2023-12-31-accounts - Class 45/1 Preservation Society

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Trustees' Annual Report for the period

Period start date Period end date Day Month Year Day Month Year From 01 January 2023 To 31 December 2023

Section A Reference and administration details

Charity name Class 45/1 Preservation Society

Other names charity is known by Registered charity number (if any) 1168290

N/A

Charity's principal address 7 Roundhill Link

Clifton Moor York Postcode YO30 4UN

Names of the charity trustees who manage the charity

Trustee name	Office (if any)	Dates acted if not for whole year
Peter Dennis	Chairman
Jane Wade
Jason Wade	Secretary
Steve Dexter		28/01/23 to 31/12/23

Names of the trustees for the charity, if any, (for example, any custodian trustees)

	Name	Dates acted if not for whole year
	None

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Names and addresses of advisers (Optional information) Type of adviser Name Address	Names and addresses of advisers (Optional information) Type of adviser Name Address	Names and addresses of advisers (Optional information) Type of adviser Name Address
None



Name of chief executive or names of senior staff members (Optional information)
None

Section B Structure, governance and management

Description of the charity’s trusts

Type of governing document (eg. trust deed, constitution)[Constitution] How the charity is constituted (eg. trust, association, company)[Charitable Incorporated Organisation] Trustee selection methods (eg. appointed by, elected by)[Elected at the Annual General Meeting, all members are eligible to stand]

Additional governance issues (Optional information)

The Charity is a member of the Heritage Railway Association and a
You may choose to include member of the Midland Diesel Group. Neither membership is binding on
additional information, where any aspects of operation of the Charity and both serve to further railway
relevant, about: preservation activities. The Charity is also a member of the Midland
policies and procedures Railway – Butterley (MRB) and a written contract is in place covering adopted for the induction and storage and operation of the locomotive and the storage of other assets. training of trustees; A written contract is in place with Pioneer Diesels Ltd in relation to the
the charity’s organisational overhaul of the locomotive. This reduces a number of risks relating to this
structure and any wider critical activity.
network with which the charity works; The Charity has a Health & Safety Policy and Safeguarding policy, both of
relationship with any related which were approved at the 2020 AGM and will be reviewed on an annual parties; basis.
trustees’ consideration of The Trustees believe a level of insurance (public/employer liability) is
major risks and the system provided through membership of the MRB, but there currently is no clarity
and procedures to manage on the levels of cover. In addition, there is no Trustee liability cover in
them. place.

Section C Objectives and activities

The objects of the organisation are to advance public education, and particularly engineering learning and skills development, by the acquisition, restoration, preservation, exhibition and operation of a British Summary of the objects of the Railways Class 45/1 diesel locomotive, rolling stock, equipment and charity set out in its artefacts, relics, road vehicles, documents and records of historic and governing document engineering interest as the trustees may from time to time decide. This is currently discharged through the ownership and operation of 45133 and associated supporting tools, equipment and spares.

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The organisation’s prime purpose is to preserve a working example of a Class 45/1 locomotive and one of the key sections of the public to benefit from this are railway enthusiasts who will see the locomotive in operation at its normal operating base or when visiting other preserved railways. In addition, when maintenance and overhaul work is undertaken on the locomotive the public will see the engineering behind the operation of the locomotive and witness the skills needed to undertake the maintenance or overhaul activity.

Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)

The public benefit is not limited to railway enthusiasts, but also is applicable to any member of the public who visits any of the locations where the locomotive may be based or operating from.

For the younger section of the general public, they will be able to see the contrast behind the sights and sound of a Class 45/1 locomotive compared to the more modern trains in service today, whilst understanding the role the locomotive paid in the modernisation programme that British Railways undertook to transition from a steam operated railway network.

Public benefit is visible through the production of a quarterly magazine, primarily available for members, but which is also available from the sales stand when this is in operation. In addition, a dedicated Facebook page is visible to both members and non-members who ask to join this page whilst a web page provides unlimited access via the world wide web.

The Trustees have full regard to public benefit when planning activities and do so in accordance with Section 17(5) of the Charities Act and the Charities (Accounts and Reports) Regulations 2008. The guidance issued by the Charity Commission regarding public benefit is reviewed at the Annual General Meeting of the organisation.

Additional details of objectives and activities (Optional information)

The organisation succeeds almost entirely through the contribution made by volunteers (who are members), be that a physical contribution and/or financial support. This on-going support, which has been consistently delivered throughout the life of the organisation, is critical to the continued operation of the organisation, and as such, communication to members is regular and their opinion is important to the Trustees.

You may choose to include further statements, where relevant, about:

The operation of the locomotive provides an income stream in the form of hire fees and the current overhaul work is being undertaken using a combination of paid and volunteer labour, but now is primarily the latter type of labour.

policy on grantmaking;
policy programme related investment;
contribution made by volunteers.

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Section D Achievements and performance

Summary of the main achievements of the charity during the year

This report marks the end of the seventh full year of the Society being a Charity and it has been a stable year with the Trustees being aware of their roles with regards to the successful operation of a Charity.

The main focus has been the overhaul of the locomotive which continues to progress well and, when complete, will ensure the locomotive continues to deliver sterling service over many years to come and ensures the memories of a Class 45/1 locomotive are revived. It will also give those who did not experience these locomotives in operation the opportunity to see and hear one in action. The overhaul is being undertaken using a combination of volunteer and contracted labour, but with volunteer labour now main resource utilised.

The sales stand has not been in operation during the year due to the locomotive being subject to the overhaul, but items have also been made available for purchase via the web page and from targeted sales (e.g. polo shirts and calendar). These items have been popular and help to maintain interest in 45133 whilst also providing a small profit.

