| Names ofthe cha | rity trustees who ma | nage the charity | |||||
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| Trustee name | Oflice (lfany) | Dates acted lfnot for whole r |
Name to |
ofperson (or body) entitled oint trustee Ifan |
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| 1 | Andrew Bates | Chairman | AGM | ||||
| 2 | David Chivers | Vice Chairman | AGM | ||||
| 3 | lan Bowes | Treasurer | AGM | ||||
| 4 | Karen Coiumbo | Secretary | AGM | ||||
| 5 | Lesiey Farey | AGM | |||||
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| Names ofthe trustees for the charity, lfany, (forexample, any custodian | trustees) | ||||||
| Name | Dates acted lf not for whole | ear |
| Names and addresses ofadvise | Names and addresses ofadvise | rs (Optional Information) |
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|---|---|---|---|---|
| T ofadviser Name |
Address | |||
| Bank Santander Bootle, Merseyside, L304GB |
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| Name ofchief executive or names ofsenior staff members (Optional information) |
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| ~ s |
~ 0 e r ~ ~ e 0 |
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| Description ofthe charity's trusts | ||||
| e of overn in document go |
Constitution adopted at AGM in November 20 1 6 and 201?. |
effective from 1 Apri I | ||
| H wthechar't isconstit t |
d | Charitable Incorporated Organisation |
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| Trustee I ction meth |
ds | Trustees are elected annualiy at the Annual General |
Meeting. | |
| Additional governance issues |
(Optional Information) |
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| You may choose to include additional information, where relevant, about: |
The Kingsclere Community Association operates The Fieldgate Centre a community centre based in Kingsclere, Hampshire. |
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| ~ policies and procedures adopted for the induction and training oftrustees; |
The trustees meet regularly with other committee members aspects ofthe operation ofthe charity including the financial the service provided to the community in which itoperates. |
to review all position and |
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| ~ the charity's organisational structure and any wider network with which the charity works; |
The bar is operated separately from the association by Fieldgate Social Club Ltd. The operation of Fieldgate Social Club Ltd is solely for the benefit of Kingsclere Community Association and all surplus revenue made by Fieldgate Social Club Ltd is paid to the association. |
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| ~ relationship with any related |
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| parties; | ||||
| ~ trustees' consideration of |
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| major risks and the system | ||||
| and procedures to manage |
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| them. |
| ~ | To promote the benefit ofthe inhabitants ofThe Parish of |
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| Kingsclere and the neighbourhood without distinction ofsex, |
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| sexual orientation, race, or ofpolitical, religious or other opinions, |
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| by associating together the said inhabitants and the local |
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| authorities, voluntary and other organisations in a common effort |
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| to provide facilities in the interests ofsocial welfare for recreation |
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| Summary ofthe objects ofthe | and leisure-time occupation with the object of improving the conditions of life for the said inhabitants; |
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| charity set | out in its | |||||
| governing | document | ~ | To maintain and manage the centre known as The Fieldgate |
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| Centre, Fieldgate Drive, Kingsclere and to co-operate with |
any | |||||
| statutory authority in the maintenance and management ofsuch |
a | |||||
| centre for activities promoted by the charity in furtherance of |
the | |||||
| above objects. | ||||||
| ~ | The Association shall be non-party in politics and non-sectarian |
in | ||||
| religion. | ||||||
| In planning our operation for the year the trustees used the Charity |
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| Commission's guidance on public benefit to ensure the association |
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| complied with it's obligations. |
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| Summary ofthe main | The main activities are as follows: | |||||
| activities undertaken | forthe | |||||
| public benefit In relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity |
~ ~ |
maintaining The Fieldgate Centre toa standard that allows public use fora range ofactivities in the various spaces in the Centre, facilitating the running ofa range ofclasses, activities and events run in the centre, and organising community events. |
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| Commission benefit) |
on public | The result ofthese activities is to benefit to the residents ofthe Parish Kingsclere and the local area. The classes, activities and events cater |
of for |
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| all ofthe community and there is something that serves from the young |
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| through | to the old. |
| Summary of | the main | ||
|---|---|---|---|
| achievements | ofthe charity | ||
| during the year | There will be a common theme for most reports by community | ||
| associations running community centres forthe year April 2020to March |
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| 2021 in that it was fundamentally ayear ofensuring survival due tothe |
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| impact ofCOVID-19 whilst delivering what benefit was possible during |
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| that period. | |||
