## ## ## ||Names ofthe cha|rity trustees who ma|nage the charity||||| |---|---|---|---|---|---|---|---| ||Trustee name|Oflice (lfany)|Dates acted lfnot for whole
r|Name
to||ofperson (or body) entitled
oint trustee
Ifan|| |1|Andrew Bates|Chairman||AGM|||| |2|David Chivers|Vice Chairman||AGM|||| |3|lan Bowes|Treasurer||AGM|||| |4|Karen Coiumbo|Secretary||AGM|||| |5|Lesiey Farey|||AGM|||| |6|||||||| |7|||||||| |8|||||||| |9|||||||| |0|||||||| |1|||||||| |2|||||||| |3|||||||| |4|||||||| |5|||||||| |6|||||||| |7|||||||| |8|||||||| |9|||||||| |0|||||||| ||Names ofthe trustees for the charity, lfany, (forexample, any custodian|||||trustees)|| ||Name||Dates acted lf not for whole||ear||| ## |Names and addresses ofadvise|Names and addresses ofadvise|rs
(Optional
Information)||| |---|---|---|---|---| |T
ofadviser
Name||Address||| |Bank
Santander
Bootle, Merseyside,
L304GB||||| |Name ofchief executive or names ofsenior staff members
(Optional
information)||||| |~
s||~ 0
e
r
~
~
e 0||| |Description ofthe charity's trusts||||| |e of
overn in
document
go||Constitution
adopted at AGM in November
20 1 6 and
201?.|effective from 1 Apri I|| |H wthechar't
isconstit
t|d|Charitable
Incorporated
Organisation||| |Trustee
I ction meth|ds|Trustees are elected annualiy
at the Annual
General|Meeting.|| |Additional
governance
issues|(Optional
Information)|||| |You may choose to include
additional
information,
where
relevant,
about:||The Kingsclere
Community
Association operates The Fieldgate Centre a
community
centre based
in Kingsclere,
Hampshire.||| |~
policies and procedures
adopted
for the induction
and
training oftrustees;||The trustees meet regularly
with other committee
members
aspects ofthe operation
ofthe charity including
the financial
the service provided to the community
in which
itoperates.||to review all
position and| |~
the charity's
organisational
structure
and any wider
network
with which the charity
works;||The bar is operated separately
from the association
by Fieldgate Social
Club Ltd. The operation of Fieldgate Social Club Ltd is solely for the
benefit of Kingsclere
Community
Association
and all surplus
revenue
made by Fieldgate Social Club Ltd is paid to the association.||| |~
relationship
with any related||||| |parties;||||| |~
trustees'
consideration
of||||| |major risks and the system||||| |and procedures
to manage||||| |them.||||| ||||~|To promote the benefit ofthe inhabitants
ofThe Parish of||| |---|---|---|---|---|---|---| |||||Kingsclere and the neighbourhood
without
distinction
ofsex,||| |||||sexual orientation,
race, or ofpolitical,
religious or other opinions,||| |||||by associating
together the said inhabitants
and the local||| |||||authorities,
voluntary
and other organisations
in a common
effort||| |||||to provide facilities
in the interests ofsocial welfare for recreation||| |Summary ofthe objects ofthe||||and leisure-time
occupation
with the object of improving
the
conditions of life for the said inhabitants;||| |charity set|out in its|||||| |governing|document||~|To maintain
and
manage
the centre
known
as The Fieldgate||| |||||Centre,
Fieldgate
Drive,
Kingsclere
and to co-operate
with|any|| |||||statutory
authority
in the maintenance
and management
ofsuch||a| |||||centre for activities
promoted
by the charity
in furtherance
of|the|| |||||above objects.||| ||||~|The Association
shall be non-party
in politics and non-sectarian||in| |||||religion.||| ||||In planning
our operation
for the year the trustees
used the Charity|||| ||||Commission's
guidance on public benefit to ensure the association|||| ||||complied
with it's obligations.|||| |Summary ofthe main|||The main activities are as follows:|||| |activities undertaken||forthe||||| |public benefit In relation to
these objects (include within
this section the statutory
declaration
that trustees have
had regard to the guidance
issued by the Charity|||~
~|maintaining
The Fieldgate Centre toa standard
that allows public
use fora range ofactivities
in the various spaces
in the Centre,
facilitating
the running
ofa range ofclasses, activities and events
run in the centre, and
organising
community
events.||| |Commission
benefit)|on public||The result ofthese activities is to benefit to the residents ofthe Parish
Kingsclere and the local area. The classes, activities and events cater||of
for|| ||||all ofthe community
and there is something
that serves from the young|||| ||||through|to the old.||| ## |Summary of|the main||| |---|---|---|---| |achievements|ofthe charity||| |during the year||There will be a common theme for most reports by community|| |||associations
running
community
centres forthe year April 2020to March|| |||2021 in that it was fundamentally
ayear ofensuring
survival due tothe|| |||impact ofCOVID-19 whilst delivering
what benefit was possible during|| |||that period.|| |||Following closure during
March 2020the community
centre remained|| |||closed until July 2020 for all activity and this was the case for the|| |||subsequent
lockdowns
during the reporting
period. During the previous|| |||year, 2019-20,the total footfall to The Fieldgate Centre was 43,360.This|| |||plummeted
during 2020-21 to 8,375.The quarterly
breakdown
ofvisits|| |||shows the impact of lockdowns
more starkly|| |||April 2020to June 2020 - 216|| |||July 2020to Sept 2020 - 4627|| |||Oct 2020to Dec 2020 - 3277|| |||Jan 2021 to March 2021 - 255|| |||When open we were able to run Pilates classes and Slimming
World. A|| |||range of local Kingsclere sports teams use the centre as a base for|| |||training
and home matches. Cricket, football and rugby training
did run|| |||so the centre was able to support these activities. The Rule ofSixmeant|| |||that a large number ofthe social gatherings
and events that would
run|in| |||normal times were just not possible.|| |||For Christmas 2020a Christmas
show was staged with the support of|| |||the Kingsclere Singers and Kingsclere Players. We were able to have a|| |||limited audience
but we broadcast the show live using Zoom and we|| |||subsequently
made the recording
available to view. This event was|| |||viewed as a great success in the community
as it drew many together,|| |||albeit afair proportion
only on-line.