Membership of the organisation has increased once again during the year, which has been very pleasing to see.

In addition to the established communication material of a website and quarterly magazine, the Trustees continue to utilise the Facebook page as it provides for timely dissemination of updates on overhaul progress.

The overhaul continues to provide opportunities for members to become involved and a significant amount of volunteer labour has been delivered during the year, supporting the activity undertaken by the contracted labour. This joint working provides a major element of the Charity Objects to be delivered.

Four members have continued their Secondman training during the year, which will enhance their operational knowledge and provide more resilience for the Society to provide its own operating personnel once the locomotive has returned to operation

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Section E Financial review

The organisation does not have a policy on reserves.

Brief statement of the charity’s policy on reserves

Details of any funds materially The organisation does not prepare accounts on an accruals basis. in deficit

Further financial review details (Optional information)

The organisation raises funds from 3 principal sources:

You may choose to include additional information, where relevant about:

Member contributions
additional information, where  Locomotive hire (operations) – when in service
relevant about:  Sales stand/activities
the charity’s principal sources of funds (including Expenditure during the year was almost exclusively relating to work
any fundraising); appertaining to the overhaul, be that components, equipment or
how expenditure has contracted labour. In addition, a small amount of expenditure was for supported the key objectives items to subsequently sell in order to raise a modest amount of income. of the charity;
Similar to the position in 2022, an expected expenditure for the storage
investment policy and charge of the locomotive and equipment has still not yet been incurred.
objectives including any This is the fourth consecutive year this has happened and it is expected
ethical investment policy that the MRB will at some point provide an invoice for these charges.
adopted.

Section F Other optional information

Nothing further to report

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date
	Peter Dennis	Jason Wade
	Chairman	Secretary
	3 February 2024

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	Charity Name Class 45/1 Preservation Society	Charity Name Class 45/1 Preservation Society	Charity Name Class 45/1 Preservation Society	No (if any) 1168290
	For the period from	Period start date 1-Jan-23	To	Period end date 31-Dec-23

Section A Receipts and payments
A1 Receipts Membershipsubscription 735 Donation 4,876 Bank interest 814 VAT refund 614 Gift Aid Re-claim 891 Locomotive hire charge - Sales stand income 634 Other income 988 9,552 Nil - - Sub total - Total receipts 9,552 A3 Payments Longterm spares Repairs/parts for immediate use Tools VATpayment 31 Locomotive Storage Charge Locomotive Overhaul 5,106 Other expenditure 1,106 Sales stock 304 Sub total 6,547 Nil - - Sub total - Total payments 6,547 Net of receipts/(payments) 3,005 A5 Transfers between funds - A6 Cash funds last year end 85,307 Cash funds this year end 88,312 Unrestricted funds to the nearest £ *Sub total*(Gross income for AR) A2 Asset and investment sales, (see table). A4 Asset and investment purchases, (see table)	to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - Restricted funds	to the nearest £ Endowment funds	Total funds to the nearest £ 735 4,876 814 614 891 - 634 988 9,552 - - - 9,552 - - - 31 - 5,106 1,106 304 - 6,547 - - - 6,547 3,005 - 85,307 88,312	Last year to the nearest £
		- - - - - - - - -	735	2,180
			4,876	8,944
			814	85
			614	6,857
			891	914
			-	-
			634	623
			988	942
			9,552	20,544

		- - -	-
			-	-
			-	-

		-	9,552	20,544

		- - - - - - - - - -	-
			-
			-
			31	68
			-
			5,106	44,421
			1,106	482
			304	305
			-	-
			6,547	45,276

		- - -	-
			-
			-	-

		-	6,547	45,276

	-	- - - -	3,005	- 24,732
	-		-	-
	-		85,307	110,039
	-		88,312	85,307

Section B Statement of assets and liabilities at the end of the period

Categories B1 Cash funds B2 Other monetary assets B3 Investment assets B5 Liabilities B4 Assets retained for the charity’s own use Signed by one or two trustees on behalf of all the trustees	Details Community Account Business Premium Account (1) Business Premium Account (2) Details Nil Details Nil Details Locomotive 45133 1 x Sulzer 12LDA28B engine 1 x Sulzer Type 4 heat exchanger 1 x Class 45/1 bogie 1 x CP Traction Motor & 2 blowers 1 x CP Radiator motor and fan 1 x vacuum exhauster and motor 1 x Sulzer triple pump and motor 2 x 20ft containers with tools/spares Details Q1 VAT Payment Signature *Total cash funds* (agree balances with receipts and payments account(s))	to nearest £ to nearest £ 1040.34 - 66836.40 - 20434.92 - 88,312 - OK OK to nearest £ to nearest £ - - - - - - - - - - - - Cost (optional) N/A - - - - - Cost (optional) N/A - N/A - N/A - N/A - N/A - N/A - N/A - N/A - N/A - N/A 49 - - - - Print Name Peter Dennis Jason Wade Unrestricted funds Restricted funds Unrestricted funds Restricted funds Fund to which asset belongs Fund to which asset belongs Fund to which liability relates Amount due (optional)	to nearest £ Endowment funds
			-
			-
			-
			-
			OK
			to nearest £ Endowment funds
			-
			-
			-
			-
			-
			-
			Current value (optional)
			-
			-
			-
			-
			-
			Current value (optional)
			-
			-
			-
			-
			-
			-
			-
			-
			-
			When due (optional)
			01 March 2024





			Date of approval
		Peter Dennis	2/3/2024
		Jason Wade	2/3/2024