Charlty règl8tratlon numb•r 1168281 (England and Wales) Company reglstratlon number CE007044 SUTTON GRAMMAR SCHOOL PARENT TEACHER ASSOCIATION ANNUAL REPORT AND UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023
surroN GRAMMAR SCHOOL PARENT TEACHER ASSOCIATION LEGAL AND ADMINISTRATIVE INFORMATION Truste A Eldd O Grozavu-santos V Narayanan P Jacobs K Robinson Bosland 8 Clove5 R MankeT12 R Tumer R Jayaram8n R Mathanmohan J Flay P Hasan R Mohan Charlty number IEngland and Wales) 1168281 Company number CE007044 Rgglst8red offie• Clo Sutton Gr8fflmar School Manor Lane Sutton Surrey United SM1 4AS Independent examiner Louise Hallsworth, FCA Baxter & Co Chartered Accountants Lynwood House, Crofton Road Orpington BR6 8QE
SUTTON GRAMMAR SCHOOL PARENT TEACHER ASSOCIATION CONTENTS Page Trustees, report Independent examinerfs report Statement of financial acts'vitie5 Balance sheet Notes to the financial ststements 8-13
SUTTON GRAMMAR SCHOOL PARENT TEACHER ASSOCIATION TRUSTEES, REPORT {INCLUDING DIRECTORS. REPORT) FOR THE YEAR ENDED 31 MARCH 2023 The Trustees present their annual report and financial statements for Ihe year ended 31 March 2023. The financ481 slalernents have bBen prepared in accordance with the accounting policies set out in note 1 to the financial staternen15 and comply with the charrty's goveming docurnent Memorandum and Articles of Association, the CoTnpanies Act 2006 and Accounting and Reporting by Gh8if(ies". Statement of Recommended Practice applicable to charities preparing their accounts in accordan with the Financial Reporting Standard applirable in the UK and Republic of Ireland IFRS 1021" leffecte 1 January 20191. Objectbves and activities The aim of SGSPTA is to support the educational and charitable work of Sutton Grammar School for public bener This 15 achieved by". Enhancing the School'3 educational provision for students., F05tering stronger relationships belween staff, parents, and Ihe wder School community,. Supporting student development through work experien and alumni opportunities., and Offering input lo School leadership wthout involvement in formal policy-tnaking. The Trustees have complied with Iheir duty to consider the Charity Commission's public benefit guldance throughout the year. Though the School 15 a single institution, its intake spans the Londgn Borough of Sutton. neighbouring boroughs, and, occasionalty. further afield. Admission 1$ ba58d on academic ability. with some places reserved for local applicants, ensuring diverse and inclusive access. Fundraising and community engagement are central lo SGSPTA'S activitles. Mod( entrance tests, run via our trading company SGSPTA Ltd, attract participant5 from 8cros5 the South East and nationalty through online access. These offer affordable preparation 8nd contribut8 Sl9nificantty to fundraising efforts. In addition to financi818UPPOrt surj) as funding books, equipment, and facility irnprovernents-volunteers play a key role in events like the Quiz Night and providing refreshments al school events. prowding wider cornmunty benefits. Funding requests from the School are managed through a formal bidding Process that evaluates impact, cost, 8nd sustainability. Requests OV8r £5,000 are shared with all SGSPTA members for discussion and vole. Volunteers are essential not onty for fvndraising but also for building community spirit. Events like Intemational Evening demonstrate the value of social connection beyond finanual contribution. Public benefit The Trustees have paid due regafd lo guldance Issued ty the Charity Commission in deryding what activities the chaTty should undertake.
