## **Trustees' Annual Report for the period**
Period start date Period end date Day Month Year Day Month Year **From** 01 January 2023 **To** 31 December 2023
## Section A Reference and administration details
**Charity name** Class 45/1 Preservation Society
**Other names charity is known by Registered charity number (if any)** 1168290
N/A
**Charity's principal address** 7 Roundhill Link
Clifton Moor York **Postcode** YO30 4UN
## **Names of the charity trustees who manage the charity**
|1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (ifany)**|
|---|---|---|---|---|
||Peter Dennis|Chairman|||
||Jane Wade||||
||Jason Wade|Secretary|||
||Steve Dexter||28/01/23 to 31/12/23||
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## **Names of the trustees for the charity, if any, (for example, any custodian trustees)**
||**Name**|**Dates acted if not for whole year**|
|---|---|---|
||None||
||||
||||
March **2012**
**TAR**
1
|**Names and addresses of advisers (Optional information)**
**Type of adviser**
**Name**
**Address**|**Names and addresses of advisers (Optional information)**
**Type of adviser**
**Name**
**Address**|**Names and addresses of advisers (Optional information)**
**Type of adviser**
**Name**
**Address**|
|---|---|---|
|None|||
||||
||||
||||
|**Name of chief executive or names of senior staff members (Optional information)**|||
|None|||
## **Section B Structure, governance and management**
## **Description of the charity’s trusts**
Type of governing document (eg. trust deed, constitution)[Constitution] How the charity is constituted (eg. trust, association, company)[Charitable Incorporated Organisation] Trustee selection methods (eg. appointed by, elected by)[Elected at the Annual General Meeting, all members are eligible to stand]
## **Additional governance issues (Optional information)**
- The Charity is a member of the Heritage Railway Association and a
- You **may choose** to include member of the Midland Diesel Group. Neither membership is binding on
- additional information, where any aspects of operation of the Charity and both serve to further railway
- relevant, about: preservation activities. The Charity is also a member of the Midland
- policies and procedures Railway – Butterley (MRB) and a written contract is in place covering adopted for the induction and storage and operation of the locomotive and the storage of other assets. training of trustees; A written contract is in place with Pioneer Diesels Ltd in relation to the
- the charity’s organisational overhaul of the locomotive. This reduces a number of risks relating to this
- structure and any wider critical activity.
- network with which the charity works; The Charity has a Health & Safety Policy and Safeguarding policy, both of
- relationship with any related which were approved at the 2020 AGM and will be reviewed on an annual parties; basis.
- trustees’ consideration of The Trustees believe a level of insurance (public/employer liability) is
- major risks and the system provided through membership of the MRB, but there currently is no clarity
- and procedures to manage on the levels of cover. In addition, there is no Trustee liability cover in
- them. place.
## **Section C Objectives and activities**
The objects of the organisation are to advance public education, and particularly engineering learning and skills development, by the acquisition, restoration, preservation, exhibition and operation of a British **Summary of the objects of the** Railways Class 45/1 diesel locomotive, rolling stock, equipment and **charity set out in its** artefacts, relics, road vehicles, documents and records of historic and **governing document** engineering interest as the trustees may from time to time decide. This is currently discharged through the ownership and operation of 45133 and associated supporting tools, equipment and spares.
March **2012**
**TAR**
2
The organisation’s prime purpose is to preserve a working example of a Class 45/1 locomotive and one of the key sections of the public to benefit from this are railway enthusiasts who will see the locomotive in operation at its normal operating base or when visiting other preserved railways. In addition, when maintenance and overhaul work is undertaken on the locomotive the public will see the engineering behind the operation of the locomotive and witness the skills needed to undertake the maintenance or overhaul activity.
**Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)**
The public benefit is not limited to railway enthusiasts, but also is applicable to any member of the public who visits any of the locations where the locomotive may be based or operating from.
For the younger section of the general public, they will be able to see the contrast behind the sights and sound of a Class 45/1 locomotive compared to the more modern trains in service today, whilst understanding the role the locomotive paid in the modernisation programme that British Railways undertook to transition from a steam operated railway network.
Public benefit is visible through the production of a quarterly magazine, primarily available for members, but which is also available from the sales stand when this is in operation. In addition, a dedicated Facebook page is visible to both members and non-members who ask to join this page whilst a web page provides unlimited access via the world wide web.
The Trustees have full regard to public benefit when planning activities and do so in accordance with Section 17(5) of the Charities Act and the Charities (Accounts and Reports) Regulations 2008. The guidance issued by the Charity Commission regarding public benefit is reviewed at the Annual General Meeting of the organisation.
