2023-08-31-accounts - Deer Park School PTA

This text was generated using OCR and may contain errors. Check the original PDF to see the document submitted to the regulator. This document is also available as Markdown.

Trustees' Annual Report for the period

==> picture [82 x 60] intentionally omitted <==

Period start date Period end date 01 SEPT 2022 31 AUG 2023 From To

Section A Reference and administration details

Charity name

DEER PARK SCHOOL PTA

Other names charity is known by

Registered charity number (if any) 1168403

Charity's principal address

389 Richmond Road Twickenham Richmond Upon Thames Postcode TW1 2EF

Names of the charity trustees who manage the charity

Trustee name	Office (if any)	Dates acted if not for whole year	Name of person (or body) entitled to appoint trustee (ifany)
Elizabeth Dolan	Chairperson	July22 – Sep23	Elected Committee
Matthew Howard	Treasurer	Sept 20 - Present	Elected Committee
Emma Becher	Secretary	July22 – Current	Elected Committee

Names of the trustees for the charity, if any, (for example, any custodian trustees)

	Name	Dates acted if not for whole year
	N/A

Names and addresses of advisers (Optional information)

Type of adviser	Name Address	Name Address
N/A



Name of chief executive or names of senior staff members (Optional information)
N/A

Section B Structure, governance and management

Description of the charity’s trusts

Constitution adopted 27[th] March 2016 Type of governing document (eg. trust deed, constitution) Unincorporated association How the charity is constituted (eg. trust, association, company) Trustees are appointed or reappointed annually at the Annual General Trustee selection methods Meeting held in October (eg. appointed by, elected by) Additional governance issues (Optional information) Membership of the PTA is open to all parents and teachers of Deer Park You may choose to include School. additional information, where relevant, about:

The Committee is currently made up of parents of Deer Park students.
policies and procedures adopted for the induction and The trustees are all elected volunteer members, except for those training of trustees; appointed by the constitution. The trustees are taken to be the officers, defined to include a Chair, Secretary and Treasurer. In recent years the
the charity’s organisational Chair role has frequently been shares by two co-Chairs.
structure and any wider network with which the charity The charity and its property is managed and administered by a committee
works; comprising the officers and other volunteer members, elected at the
relationship with any related Annual General Meeting (AGM). The other core volunteers are known as parties; Ordinary Members. Each school year group also selects at least one, but usually two, Class Representatives.
trustees’ consideration of major risks and the system Each trustee automatically retires with effect from the next AGM following
and procedures to manage their appointment, but is eligible for re-election at that AGM If they are
them. proposed and seconded by the membership and willing to stand. In exceptional circumstances the trustees may, outside of the AGM, appoint by co-option any person from within the membership who is willing to act as trustee and officer.

Section C Objectives and activities

Summary of the objects of the charity set out in its governing document

To advance the education of pupils in the school in particular by developing effective relationships between the staff, parents and others association with the school; engaging in activities or providing facilities or equipment which support the school and advance the education of the pupils.

All activities throughout the year were planned with the Charity Commission’s guidance on public benefit in mind and in line with our objectives.

Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)

Each year the PTA runs a wide range of events both to raise funds towards the school’s Wish List and to provide social opportunities for the pupils, parents, staff, governors and wider school community. These include regular annual events such as our Winter Fair, bake sales, quiz nights, movie nights and a Sponsored Walk, as well as stalls at local community events such as the Richmond May Fair and St Margaret’s Fair. The committee also welcomes suggestions from the membership and organises one-off innovative fundraising initiatives.

All activities are planned by the committee, drawing on volunteers from the parent membership, school staff and wider community of supporters as appropriate, having regard to safeguarding and risk assessments. The committee thanks all involved for their time, expertise and monetary donations, without which the PTA would be unable to satisfy its goals.

The committee works closely with the school’s leadership team to fulfil the school’s Wish List of items to enrich the children’s education. School budgets are severely limited and without the PTA’s fundraising activities, many resources and facilities would be unavailable to pupils. During this school year, funded events included author and drama group visits and whole school music events as well as subsidising class trips.

