Trustees. Annual Report for the period Period start date 09 Period end date 08 From To Section A Reference and administration details Charity name Lostwithiel Community Association Other names charity is known by Registered charity number (if any) 1168401 Charity's principal address The Community Centre Pleyber Christ Way, Lostwithiel Comwall Postcode PL22 OHA Names of the charity trustees who manage the charity Dates acted if not for whole ear Trustse name Office (If any) Name of person (or body) entitled toa oint trustee ifan Brian Mclarin Andrew Treleaven Chairman Sal Freeman John Brooks Wendy Taylor Pam Jarrett Vice Chair Melanie Stratton 01.09.2020- 22.07.2021 Alan Wild Treasurer Tracey Lewarne 01.09.2020- 22.07.2021 10 11 12 13 14 15 16 17 18 19 20 Names of the trustees for the charity, If any, (for example, any custodian trustees) Name Dates acted if not for whole ear TAR March 2012
Names and addresses of advisers (Optional information) e of adviser Name Address Name of chief executive or names of senior staff members (Optional information) Section B Structure, governance and management Description of the charity's trusts Constitution Type of goveming document How the charity is constituted Association Trustee selection methods Election at AGM or co-option Additional governance issues (Optional information) As a Community Association, relationships are nurtured as widely as possible with the local community and with a broad variety of groups and organisations. You may choose to include additional information, where relevant, about: policies and procedures adopted for the induction and training of trustees; the charity's organisational structure and any wider network with which the charity works; relationship with any related parties; trustees, consideration of major risks and the system and procedures to manage them. Section C Ob"ectives and activities To use the centre to the benefit of the people of Lostwithiel. To advance welfare, education and provide facilities in the interest of social welfare for recreation and leisure time. Summary of the objects of the charity set out in its governing document TAR March 2012
The centre acts as a place to host many fairs, dance classes, drama classes, activities for children of various ages and sports facilities for all age groups. The centre also provides a base for post Offi facilities to the community. Catering facilities. Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit) Additional details of objectives and activities (Optional infonnation) You may choose to include further statements, where relevant, about: policy on grantmaking. policy programme related investment; contribution made by volunteers. TAR March 2012
Section D Achievements and performance on again, the Covid-19 pandemic had a large impact on the performance of the Community Centre during the year ended 31.8.2021. The Centre had to close during the Covid-19 lockdowns of November 2020 and again in January to March 2021. The stop/start nature of the closures made it difficult for the trainers using the facilities to manage their classes and this had a significant impact on the revenue from hall hire, even when the centre had reopened. Many members of the community suffered during this period due to the lack of social interaction, they also lacked the Confiden to venture out and take part in group classes following periods of the society lockdowns. Summary of the main achievements of the charity during the year Further funds were received from the Local Government Business Support Grant and along with the funds from the Govemment Job Retention Scheme, the Community Centre was not only able to survive but to retum a financial surplus for the year ended 318t August 2021. The management of the Community Centre's Garden Café was taken in- house during the year ended 31 St August 2020 (previously it was sub-let to private caterers). With a full 12 months direct management, income for the year amounted to £23,970 with direct costs being £25,840. This resulted in a deficit of £1,870. Although a deficit is not ideal, the benefit of providing a social space for members of our community to meet and enjoy a cup of coffee, plus also provide employment for a small number of local people, was considered to out-way the small financial deficit. Hopefully, the coming year will see more people making use of the Café and help to ensure that it also retums a small surplus. Costs were generally well controlled, but without the aid of the grants mentioned above, the centre would have made a deficit during this difficult Covid-19 impacted year. Donations totalling £5,351 were gratefully received during the year from various generous individuals and organisations. The Lostwithiel Town Council donated £2,820 to specifically help with roof repairs that the Centre needed. The Together Initiative (The Big Lunch) provided a donation of £2,000 so that the Community Centre could hold a 'thank you, tea party to thank all the people involved in keeping the Community Centre running during the 2 difficult years of the Covid-19 pandemic. The roof repair mentioned in the paragraph above is symptomatic of the current poor condition of the Community Centre building and equipment. This has been largely due to the lack of maintenance in previous years and also with the thinking that the Centre may be replaced with a new purpose-built Centre, better suited to the current day needs of the community. However, the rebuild is now considered unlikely and therefore the upgrading and improvements required remain a constant draw on the resources of the Lostwithiel Community Association. TAR March 2012
Section E Financial review The aim of the charity is to achieve a small surplus each year to ensure a positive balance in reserves. This is to ensure that there are resources available to cover un-expected costs. Brief statement of the charity's policy on reserves Detalls of any funds materlally in deficit None Further financial review detsils (Optional infonnation) You may choose to include additional information, where relevant about: the charity's principal sources of funds (including any fundraising); how expenditure has supported the key objectives of the charity; investment policy and objectives including any ethical investment policy adopted. Section F Other optional information Section G Declaration The trustees declare that they have approved the trustees, report above. Signed on behalf of the charity's trustees Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Alan Rashleigh Wild Treasurer Bria clarin Trustee Date 2610512022 TAR March 2012
