and gas are supplied on a fixed
tariff, but when these end our costs could rise
significantly.
Another concern is the increasing cost of
building and maintenance work for a building
that requires constant work.| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|Trust Deed| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|CIO| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|New trustees appointed by existing trustees| ## **Additional information (optional)** You may choose to include further statements where relevant about: Policies and procedures adopted for the induction Para 1.51 and training of trustees The charity’s organisational structure and any wider Para 1.51 network with which the charity works Relationship with any related Para 1.51 parties Other ## **Reference and Administrative details** |Charity name|Bridport Youth and Community Centre Trust| |---|---| |Other name the charity uses|BYCC| |Registered charity number|1168464| |Charity’s principal address|Gundry Lane
Bridport
DT6 3RL| ||| ## **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Kelvin Clayton|Chair||| ||Leigh Hansford|Treasurer||| ||Helen Farmer|||| ||Joe Hackett|||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## – Corporate trustees names of the directors at the date the report was approved **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** |**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**| |---|---|---| |**Type of**
**adviser**
**Name**
**Address**||| |**Ad Hoc/**
**Legal**
**/Council**|Will Austin|c/o Bridport Town Council| |||| |||| |||| **Name of chief executive or names of senior staff members (Optional information)** Katrina Polanska (Centre Manager) ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** |**Signature(s)**
**Full name(s)**
**Position (eg Secretary,**
**Chair, etc)**
**Date**||| |---|---|---| ||Kelvin Clayton|| ||
Chair|| ||04.12.2023|| ||04.12.2023|| **Bridport Youth & Community Centre Trust** **Bridport Youth & Community Centre Trust 1168464 Receipts and payments accounts For the period** 01.04.22 31.03.23 **To from** ## **CC16a** |**Section A Receipts and payments**|**Section A Receipts and payments**|||||| |---|---|---|---|---|---|---| |**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest**
**£**
**21,788**
**-**
**31,127**
**3,580**
**5,298**
**13,237**
**8,840**
**11,242**
**55**
**1,080**
**96,247**
**-**
**-**
**-**
**96,247**
**14,560**
**45,286**
**464**
**5,198**
**-**
**4,461**
**1,261**
**5,901**
**15,228**
**25,728**
**400**
**961**
**1,717**
**274**
**2,630**
**92**
**124,161**
**-**
**-**
**-**
**124,161**
**- 27,914**
**-**
**58,922**
**31,008**|**Restricted**
**funds**
**to the nearest £**
**5,001**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**5,001**
**-**
**-**
**-**
**5,001**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**5,001**
**-**
**-**
**-**
**-**
**-**
**-**
**5,001**
**-**
**-**
**-**
**5,001**
**-**
**-**
**-**
**-**|**Endowment**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Total funds**
**to the nearest £**
**26,789**
**-**
**31,127**
**3,580**
**5,298**
**13,237**
**8,840**
**11,242**
**55**
**1,080**
**101,248**
**-**
**-**
**-**
**101,248**
**14,560**
**45,286**
**464**
**5,198**
**-**
**4,461**
**1,261**
**5,901**
**15,228**
**30,729**
**400**
**961**
**1,717**
**274**
**2,630**
**92**
**129,162**
**-**
**-**
**-**
**129,162**

**- 27,914**||**Last year**
**to the nearest £**| |Grants Received|**21,788**|||||**80,662**| |HMRC JRS Grant|**-**|||||**170**| |Rent Received(Room Hire)|**31,127**|||||**25,117**| |Car Parking permits|**3,580**|||||**3,080**| |Donations|**5,298**|||||**1,280**| |Fundraising|**13,237**|||||**2,346**| |Youth Club income|**8,840**|||||**7,307**| |Community projects(HAF)|**11,242**|||||**-**| |Bank interest received|**55**|||||**2**| |100 Club(Net Surplus)|**1,080**|||||**1,405**| |**_Sub total_**_(Gross income for_
_AR)_|**96,247**|||||**121,369**| |||||||| |**A2 Asset and investment sales,**