It did demonstrate
the strength
of|| |||the community,
supported
over the years by the activities ofthe|| |||association,
and was another factor in adding tothe resilience and|| |||maintenance
of support
networks that served the community
well in|| |||managing
during the pandemic.
The association
started
running|| |||Treasure/Quiz
Trails around
Kingsclere as a way of providing
activities|| |||for all. These activities attracted
all sectors ofthe community
from young|| |||to old and included
many families.|| |||We were pleased to be awarded a Local Infrastructure
Fund (LIF)grant|| |||in January 2018 by Basingstoke and Deane Borough Council (B8DBC)|| |||and a Community
Buildings Grant
in April 2018from Hampshire
County|| |||Council (HCC) which allowed us to start the renewal of infrastructure
as|| |||identified
in a building
survey we had undertaken
for the centre. The|| |||community
centre is 31years old and had been neglected
until|| |||refurbishment
work started
in late 2016.Following the replacement
of|| |||the doors and windows
and windows
in 2018, with the benefit ofa|| |||further B8DBC LIFgrant a detailed
Mechanical
and Electrical System|| |||assessment
project enabled
preparation
ofthe detailed specification
for|| |||the upgrade the heating system. Following atender exercise a|| |||contractor was selected to upgrade the heating system and this upgrade|| |||work was corn
leted in November 2020.The fundin
from the B&DBC|| ## ## ## ## ## ## ## ## ## |Financial Year|2020/2021|2019/2020|201&/2019|2017/2018| |---|---|---|---|---| |INCOME||||| |Hire ofFacilities|2,463|24,660|26,274|24,285| |Fieldgate Social Club Ltd.|0|7,094|7,000|8,000| |Grants|96,878|40,668|68,684|26,753| |Entertainment
and Social Events|565|10,667|1,220|5,054| |Other Income|2,630|1,437|4,724|4,714| |TOTAL INCOME||&4,525|107,902|6&,&06| |EXPENDITURE||||| |Repairs and Renewals|75,981|5,321|67,492|15,386| |Equipment|1,988|33,064|3,855|17,135| |Security|1,735|1,288|1,320|1,852| |Events expenses|372|9,385|898|3,540| |Utilities|2,609|12,873|10,578|13,062| |Telephone|995|1,040|1,490|1,532| |Salaries|11,580|11,913|11,163|10,732| |Admin Expenses|1,953|22|3,697|121| |Insurances|2,325|1,925|1,959|2,035| |Licences, Subscriptions|215|1,270|1,318|1,388| |Sundry Expenses|1,457|2,909|3,375|2,531| |Matched Funding Payment|1,000|3,000|815|| |TOTAL EXPENDITURE||&4,010|107',961|69,314| |TOTAL SURPLUS/DEFICIT FORYEAR||515|(59)|(50&)| ||Balances asof|31/03/2021|31/03/2020|31/03/2019|31/03/2018| |---|---|---|---|---|---| |CURRENT ASSETS|||||| |Santander
Current Account||40,626|16,704|9,743|7,798| |Santander
Deposit Account||I|1|1|1| |Lloyds Deposit Account||4,047|3,047|3,047|3,047| |NS&I Investment
Account||14|14|14|13| |Debtors||1,423|3,029|3,090|3,077| |Cash in Hand||0|32|32|32| |TOTAL ASSETS||46,111|22,827|15,927|13,969| |CURRENT LIABILITIES|||||| |Creditors and Accruals|||11,613|5,228|3,211| |TOTAL NETASSETS|||11213|10,698|10,758| |REPRESENTED BY|||||| |Balances Brought Forward|||10,698|10,758|11,265| |Total Surplus for Year||326|515|(59)|(508)| |TOTAL BALANCES CARRIED|FORWARD|11,539|11.213|10,698|10,758| ## ## ## ## ## ## ## ## ##