LOSTWITHIEL COMMUNITY ASSOCIATION ANNUAL ACCOUNTS FOR THE YEAR ENDED 31 AUGUST 2021 CHARITY NUMBER 1168401
LOSTWITHIEL COMMUNITY ASSOCIATION ACCOUNTS FOR THE YEAR ENDED 31 AUGUST 2021 Contents Page: Information Receipts and Payments Account Statement of Assets and Liabilities Notes to the Accounts
LOSTWITHIEL COMMUNITY ASSOCIATION 31 AUGUST 2021 General Information Registered Charity Number 1168401 Country of Registration England Chairman Mr. A.P. Treleaven Treasurer Mr. A. R Wild Secretary Mrs. K. L. Mitchell Principal Office Lostwithiel Community Centre Pleyber Christ Way Lostwithiel Cornwall PL22 OHA
LOSTWITHIEL COMMUNITY ASSOCIATION RECEIPTS AND PAYMENTS ACCOUNT FOR THE YEAR ENDED 31 AUGUST 2021 Note Unrestrlcted Funds 2021 Total Funds 2020 Incoming resources Voluntary income.. Sponsorship & Donations 5,351 9,014 From Charitable activities." Hall hire Rental income from Café Café sales- under direct management Sale of Books, etc. Food box project costs recharged Other income 21,460 21,409 1,440 3,598 2,049 3,595 27,898 23,970 (244) 40,646 Total incoming resources 93,723 69,003 Resources expended Charitable artivities.. Accountancy and bookkeeping fees Advertising and PR Café purchases Food box project costs Cleaning Insurance Health & Safety reports Light & heat Repairs and maintenance Software costs Stationery and printing Subscriptions and licences Sundry costs Telephone Wages and salaries Water and sewage Bank & card charges Bad debts written off Depreciation of fixed assets 918 13 9,179 43 1,657 1,342 1,366 195 2,810 3,378 1,283 1,083 1,259 5,754 3,463 330 593 211 445 803 18,272 3,517 6,319 10,534 316 1,074 240 1,063 43,654 1,676 238 1.022 1,699 667 Total resources expended 81,555 45,429 Net incoming resources for the year 12,168 23,574 The notes on page 4 form part of these accounts
LOSTWITHIEL COMMUNITY ASSOCIATION STATEMENT OF ASSETS AND LIABILITIES AS AT 31 AUGUST 2021 Note 2021 2021 2020 2020 Fixed assets Tangible fixed assets Fixtures and fittings Office equipment 10,900 863 9,600 588 Total tangible fixed assets 11.763 10,188 Current assets Café stock Debtors Cash at Bank Total current assets 2,659 6.272 37 664 46 595 78 5,501 17 350 22 929 Liabilities Creditors Social security costs Accruals & deferred income Total current liabilities 1,724 36 14 347 16 107 2,453 153 428 3034 Net current liabillties assets 30,488 19,895 Total net assets The funds of the charlty As at I September 2020 Transfer of funds Surplus for the year 30,083 6,509 23,574 12,168 As at 31 August 2021 Approved by the trustees on ........ .....O1- 20%.1 Mr. A.P. Treleaven - Chairman A.R Wild- Treasurer The notes on page 4 form part of these accounts
LOSTWITHIEL COMMUNITY ASSOCIATION NOTES FORMING PART OF THE ACCOUNTS FOR THE YEAR ENDED 31 AUGUST 2021 l. Accounting policies Incoming resources All income is accounted for on an accrual basis. Resources Expended and irrecoverable VA T Expenses are charged to the receipts and payments account on an accruals basis. The costs so charged include VAT where applicable. Tangible Fixed Assets Tangible fixed assets are capitalized at cost and are depreciated to write off the cost over three years depending on the life expertancy of the equipment. 2. Sponsorshlp 2021 2020 Mr M Mansfield Lostwithiel Town Council (roof repairs) The Together Initiative (The Big Lunch) The Rotary Club of Lostwithiel Other Donations 430 2,820 8,500 514 101 5,351 9,014 3. Other Income 2021 2020 Job retention scheme grant Cornwall Council- Covid19 business support 14,203 26,443 2,898 25,000 40,646 27,898 4. Debtors 2021 2020 Debtors relating to hall hire Other debtors Prepaid expenses 4,674 100 1.498 3,785 1,716 6,272 5,501
LOSTWITHIEL COMMUNITY ASSOCIATION NOTES FORMING PART OF THE ACCOUNTS FOR THE YEAR ENDED 31 AUGUST 2021 5. Accruals & deferred income 2021 2020 Accruals Deferred grant- Main Grants (Committee room refurbishment) Deferred grant- Cornwall Community grants (Changing room refurbishment) 902 428 8,445 14,347 428 6. Accruals & deferred income With effect from I" September 2019, the association received all the assets and liabilities of the Lostwithiel Community Association CIO (charity number 281406). These were transferred as part of the process to reorganise the trust deed governing the association.
CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trusteesl members of La£ i (1 rH ia CoN04L)ts(rry Ag2r(Ifi 10 On accounts for the year ended l AUAUST 2021 Charity no (if any) 1168401 Set out on pages I report to the trustees on my examination of the accounts of the above charity ("the Trust") for the year ended Responsibilities and basis of report As the charity's trustees, you are responsible for the preparation of the accounts in accordan with the requirements of the Charities Act 2011 ("the Act"). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. Independent hec examiner's statement un 's gross ' come excee 250,000 an am qua to ake th amina by being a qu led membe f [insert na lica listed e [ ] if not applicable. y]]. De I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination (other than that disclosed below ") which gives me cause to believe that in, any material respect: the accounting records were not kept in accordance with section 130 of the Charities Act; or the accounts did not accord with the accounting records; or the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair, view which is not a matter considered as part of an independent examination. I have no concems and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Ple the words in the brackets if they do not apply. Slgned: Date: ?g,3,22 Name: kgviNS J4NÈs . Relevant professional qualification(s) or body AKT IER Oct 2018
(if any): Address: CK Asso QA TE-S 7 -fcÉfitOW4¥4 ££5 £c-frté L2g 3C6 Disclosure Only complete if the examiner needs to highlight material matters of concem (see CC32, Independent examination of charity accounts: directions and guidan for examiners). Give here brief details of any items that the examiner wishes to disclose. IER Oct 2018