**Trustees' Annual Report for the period** Period start date Period end date 01 SEPT 2022 31 AUG 2023 **From To** ## Section A Reference and administration details **Charity name** DEER PARK SCHOOL PTA **Other names charity is known by** > **Registered charity number (if any)** 1168403 **Charity's principal address** **389 Richmond Road Twickenham Richmond Upon Thames Postcode TW1 2EF** **Names of the charity trustees who manage the charity** |1
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Elizabeth Dolan|Chairperson|July22 – Sep23|Elected Committee| ||Matthew Howard|Treasurer|Sept 20 - Present|Elected Committee| ||Emma Becher|Secretary|July22 – Current|Elected Committee| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## **Names of the trustees for the charity, if any, (for example, any custodian trustees)** ||**Name**|**Dates acted if not for whole year**| |---|---|---| ||N/A|| |||| |||| ## **Names and addresses of advisers (Optional information)** |**Type of adviser**|**Name**
**Address**|**Name**
**Address**| |---|---|---| |**N/A**||| |||| |||| |||| |**Name of chief executive or names of senior staff members (Optional information)**||| |N/A||| ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** Constitution adopted 27[th] March 2016 Type of governing document (eg. trust deed, constitution) Unincorporated association How the charity is constituted (eg. trust, association, company) Trustees are appointed or reappointed annually at the Annual General Trustee selection methods Meeting held in October (eg. appointed by, elected by) **Additional governance issues (Optional information)** Membership of the PTA is open to all parents and teachers of Deer Park You **may choose** to include School. additional information, where relevant, about: - The Committee is currently made up of parents of Deer Park students. - policies and procedures adopted for the induction and The trustees are all elected volunteer members, except for those training of trustees; appointed by the constitution. The trustees are taken to be the officers, defined to include a Chair, Secretary and Treasurer. In recent years the - the charity’s organisational Chair role has frequently been shares by two co-Chairs. - structure and any wider network with which the charity The charity and its property is managed and administered by a committee - works; comprising the officers and other volunteer members, elected at the - relationship with any related Annual General Meeting (AGM). The other core volunteers are known as parties; Ordinary Members. Each school year group also selects at least one, but usually two, Class Representatives. - trustees’ consideration of major risks and the system Each trustee automatically retires with effect from the next AGM following - and procedures to manage their appointment, but is eligible for re-election at that AGM If they are - them. proposed and seconded by the membership and willing to stand. In exceptional circumstances the trustees may, outside of the AGM, appoint by co-option any person from within the membership who is willing to act as trustee and officer. ## **Section C Objectives and activities** **Summary of the objects of the charity set out in its governing document** To advance the education of pupils in the school in particular by developing effective relationships between the staff, parents and others association with the school; engaging in activities or providing facilities or equipment which support the school and advance the education of the pupils. All activities throughout the year were planned with the Charity Commission’s guidance on public benefit in mind and in line with our objectives. **Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)** Each year the PTA runs a wide range of events both to raise funds towards the school’s Wish List and to provide social opportunities for the pupils, parents, staff, governors and wider school community. These include regular annual events such as our Winter Fair, bake sales, quiz nights, movie nights and a Sponsored Walk, as well as stalls at local community events such as the Richmond May Fair and St Margaret’s Fair. The committee also welcomes suggestions from the membership and organises one-off innovative fundraising initiatives. All activities are planned by the committee, drawing on volunteers from the parent membership, school staff and wider community of supporters as appropriate, having regard to safeguarding and risk assessments. The committee thanks all involved for their time, expertise and monetary donations, without which the PTA would be unable to satisfy its goals. The committee works closely with the school’s leadership team to fulfil the school’s Wish List of items to enrich the children’s education. School budgets are severely limited and without the PTA’s fundraising activities, many resources and facilities would be unavailable to pupils. During this school year, funded events included author and drama group visits and whole school music events as well as subsidising class trips. ## **Additional details of objectives and activities (Optional information)** You **may choose** to include further statements, where relevant, about: - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. Section D Achievements and performance **Summary of the main achievements of the charity during the year** |Following the appointment of the new committee at an EGM in July 2022,
the committee discussed and approved the majority of the Deer Park
