2025 AGM - November TB ~~C~~[ th] ~~a~~
Treasurer’s Report for year ending 3 ~~1~~[ st] August 2025
The FPTA had yet another very successful fundraising year - a huge thank you to the Community and in particular the new Events committee.
The opening balance on 1[ st ] Sep 2024 was £18,670 (of which £150 held as cash for events).
This year we raised a gross income of £33,985 and after the cost of Events and Admin, this was a Net Income of £29,965 (vs £35k last year) . This included:-
-
£12,708 Net Income from FPTA events (up £3k y/y and our biggest year ever!). Loopy Lapathon still our biggest fundraiser (£3.6k) & Summer fair income almost doubled to £2.9k
-
£14,283 from one off donations and grants (up £1k y/y )
-
Quiet Area Grants: £4.5k from Turner Dumbrells, £2.2k Soutover, £0.6k SNDP
-
£6.7k one off donations (£4k for laptops) and parent led fundraising,
-
£1,764 Monthly parent donations (from 10 parents - up £180 y/y)
-
-
£1,532 from Easy Fundraising and the village Swap’n’Share
-
Details of money raised at individual events are on the Income and Expenditure document attached.
Throughout the year, we donated £37,397 to the school (up £12.2k y/y) as we continued to support the school with new Learning schemes and improved facilities in addition to our Annual Commitments . In particular, we supported our Governing Document through:
-
£31,936 towards Facilities and Equipment including: £6k TD Grant on the Nursery wet pour and £12.7k on the Quiet Area (including £4.5k TD Grant and £2k further Grants); £5,469 on furniture and; £2,460 on Class Lists
-
£4,062 towards Lessons and resources including the Accelerated Reader Scheme, Nursery French lessons & First news subscription
-
Details of these items are on the attached Income and Expenditure report. Administration costs were £382.
Income was lower than spending this year, a deficit of £7,433, and the Year End balance was £11,237 held as £1,082 bank balance and £10,005 on 31st August 2025 and £150 cash. Of this balance, £1083 is from Grants and ring fenced for the Quiet Area.
-
Our known costs for the year ahead are £10,593:
-
£7,010 for Annual Commitments and Admin costs of which £1.5k due by Jan’26
- These are reviewed every year and a list is available on request
-
£2,500 for the Annual Class budgets of which I budget £1k by Jan ‘26
-
£1083 Grant income for Quiet Area to be ringfenced until spent
Allowing for a £1k buffer, this leaves us with around £3k to spend immediately on the school’s new Annual Wishlist and I forecast we will have a further £10k to spend for this year excluding Grants.
In line with Charity Commission recommendations, last year we adopted several school and Parent Kind Governance policies and our Internal Financial Controls are reviewed annually.
Camila Lewis, Treasurer
The accounts for the year ending 31[ st ] August 2025 are being independently examined by Jason Blackman . An Internal Financial Controls review was conducted in Sep 2025 and a copy is available on request.