**(see table).**||||||| ||**-**|||||| ||**-**|||||**-**| |**_Sub total_**|**-**|||||**-**| |**_Total receipts_**
**A3 Payments**||||||| |||||||**121,369**| |||||||| |Staff Costs|**14,560**|||||**13,111**| |Youth Serviceprovision|**45,286**|||||**32,317**| |Pension costs|**464**|||||| |Fundraisingcosts|**5,198**|||||**3,204**| |Community|**-**|||||**4,785**| |Insurance|**4,461**|||||**3,505**| |Rates & Water|**1,261**|||||**508**| |Light & Heat|**5,901**|||||**4,547**| |Cleaning& Waste disposal|**15,228**|||||**12,073**| |Repairs & Renewals|**25,728**|||||**14,448**| |Fees & Subscriptions|**400**|||||**721**| |Postage,Printing& Stationery|**961**|||||**814**| |Website & Marketing|**1,717**|||||**1,064**| |Telephone & Internet|**274**|||||**255**| |Legal Fees|**2,630**|||||**-**| |Sundries|**92**|||||**1,338**| |**_Sub total_ **|**124,161**|||||**92,690**| |||||||| |**Equipment costs inyear**|**-**|||||**2,009**| ||**-**|||||| |**_Sub total_ **|**-**|||||**2,009**| |**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**||||||| |||||||**94,699**| |||||||| ||**- 27,914**|**-**||
**- 27,914**||**26,670**| ||**-**|**-**||**-**||**-**| ||**58,922**|**-**||**58,922**||**35,550**| ||**31,008**|**-**||**31,008**||**62,220**| CCXX R1 accounts (SS) 11/07/2023 1 |**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|| |---|---|---|---| |**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B1 Cash funds**
**B2 Other monetary assets**
**B5 Liabilities**
**B3 Investment assets**
**B4 Assets retained for the**
**charity’s own use**|Signature
**Details**
Trade Creditors
**Details**
Bank Accounts
Cash in Hand
Closing Creditors
**Details**
Closing Debtors
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
Trade Debtors
**Details**
**Details**
Computer Equipment
Assets acquired at 27th July 2016
This is the insured value of the contents
of the centre|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**29,156**
**-**
**160**
**-**
**5,972**
**- 4,280**
**-**
**31,008**
**-**
OK
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**5,972**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**7,091**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**4,280**
**-**
**-**
**-**
**-**
Print Name
Kelvin Clayton (Chairman)
Leigh Hansford (Treasurer)|**Endowment**
**funds**
**to nearest £**| ||||**-**| ||||**-**| ||||| ||||**-**| ||||**-**| ||||OK| ||||**Endowment**
**funds**
**to nearest £**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**7,091**| ||||**202,635**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**When due**
**(optional)**| ||||**30 April 2023**| ||||| ||||| ||||| ||||| ||||| ||||Date of
approval| |||Kelvin Clayton (Chairman)|08.08.2023| |||Leigh Hansford (Treasurer)|08.08.2023| CCXX R2 accounts (SS) 11/07/2023 2 CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to tho trusteesl members of BRIDPORT YOUTH & COMMUNITY CENTRE TRUST On accounts for the year ended 31" MARCH 2023 Charity no {if any 1168464 Set out on pages I report to the trustees on my examinalion ofthe account5 of the above charity ("the Trusl'l for the year ended 3110312023. Responsibilities and As the charity trustees of the Trusl, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 {"the Act"). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5llbl of the Act. I have completed my examination. I confirm that no material matters have come to my attention (other than that disclosed below ') in connection with the examination which gives me cause to believe that in, any material respect.. accounting r8cerds were not kept in accordance with section 130 of the Act or the accounts do not accord with the accounting records Independent examiner's statement I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn In order to enable a proper understanding of the accounts to be reached. Please delete the words in the brackets if they do not 8ppIy. Slgned: Date: 10 1112s Name: Relevant professional qualificationls) or body lif any): FCCA Addrgss: gG- 28 tsJc4f ￿￿ÈET, 6dID¢)0￿?, OoQg&T IER October 2018 Section B Disclosure Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts.. directions and guidance for examiners}. Give here brief details of any items that the examiner wishes to disclose. IER October 2018