School Wish List, resulting in a total of £30,000.00 agreed to fund:| |---| |-
Purchase of a new Steinway piano for performances and lessons| |-
New teaching set of recorders| |-
Netting for the school playground| |-
New staging and lighting for school performances| |-
Creation of an ongoing book fund to restock the library| |-
Purchase of fans for classrooms| |-
Creation of a Community Fund to ensure access to opportunities| |for all children| |-
Replacement of art and science supplies| |-
Upgrades to the Sensory Room| |-
Creation of a rooftop garden.| |Fundraising efforts saw a return to great success following end of Covid-| |19 restrictions with a fantastic total of £40,495.00 raised.| |We had an amazing start to the school year with our inaugural attempt at| |the Great River Race.| The Winter Fair was back this year with stalls, games, entertainment and festive catering and performances from the staff and children’s choirs. A very popular community event. Spring term saw our first second-hand clothing sale, which was a new idea to us and though not well attended received great feedback. Another new event this term was the Silent Disco which proved to be incredibly popular with the children. Summer term was equally busy with a netball event for parents followed by a football event for all the family. The PTA once again ran a stall at the St Margaret’s Fair as well as returning after several years away to the Richmond May Fair. Rounding out the year we held our popular Sponsored Walk for the second year running and ended the term with a pub night for parents to mingle. Ongoing fundraisers such as the 200 Club, bake sales, movie nights, quiz nights, second hand uniform sale and book sales were also very successful. ## **Section E Financial review** The trustees do not have a formally agreed reserves policy but make **Brief statement of the** prudent decisions based on the economic climate. Due to the **charity’s policy on reserves** procurement rules within the school’s academy trust, funds are often earmarked for funding requests well ahead of being invoiced to the PTA, necessitating the holding of earmarked funds in the charity bank account. The committee regularly reviews earmarked funds ringfenced in labelled “spending pots” and follows up with the school to ensure funds are appropriated as soon as practicable. As at the end of the academic year, the balance at bank was £19,334.88 “ ” with all funds allocated to dedicated spending pots . **Details of any funds materially** Not applicable. **in deficit** ## **Further financial review details (Optional information)** - In addition to the above fundraising initiatives, the PTA runs a successful - You **may choose** to include second-hand uniform shop selling mostly branded school uniform. Items - additional information, where are priced conservatively, as a service to the school community and to - relevant about: encourage reusing and recycling. - the charity’s principal sources of funds (including any fundraising); - how expenditure has supported the key objectives of the charity; - investment policy and objectives including any ethical investment policy adopted. **Section F Other optional information** ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s)** Matthew Howard **Full name(s)** Emma Becher **Position (eg Secretary, Chair, etc)** Secretary **Date** |**DEER PARK SCHOOL PTA**||**1168403**|| |---|---|---|---| |**Receipts andpayments accounts**|||**CC16a**| |**For the period**
**from**
Sep-22|**To**|Aug-23|| ## **Section A Receipts and payments** |**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest £**