## **Additional details of objectives and activities (Optional information)**
The organisation succeeds almost entirely through the contribution made by volunteers (who are members), be that a physical contribution and/or financial support. This on-going support, which has been consistently delivered throughout the life of the organisation, is critical to the continued operation of the organisation, and as such, communication to members is regular and their opinion is important to the Trustees.
You **may choose** to include further statements, where relevant, about:
The operation of the locomotive provides an income stream in the form of hire fees and the current overhaul work is being undertaken using a combination of paid and volunteer labour, but now is primarily the latter type of labour.
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
March **2012**
**TAR**
3
Section D Achievements and performance
**Summary of the main achievements of the charity during the year**
This report marks the end of the seventh full year of the Society being a Charity and it has been a stable year with the Trustees being aware of their roles with regards to the successful operation of a Charity.
The main focus has been the overhaul of the locomotive which continues to progress well and, when complete, will ensure the locomotive continues to deliver sterling service over many years to come and ensures the memories of a Class 45/1 locomotive are revived. It will also give those who did not experience these locomotives in operation the opportunity to see and hear one in action. The overhaul is being undertaken using a combination of volunteer and contracted labour, but with volunteer labour now main resource utilised.
The sales stand has not been in operation during the year due to the locomotive being subject to the overhaul, but items have also been made available for purchase via the web page and from targeted sales (e.g. polo shirts and calendar). These items have been popular and help to maintain interest in 45133 whilst also providing a small profit.
Membership of the organisation has increased once again during the year, which has been very pleasing to see.
In addition to the established communication material of a website and quarterly magazine, the Trustees continue to utilise the Facebook page as it provides for timely dissemination of updates on overhaul progress.
The overhaul continues to provide opportunities for members to become involved and a significant amount of volunteer labour has been delivered during the year, supporting the activity undertaken by the contracted labour. This joint working provides a major element of the Charity Objects to be delivered.
Four members have continued their Secondman training during the year, which will enhance their operational knowledge and provide more resilience for the Society to provide its own operating personnel once the locomotive has returned to operation
March **2012**
**TAR**
4
## **Section E Financial review**
The organisation does not have a policy on reserves.
## **Brief statement of the charity’s policy on reserves**
**Details of any funds materially** The organisation does not prepare accounts on an accruals basis. **in deficit**
## **Further financial review details (Optional information)**
The organisation raises funds from 3 principal sources:
You **may choose** to include additional information, where relevant about:
- Member contributions
- additional information, where Locomotive hire (operations) – when in service
- relevant about: Sales stand/activities
- the charity’s principal sources of funds (including Expenditure during the year was almost exclusively relating to work
- any fundraising); appertaining to the overhaul, be that components, equipment or
- how expenditure has contracted labour. In addition, a small amount of expenditure was for supported the key objectives items to subsequently sell in order to raise a modest amount of income. of the charity;
- Similar to the position in 2022, an expected expenditure for the storage
- investment policy and charge of the locomotive and equipment has still not yet been incurred.
- objectives including any This is the fourth consecutive year this has happened and it is expected
- ethical investment policy that the MRB will at some point provide an invoice for these charges.
- adopted.