| Following closure during March 2020the community centre remained |
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| closed until July 2020 for all activity and this was the case for the | |||
| subsequent lockdowns during the reporting period. During the previous |
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| year, 2019-20,the total footfall to The Fieldgate Centre was 43,360.This | |||
| plummeted during 2020-21 to 8,375.The quarterly breakdown ofvisits |
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| shows the impact of lockdowns more starkly |
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| April 2020to June 2020 - 216 | |||
| July 2020to Sept 2020 - 4627 | |||
| Oct 2020to Dec 2020 - 3277 | |||
| Jan 2021 to March 2021 - 255 | |||
| When open we were able to run Pilates classes and Slimming World. A |
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| range of local Kingsclere sports teams use the centre as a base for | |||
| training and home matches. Cricket, football and rugby training did run |
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| so the centre was able to support these activities. The Rule ofSixmeant | |||
| that a large number ofthe social gatherings and events that would run |
in | ||
| normal times were just not possible. | |||
| For Christmas 2020a Christmas show was staged with the support of |
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| the Kingsclere Singers and Kingsclere Players. We were able to have a | |||
| limited audience but we broadcast the show live using Zoom and we |
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| subsequently made the recording available to view. This event was |
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| viewed as a great success in the community as it drew many together, |
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| albeit afair proportion only on-line. It did demonstrate the strength of |
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| the community, supported over the years by the activities ofthe |
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| association, and was another factor in adding tothe resilience and |
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| maintenance of support networks that served the community well in |
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| managing during the pandemic. The association started running |
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| Treasure/Quiz Trails around Kingsclere as a way of providing activities |
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| for all. These activities attracted all sectors ofthe community from young |
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| to old and included many families. |
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| We were pleased to be awarded a Local Infrastructure Fund (LIF)grant |
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| in January 2018 by Basingstoke and Deane Borough Council (B8DBC) | |||
| and a Community Buildings Grant in April 2018from Hampshire County |
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| Council (HCC) which allowed us to start the renewal of infrastructure as |
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| identified in a building survey we had undertaken for the centre. The |
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| community centre is 31years old and had been neglected until |
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| refurbishment work started in late 2016.Following the replacement of |
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| the doors and windows and windows in 2018, with the benefit ofa |
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| further B8DBC LIFgrant a detailed Mechanical and Electrical System |
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| assessment project enabled preparation ofthe detailed specification for |
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| the upgrade the heating system. Following atender exercise a | |||
| contractor was selected to upgrade the heating system and this upgrade | |||
| work was corn leted in November 2020.The fundin from the B&DBC |
| Financial Year | 2020/2021 | 2019/2020 | 201&/2019 | 2017/2018 |
|---|---|---|---|---|
| INCOME | ||||
| Hire ofFacilities | 2,463 | 24,660 | 26,274 | 24,285 |
| Fieldgate Social Club Ltd. | 0 | 7,094 | 7,000 | 8,000 |
| Grants | 96,878 | 40,668 | 68,684 | 26,753 |
| Entertainment and Social Events |
565 | 10,667 | 1,220 | 5,054 |
| Other Income | 2,630 | 1,437 | 4,724 | 4,714 |
| TOTAL INCOME | &4,525 | 107,902 | 6&,&06 | |
| EXPENDITURE | ||||
| Repairs and Renewals | 75,981 | 5,321 | 67,492 | 15,386 |
| Equipment | 1,988 | 33,064 | 3,855 | 17,135 |
| Security | 1,735 | 1,288 | 1,320 | 1,852 |
| Events expenses | 372 | 9,385 | 898 | 3,540 |
| Utilities | 2,609 | 12,873 | 10,578 | 13,062 |
| Telephone | 995 | 1,040 | 1,490 | 1,532 |
| Salaries | 11,580 | 11,913 | 11,163 | 10,732 |
| Admin Expenses | 1,953 | 22 | 3,697 | 121 |
| Insurances | 2,325 | 1,925 | 1,959 | 2,035 |
| Licences, Subscriptions | 215 | 1,270 | 1,318 | 1,388 |
| Sundry Expenses | 1,457 | 2,909 | 3,375 | 2,531 |
| Matched Funding Payment | 1,000 | 3,000 | 815 | |
| TOTAL EXPENDITURE | &4,010 | 107',961 | 69,314 | |
| TOTAL SURPLUS/DEFICIT FORYEAR | 515 | (59) | (50&) |
| Balances asof | 31/03/2021 | 31/03/2020 | 31/03/2019 | 31/03/2018 | |
|---|---|---|---|---|---|
| CURRENT ASSETS | |||||
| Santander Current Account |
40,626 | 16,704 | 9,743 | 7,798 | |
| Santander Deposit Account |
I | 1 | 1 | 1 | |
| Lloyds Deposit Account | 4,047 | 3,047 | 3,047 | 3,047 | |
| NS&I Investment Account |
14 | 14 | 14 | 13 | |
| Debtors | 1,423 | 3,029 | 3,090 | 3,077 | |
| Cash in Hand | 0 | 32 | 32 | 32 | |
| TOTAL ASSETS | 46,111 | 22,827 | 15,927 | 13,969 | |
| CURRENT LIABILITIES | |||||
| Creditors and Accruals | 11,613 | 5,228 | 3,211 | ||
| TOTAL NETASSETS | 11213 | 10,698 | 10,758 | ||
| REPRESENTED BY | |||||
| Balances Brought Forward | 10,698 | 10,758 | 11,265 | ||
| Total Surplus for Year | 326 | 515 | (59) | (508) | |
| TOTAL BALANCES CARRIED | FORWARD | 11,539 | 11.213 | 10,698 | 10,758 |