**182.56**
**7,509.36**
**44,878.43**
**-**
**-**
**-**
**-**
**-**
**52,570.35**
**-**
**-**
**-**
**52,570**
**97.68**
**666.96**
**11,310.70**
**55,230.99**
**-**
**-**
**67,306.33**
**-**
**-**
**-**
**67,306**
**- 14,736**
**-**
**-**
**- 14,736**|**Restricted**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Endowment**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Total funds**
**to the nearest £**
**183**
**7,509**
**44,878**
**-**
**-**
**-**
**-**
**-**
**52,570**
**-**
**-**
**-**
**52,570**
**98**
**667**
**11,311**
**55,231**
**-**
**-**
**-**
**-**
**-**
**67,306**
**-**
**-**
**-**
**67,306**
**- 14,736**|**Total funds**
**to the nearest £**
**183**
**7,509**
**44,878**
**-**
**-**
**-**
**-**
**-**
**52,570**
**-**
**-**
**-**
**52,570**
**98**
**667**
**11,311**
**55,231**
**-**
**-**
**-**
**-**
**-**
**67,306**
**-**
**-**
**-**
**67,306**
**- 14,736**|**Last year**
**to the nearest £**| |---|---|---|---|---|---|---| |DONATION|**182.56**|||||**-**| |FUNDRAISINGINITIATIVE|**7,509.36**|||||**-**| |FUNDRAISINGEVENT|**44,878.43**|||||**-**| ||**-**|||||**-**| ||**-**|||||**-**| ||**-**|||||**-**| ||**-**|||||**-**| ||**-**|||||**-**| |**_Sub total_**_(Gross income for_
_AR)_|**52,570.35**|||||**-**| |||||||| |**A2 Asset and investment sales,**
**(see table).**||||||| ||**-**|||||| ||**-**|||||**-**| |**_Sub total_**|**-**|||||**-**| |**_Total receipts_**
**A3 Payments**||||||| |||||||**-**| |||||||| |Bank Charges|**97.68**|||||**-**| |OperatingCosts|**666.96**|||||**-**| |Event Expenditure/Fundraising
Costs|**11,310.70**|||||**-**| |Expenditure on School
(Fundraised)|**55,230.99**|||||**-**| |||||||**-**| |||||||**-**| |||||||**-**| ||**-**|||||**-**| ||**-**|||||**-**| |**_Sub total_ **|**67,306.33**|||||**-**| |||||||| |**A4 Asset and investment**
**purchases, (see table)**||||||| ||**-**|||||| ||**-**|||||| |**_Sub total_ **|**-**|||||**-**| |**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**||||||| |||||||**-**| |||||||| ||**- 14,736**|**-**|**-**|**- 14,736**||**-**| ||**-**|**-**|**-**|**-**||**-**| ||**-**|**-**|**-**|**-**||**-**| ||**- 14,736**|**-**|**-**|**- 14,736**||**-**| CCXX R1 accounts (SS) 11/03/2025 1 ## **Section B Statement of assets and liabilities at the end of the period** |**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B5 Liabilities**
**B4 Assets retained for the**
**charity’s own use**
**B3 Investment assets**
**B2 Other monetary assets**
**B1 Cash funds**
CCXX R2 accounts (SS)|**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B5 Liabilities**
**B4 Assets retained for the**
**charity’s own use**
**B3 Investment assets**
**B2 Other monetary assets**
**B1 Cash funds**
CCXX R2 accounts (SS)|Signature
**Details**
**Details**
**Details**
**Details**
Cash at Bank
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
**Details**
2
Matthew Howard|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**19,335**
**-**
**-**
**-**
**-**
**-**
**19,335**
**-**
Agreement Error
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
**-**
**-**
**-**
**-**
Print Name
Matthew Howard|**Endowment**
**funds**
**to nearest £**| |---|---|---|---|---| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||OK| |||||**Endowment**
**funds**
**to nearest £**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**Current value**
**(optional)**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**Current value**
**(optional)**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**When due**
**(optional)**| |||||| |||||| |||||| |||||| |||||| |||||| |||||Date of
approval| |||Signature||| |||2
Matthew Howard|Matthew Howard|30/06/2024
11/03/2025| Emma Beecher **30/06/2024** CCXX R3 accounts (SS) 11/03/2025 3 CHARITY COMMISSION FOR ENGLAND ANO WALES Indepèndent examinerfs report on thg accounts SÈ¢tlon A Ind¥ppndoMI Examlngr's Rgport Report to the trn¥te•sl m•mberÈ of DEER PARK SCHOOL PTA On accounts forihe your •ndod 2022-2023 Charty no lrfa•yl 1168403 SDtout on pages I rewrtto Iru*ees ￿ rny examinalK)n ofthea¢￿n￿0rts atrwe charity Ilhe Tru5fi forthg y&arand￿ 31108A02 R25PDnslbllltles artd As the charity IFustegs of Ih?Trusl. you are reswn5ible forthe prepardtion basi5 01 rewt ofthp arLounts in accordan￿ wrth the ￿qUIretnents oflhe Charitse5 A 2011 ftr*A¢ri. I rewrt in res￿ Df my exafflination ofthe TFusV$ a￿U￿$ ¢¥rriedtyJl under seL*on 145 01 the2011 Act and in caryng out my ￿MInat￿m. I have followed the appliratAe DireGtion5 given ty the Charity Commission under section 14515Kbl of the ACL Independent I havg covnpleled myexaninalion. l that ntsrnatEri¥I Jnattets have examinprf5 5tstoment ¢(MnB to my aNention {oth9rlhan IhatdiscJDsed beh)w"l in con1￿ the ex3minat￿n whth gwes me ￿set0 belÈve that in. any t￿￿te￿al accounting record5 were not kept In 8(tordance*ith seGIK)n 130 of theAdor a¢(thnts do ¥xord ¥￿th the ac¢ounting r￿OrdS I have noconGems and have comeacross no othermatt*s li (yJnnectiDn vAlh the examlTr2lh)Tr towhlch Should bs dra￿ li ordertoen8blB propBrunderstanding of the accounts 10 be reached. ' Please delete lh9 woffjsNY IhsbFaGketsrfÉheydonotapty. Slg Narn•'. Salty Slfflpson ReJ•vathtprofMslonal qLwIrn￿I10￿$￿ orbody (Wanyl: PAyrdl Manager Addre88: Magnolia CoiiauB 19 Norfh TowTh Road ¢a￿enhead, eerk8, SL6 7JQ JER O¢¢ob•r 2018