**Section F Other optional information**
Nothing further to report
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
|**Signature(s)**
**Full name(s)**
**Position (eg Secretary, Chair,**
**etc)**
**Date**|||
|---|---|---|
||Peter Dennis|Jason Wade|
||Chairman|Secretary|
||3 February 2024||
March **2012**
**TAR**
5
||**Charity Name**
**Class 45/1 Preservation Society**
|**Charity Name**
**Class 45/1 Preservation Society**
|**Charity Name**
**Class 45/1 Preservation Society**
|**No (if any)**
**1168290**|
|---|---|---|---|---|
||**For the period**
**from**|Period start date
1-Jan-23|**To**|Period end date
31-Dec-23|
|**Section A Receipts and payments**|||||
|---|---|---|---|---|
|**A1 Receipts**
Membershipsubscription
**735**
Donation
**4,876**
Bank interest
**814**
VAT refund
**614**
Gift Aid Re-claim
**891**
Locomotive hire charge
**-**
Sales stand income
**634**
Other income
**988**
**9,552**
**Nil**
**-**
**-**
**_Sub total_ -**
**_Total receipts_ 9,552**
**A3 Payments**
Longterm spares
Repairs/parts for immediate use
Tools
VATpayment
**31**
Locomotive Storage Charge
Locomotive Overhaul
**5,106**
Other expenditure
**1,106**
Sales stock
**304**
**_Sub total_ 6,547**
**Nil**
**-**
**-**
**_Sub total_ -**
**_Total payments_ 6,547**
**_Net of receipts/(payments)_ 3,005**
**A5 Transfers between funds**
**-**
**A6 Cash funds last year end**
**85,307**
**_Cash funds this year end_ 88,312**
**Unrestricted**
**funds**
**to the nearest £**
**_Sub total_**_(Gross income for AR)_
**A2 Asset and investment sales,**
**(see table).**
**A4 Asset and investment**
**purchases, (see table)**|**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Restricted**
**funds**|**to the nearest £**
**Endowment**
**funds**|**Total funds**
**to the nearest £**
**735**
**4,876**
**814**
**614**
**891**
**-**
**634**
**988**
**9,552**
**-**
**-**
**-**
**9,552**
**-**
**-**
**-**
**31**
**-**
**5,106**
**1,106**
**304**
**-**
**6,547**
**-**
**-**
**-**
**6,547**
**3,005**
**-**
**85,307**
**88,312**|**Last year**
**to the nearest £**|
|||**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**735**|**2,180**|
||||**4,876**|**8,944**|
||||**814**|**85**|
||||**614**|**6,857**|
||||**891**|**914**|
||||**-**|**-**|
||||**634**|**623**|
||||**988**|**942**|
||||**9,552**|**20,544**|
||||||
|||**-**
**-**
**-**|**-**||
||||**-**|**-**|
||||**-**|**-**|
||||||
|||**-**|**9,552**|**20,544**|
||||||
|||**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**-**||
||||**-**||
||||**-**||
||||**31**|**68**|
||||**-**||
||||**5,106**|**44,421**|
||||**1,106**|**482**|
||||**304**|**305**|
||||**-**|**-**|
||||**6,547**|**45,276**|
||||||
|||**-**
**-**
**-**|**-**||
||||**-**||
||||**-**|**-**|
||||||
|||**-**|**6,547**|**45,276**|
||||||
||**-**|**-**
**-**
**-**
**-**|**3,005**|**- 24,732**|
||**-**||**-**|**-**|
||**-**||**85,307**|**110,039**|
||**-**||**88,312**|**85,307**|
## **Section B Statement of assets and liabilities at the end of the period**
|**Categories**
**B1 Cash funds**
**B2 Other monetary assets**
**B3 Investment assets**
**B5 Liabilities**
**B4 Assets retained for the**
**charity’s own use**
Signed by one or two trustees on
behalf of all the trustees|**Details**
Community Account
Business Premium Account (1)
Business Premium Account (2)
**Details**
Nil
**Details**
Nil
**Details**
Locomotive 45133
1 x Sulzer 12LDA28B engine
1 x Sulzer Type 4 heat exchanger
1 x Class 45/1 bogie
1 x CP Traction Motor & 2 blowers
1 x CP Radiator motor and fan
1 x vacuum exhauster and motor
1 x Sulzer triple pump and motor
2 x 20ft containers with tools/spares
**Details**
Q1 VAT Payment
Signature
**_Total cash funds_**
(agree balances with receipts and payments
account(s))|**to nearest £**
**to nearest £**
1040.34
**-**
66836.40
**-**
20434.92
**-**
**88,312**
**-**
OK
OK
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Cost (optional)**
N/A
**-**
**-**
**-**
**-**
**-**
**Cost (optional)**
N/A
**-**
N/A
**-**
N/A
**-**
N/A
**-**
N/A
**-**
N/A
**-**
N/A
**-**
N/A
**-**
N/A
**-**
N/A
**49**
**-**
**-**
**-**
**-**
Print Name
Peter Dennis
Jason Wade
**Unrestricted**
**funds**
**Restricted**
**funds**
**Unrestricted**
**funds**
**Restricted**
**funds**
**Fund to which**
**asset belongs**
**Fund to which**
**asset belongs**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**|**to nearest £**
**Endowment**
**funds**|
|---|---|---|---|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||OK|
||||**to nearest £**
**Endowment**
**funds**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**Current value**
**(optional)**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**Current value**
**(optional)**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**When due**
**(optional)**|
||||**01 March 2024**|
|||||
|||||
|||||
|||||
|||||
||||Date of
approval|
|||Peter Dennis|2/3/2024|
|||Jason Wade|2/3/2024|