Additional details of objectives and activities (Optional information)

You may choose to include further statements, where relevant, about:

policy on grantmaking;
policy programme related investment;
contribution made by volunteers.

Section D Achievements and performance

Summary of the main achievements of the charity during the year

Following the appointment of the new committee at an EGM in July 2022, the committee discussed and approved the majority of the Deer Park School Wish List, resulting in a total of £30,000.00 agreed to fund:
- Purchase of a new Steinway piano for performances and lessons
- New teaching set of recorders
- Netting for the school playground
- New staging and lighting for school performances
- Creation of an ongoing book fund to restock the library
- Purchase of fans for classrooms
- Creation of a Community Fund to ensure access to opportunities
for all children
- Replacement of art and science supplies
- Upgrades to the Sensory Room
- Creation of a rooftop garden.
Fundraising efforts saw a return to great success following end of Covid-
19 restrictions with a fantastic total of £40,495.00 raised.
We had an amazing start to the school year with our inaugural attempt at
the Great River Race.

The Winter Fair was back this year with stalls, games, entertainment and festive catering and performances from the staff and children’s choirs. A very popular community event.

Spring term saw our first second-hand clothing sale, which was a new idea to us and though not well attended received great feedback. Another new event this term was the Silent Disco which proved to be incredibly popular with the children. Summer term was equally busy with a netball event for parents followed by a football event for all the family. The PTA once again ran a stall at the St Margaret’s Fair as well as returning after several years away to the Richmond May Fair. Rounding out the year we held our popular Sponsored Walk for the second year running and ended the term with a pub night for parents to mingle.

Ongoing fundraisers such as the 200 Club, bake sales, movie nights, quiz nights, second hand uniform sale and book sales were also very successful.

Section E Financial review

The trustees do not have a formally agreed reserves policy but make Brief statement of the prudent decisions based on the economic climate. Due to the charity’s policy on reserves procurement rules within the school’s academy trust, funds are often earmarked for funding requests well ahead of being invoiced to the PTA, necessitating the holding of earmarked funds in the charity bank account. The committee regularly reviews earmarked funds ringfenced in labelled “spending pots” and follows up with the school to ensure funds are appropriated as soon as practicable. As at the end of the academic year, the balance at bank was £19,334.88 “ ” with all funds allocated to dedicated spending pots . Details of any funds materially Not applicable. in deficit

Further financial review details (Optional information)

In addition to the above fundraising initiatives, the PTA runs a successful
You may choose to include second-hand uniform shop selling mostly branded school uniform. Items
additional information, where are priced conservatively, as a service to the school community and to
relevant about: encourage reusing and recycling.
the charity’s principal sources of funds (including any fundraising);
how expenditure has supported the key objectives of the charity;
investment policy and objectives including any ethical investment policy adopted.

Section F Other optional information

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s)

Matthew Howard Full name(s) Emma Becher Position (eg Secretary, Chair, etc) Secretary Date

==> picture [144 x 30] intentionally omitted <==

DEER PARK SCHOOL PTA		1168403
Receipts andpayments accounts			CC16a
For the period from Sep-22	To	Aug-23

Section A Receipts and payments

A1 Receipts	Unrestricted funds to the nearest £ 182.56 7,509.36 44,878.43 - - - - - 52,570.35 - - - 52,570 97.68 666.96 11,310.70 55,230.99 - - 67,306.33 - - - 67,306 - 14,736 - - - 14,736	Restricted funds to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -	Endowment funds to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -	Total funds to the nearest £ 183 7,509 44,878 - - - - - 52,570 - - - 52,570 98 667 11,311 55,231 - - - - - 67,306 - - - 67,306 - 14,736	Last year to the nearest £
DONATION	182.56				-
FUNDRAISINGINITIATIVE	7,509.36				-
FUNDRAISINGEVENT	44,878.43				-
	-				-
	-				-
	-				-
	-				-
	-				-
*Sub total*(Gross income for AR)	52,570.35				-

A2 Asset and investment sales, (see table).
	-
	-				-
*Sub total*	-				-
*Total receipts* A3 Payments
					-