FPTA of Ditchling Nursery and Primary School - Registered Charity 1168313
FRIENDS AND P.T.A.OF ST MARGARET'S PRIMARY SCHOOL. DITCHLING
RECEIPTS AND PAYMENTS ACCOUNT FOR THE YEAR ENDED 31ST AUGUST 2025
==> picture [480 x 699] intentionally omitted <==
----- Start of picture text -----
INCOME EXPENDITURE Net Income from Events
Events YE 31Aug25 Prior Year Events YE 31Aug25 Prior Year YE 31Aug23 Prior Year
Loopy Lapathon 3,632.64 2,853.76 Loopy Lapathon - - 3,632.64 2,853.76
Xmas Fair 3,382.62 3,362.49 Xmas Fair 623.26 957.01 2,759.36 2,405.48
Summer Fair 3,654.19 2,234.51 Summer Fair 739.21 707.61 2,914.98 1,526.90
Halloween Disco 2,108.10 1,825.87 Halloween Disco 591.61 713.26 1,516.49 1,112.61
Quiz Night 1,068.89 810.56 Quiz Night 952.90 753.70 115.99 56.86
Tea Towels 918.85 635.04 Tea Towels 592.50 468.00 326.35 167.04
Xmas Cards 208.23 218.14 Xmas Cards - - 208.23 218.14
Uniform & Bags2School 123.37 273.99 Uniform & Bags2School - - 123.37 273.99
Village Fair/Ball - 574.70 Village Ball - - - 574.70
Apple Day 232.35 224.60 Apple Day - - 232.35 224.60
Y6 Play 1,016.71 - Y6 Play 137.90 - 878.81 -
Easter Egg decoration comp - 56.15 Easter Egg decoration comp - - - 56.15
TOTAL EVENTS 16,345.95 13,069.81 3,637.38 3,599.58 12,708.57 9,470.23
Other Income Administration Costs
Monthly donations 1,764.08 1,586.74 PTA Membership 162.00 193.00
Other Donations 6,728.15 2,737.10 AGM 70.83 98.12
Gift Aid 54.61 61.99 Accountant 150.00 120.00
Grants & Business donations 7,555.00 8,000.00 Just giving & Zettle Fees 0.00 -
Easy Fundraising 672.21 783.25
Swap n Share 860.08 605.82
AGM 0.00 82.08
Gift Match 0.00 2,460.00 Net Income
Interest earnings on Savings 5.23
TOTAL OTHER 17,639.36 16,316.98 TOTAL ADMIN COSTS 382.83 411.12 29,965.10 25,376.09
SCHOOL SPENDING: Annual Committments
Accelerated Reader 2,083.00 2,559.00
Nursery French Lessons 1,170.00 1,140.00
Gifts 1,149.41 1,150.27
Music lessons & Scripts 299.81 100.00
Decorations day 250.65 171.87
Subscription – First News 159.00 146.00
Class Wishlists 2,459.52 2,510.50
Wishlist
Playground 18,682.37 5,664.83
Educational resources 349.95 1,718.55
Furniture and classrooms 5,469.40 3,876.66
Library books & equipment 0.00 2,408.28
School building 0.00 1,352.47
Forest School 0.00 1,800.00
Front Garden 1,958.35 489.20
Music equipment 0.00 0.00
Tech & AV Equipment 3,366.40 0.00
Pond refurbishment 0.00 0.00
Sundry Expenses 0.00 40.00
TOTAL SCHOOL SPENDING 37,397.86 25,127.63
Déficit/Surplus
TOTAL INCOME 33,985.31 29,386.79 TOTAL EXPENDITURE 41,418.07 29,138.33 -7,432.76 248.46
BALANCE SHEET (RECONCILIATION OF INCOME & EXPENDITURE TO BANK STATEMENTS AND CASH)
Closing Balance 30 Aug 2024 18,670.27 As: Lloyds Bank 18,520.27
Cash 150.00
TOTAL 18,670.27
Income - Expenditure -7,432.76
YE Balance 1 Sep 2025 11,237.51 As: Lloyds Current Account 1,082.28
Lloyds Savings Account 10,005.23
Cash 150.00
TOTAL 11,237.51
----- End of picture text -----
Independent examiner’s report to the trustees of Ditchling FPTA
| report to the trustees on my examination of the accounts of the Ditchling FPTA (the Trust) for the year ended 31 August 2025.
Responsibilities and basis of report
As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).
| report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination | have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner’s statement
| have completed my examination. | confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
-
accounting records were not kept in respect of the Trust as required by section 130 of the Act; or
-
the accounts do not accord with those records; or
-
the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair view which is not a matter considered as part of an independent examination.
| have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Signed:
==> picture [15 x 23] intentionally omitted <==
----- Start of picture text -----
yv
4
----- End of picture text -----
Name: JASON PAUL BLACKMAN
Address: 34 Broyleside Cottages, Ringmer, Lewes, East Sussex, BN8 5NS
Date: 19 February 2026
Relevant professional qualification: MAAT