SUTTON GRAMMAR SCHOOL PARENT TEACHER ASSOCIATION TRUSTEES. REPORT (INCLUDING DIRECTORS, REPORT) (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2023 Achlevements and p•rfomiane• Significènt acfvvihes and aGhievemenls against objeciiv8S During this financial period the PTA has oryÉnised, run and supported: Christmas and Summer Raffle Autumn Quiz Supporbng the PTA mock test parklng and Invlgllatlon International Evening New Year 7 Parent BBQ Refreshrnents al school concerts and events Second-hand uniform sales Fin3n(>al donations to the School during the period ol this ReporL 2022123 Large Computer sveen for the Library Basketball House IT UpJrade Budgetary Support Prowsion Itts cover Part-lunding of STEM Technician, coach-hire. & minibus fleet running costs Feather Banners Part funding for Library Assistant and Extemal Relatlons Co-ordin8tor post Flnanclal revlew This year the th8rity r8COTd&d 8 d8firit of £158,046 12022 surplu8 of £57,840). Unrestricted reserves stood at £49,195. Reserves policy The trustees. policy on reserve levels is as follows.. Restricted funds should not be allowed to accumulate significant sums and will nomially be spent wrthln the financial year on the SpefiC purpose for which the fvnds are restricted. Trustees have designated all other unrestricted surplus funds to be used to Promote and advance the education of students of Sutton Gramrn8r School. structure, go¥¢manc¢ and management The Charitable Incorporated Organisation Ireg no CE0070441 is a registered charity 111682811. The charty's Memorandum and Artides of Association are the primary governing documents. The charity's address is Sutton Gramrnar School, Manor Lane, Sutton. SM1 4AS.
SUThON GRAMMAR SCHOOL PARENT TEACHER ASSOCIATION TRUSTEES, REPORT (INCLUDING DIRECTORS. REPORT) ICONTINUED) FOR THE YEAR ENDED 31 MARCH 2023 The Trustees, who are 8150 the direciors for the purpose of company law, and who served during the year and up to the date of signature of the financial statements were.. A Eldred O Grozavu-Sant05 V Narayanan P Jacobs K Robinson M Bosland B Cloves R Mankertz R Tumer R Jayaraman R M8lhantnoh3n J Flay P Hasan R Mohan Recruitment and appointment of tmstees Tru5tee5 are elected at the AGM from the parent bodylteaching staff. or appointed by Elected Trustees, or ex-offirio appointees from SGS. An invite to becorn8 a trustee goes to all parents with tre notice of the AGM None of the Iiustees has any beneficial interest in th8 company. All of the Irusiees are members of the company and guarantee to contribute £1 in Ihe event of a winding up. Organisational structure The Pi8sid8nt is the Headteacher ol Sutton Grammar School. The nominated user po3ilion is held by a teacher at the school. CIO trustee pe Ex officio user charity trustee Nomin3ted usel charity trustee Elected Gh8ri trustee Elected charil trustee Eleoted chari trustee Elected charity trustee CIO Position President Staff Represenlativp Chair Vice Chair Treasurer Information Coordinator Secreta Parkin Events General member Elected charf trustee Elected chari trustee Elected ch8ri trustee Elected charil ttU5tee mana er The day to day administralion and financial controls are done by the Director of Financer and Operations al Sutton Grammar School.
SUTTON GRAMMAR SCHOOL PARENT TEACHER ASSOCIATION TRUSTEES. REPORT (INCLUDING DIRECTORS, REPORTI {CONTINUED) FOR THE YEAR ENDED 31 MARCH 2023 The truste approved by the Board ofTrustees. Trustee Date..