Bank Charges	97.68				-
OperatingCosts	666.96				-
Event Expenditure/Fundraising Costs	11,310.70				-
Expenditure on School (Fundraised)	55,230.99				-
					-
					-
					-
	-				-
	-				-
**Sub total **	67,306.33				-

A4 Asset and investment purchases, (see table)
	-
	-
**Sub total **	-				-
*Total payments* *Net of receipts/(payments)* A5 Transfers between funds A6 Cash funds last year end *Cash funds this year end*
					-

	- 14,736	-	-	- 14,736	-
	-	-	-	-	-
	-	-	-	-	-
	- 14,736	-	-	- 14,736	-

CCXX R1 accounts (SS)

11/03/2025

Section B Statement of assets and liabilities at the end of the period

Signature Details Details Details Details Cash at Bank *Total cash funds* (agree balances with receipts and payments account(s)) Details 2 Matthew Howard	Unrestricted funds Restricted funds to nearest £ to nearest £ 19,335 - - - - - 19,335 - Agreement Error OK Unrestricted funds Restricted funds to nearest £ to nearest £ - - - - - - - - - - - Fund to which asset belongs Cost (optional) - - - - - Fund to which asset belongs Cost (optional) - - - - - - - - - Fund to which liability relates Amount due (optional) - - - - - Print Name Matthew Howard	Endowment funds to nearest £
		-
		-
		-
		-
		OK
		Endowment funds to nearest £
		-
		-
		-
		-
		-
		-
		Current value (optional)
		-
		-
		-
		-
		-
		Current value (optional)
		-
		-
		-
		-
		-
		-
		-
		-
		-
		When due (optional)






		Date of approval
Signature
2 Matthew Howard	Matthew Howard	30/06/2024 11/03/2025

Emma Beecher

==> picture [111 x 25] intentionally omitted <==

30/06/2024

CCXX R3 accounts (SS)

11/03/2025

CHARITY COMMISSION FOR ENGLAND ANO WALES Indepèndent examinerfs report on thg accounts SÈ¢tlon A Ind¥ppndoMI Examlngr's Rgport Report to the trn¥te•sl m•mberÈ of DEER PARK SCHOOL PTA On accounts forihe your •ndod 2022-2023 Charty no lrfa•yl 1168403 SDtout on pages I rewrtto Iruees rny examinalK)n ofthea¢n0rts atrwe charity Ilhe Tru5fi forthg y&arand 31108A02 R25PDnslbllltles artd As the charity IFustegs of Ih?Trusl. you are reswn5ible forthe prepardtion basi5 01 rewt ofthp arLounts in accordan wrth the qUIretnents oflhe Charitse5 A 2011 ftrA¢ri. I rewrt in res Df my exafflination ofthe TFusV$ aU$ ¢¥rriedtyJl under seLon 145 01 the2011 Act and in caryng out my MInatm. I have followed the appliratAe DireGtion5 given ty the Charity Commission under section 14515Kbl of the ACL Independent I havg covnpleled myexaninalion. l that ntsrnatEri¥I Jnattets have examinprf5 5tstoment ¢(MnB to my aNention {oth9rlhan IhatdiscJDsed beh)w"l in con1 the ex3minatn whth gwes me set0 belÈve that in. any tteal accounting record5 were not kept In 8(tordanceith seGIK)n 130 of theAdor a¢(thnts do ¥xord ¥th the ac¢ounting rOrdS I have noconGems and have comeacross no othermatt*s li (yJnnectiDn vAlh the examlTr2lh)Tr towhlch Should bs dra li ordertoen8blB propBrunderstanding of the accounts 10 be reached. ' Please delete lh9 woffjsNY IhsbFaGketsrfÉheydonotapty. Slg Narn•'. Salty Slfflpson ReJ•vathtprofMslonal qLwIrnI10$ orbody (Wanyl: PAyrdl Manager Addre88: Magnolia CoiiauB 19 Norfh TowTh Road ¢aenhead, eerk8, SL6 7JQ JER O¢¢ob•r 2018