surroN GRAMMAR SCHOOL PARENT TEACHER ASSOCIATION INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF SUThON GRAMMAR SCHOOL PARENT TEACHER ASSOCIATION I report to the Trustees on my examination of the finanry81 statements of Sutton Grammar School Parent Teacher Association lthe charity) for the year ended 31 March 2023. Responslbllllle$ and basls ol réport As the Trustees of the charity land also it5 d1clOrS for the purposes of company lawl, you ale iesponsible for the preparation of the financial statements in accoTdance with the requirements of the Gotnpanies Act 2006. Having 5ali5fied rnyse that the financTal slalemen15 of the charty are not required to be audited undeT Part 16 of the Companies Act 2006 and are eligible foi independent examination, I report in respect ol my exarnination of the charty's finanaal Statements carried out under section 145 of the Charities Act 2011. In carrying out rny examination I have followed the Directions given by the Charity Commission under 58ction 14515llbl of the Charities Act 2011. Independent examlnerfs statement I have completed my exatnination. I confimi that no matters have come to my attention in connection with the ex8rnin8tton giving tne cause to believe that in any material iespect.. accounting records were not kept in respect of the charity as requir8d by Section 386 of the Companies Act 2006. the financial slalemen15 do not accord with those records., or the financial statements do not compty with the accounting requiremenis of section 396 of the Companies Act 2006 other than any requirernent that the finanual statements give a true and fair view, whith is not a matter considered as part of an independent examination., or the financial staternents have not been prepared in accordance with the methods and principles of the Statement of Recomrnended Practice for accounting and reporting by charities applicable to charities preparing their financial statements in accordance with the Financial Reporting Standard applicable in the UK and Republic ol Ireland IFRS 1021. I have no concems and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the financial staternents lo be reached. Louise H811sworth. FCA Baxter & Co Chartered Accountants Lynwood House, Ciofton Road Orpington BR6 8QE 13 Juno 2025
SUTTON GRAMMAR SCHOOL PARENT TEACHER ASSOCIATION STATEMENT OF FINANCIAL ACTIVITIES INCLUDING INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31 MARCH 2023 Unrestrlcted funds 2023 Unrestricted funds 2022 Notes Income and endowments from: Donation5 and legaaes Charitable activities Other tradlng activlties Investments Other Income 85,159 8,183 154,525 1,689 S,977 51 410 Total Incom8 93,393 162,602 Expendlture on: Raising funds Charitable aCtiVeS 939 104,023 251,439 Total expendlture 251,439 104,962 Net Incomellexpendlturel and movement In funds 1158,0461 57,640 Reconclllatlon of funds: Fund balanees at 1 April 2022 207,241 149,601 Fund balances at 31 March 2023 49,195 207,241 The statement ol financial activities Indudes all gains and losses recognised in the year. 1 income and expenditure derive from continuiny actTWtles.
SUTTON GRAMMAR SCHOOL PARENT TEACHER ASSOCIATION BALANCE SHEET AS AT 31 MARCH 2023 2023 2022 Notss Current assets Debtors Cash at bank and in hand 15 166,845 40,824 50,395 50,395 207,469 Credltors: amounts falling due within one year 16 11.2001 12281 Net eurr•nt assats 49,195 207,241 Thè lunds of the charlty Unrestricted lunds 17 49,195 207,241 49,195 207,241 The company is entitled to the exemption from the audit requirement contsined in section 477 of the Companies Act 2006, for the year ended 31 March 2023. The dlreetors acknowledge their responsibilities for complying wilh the requirements of Ihe Companies Act 20( th respect to accounting records and the preparation of financial Statements. The members have not required the Trjmpany to obtain an audit ol its financial statements for the year in question in accordan wrth section 476. These financial statetnents have been prepared in accordance wth the prov to the small companies regime. ion5 applicable to companies subject The financial ststements were approvèd by the Trustees on ... .......... Trustee Company registration number CE007044 (England and Wales)
SUTTON GRAMMAR SCHOOL PARENT TEACHER ASSOCIATION NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023 Aeeountlng pollel¢8 Charlty Infomiatlon Sutton Grammar School Parent TeacherAssociation is a private company IiTnrted by guarantee incorporated in England And Vvales. Thè règistered office is Clo Sutton Grammar School. Manor Lane, Sutton. Surrey, SMI 4AS, United. 1.1 Accountlng conventlon The financial statements have been prepared in accordance wilh the charity's goveming documenL the Companles Act 2006, FRS 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland. and the Charities SORP 'Accounting and Reporting by Charities.. Statement of Recommended Practice applicable to tharitie5 PTep8ring their 8ccounts in accordance wrth the Finanrial Reporting Standard applicable in the UK and Republic of Ireland IFRS 1021 The charity is a Public Benefil Entity as defined by FRS 102. The charity has taken advantage of the prowsions in the SORP for d)arftles not to prtPaTe a statement of cash flows. The financial statement5 are PTepared in sterling, whith is the functional currency of the charity. Monetary 8mounts in these financial statements are rounded to the nearest £. The financial statements have been prepared under the historical cost conventlon, ImodiNed to Include the revaluation of freehold properties and to include investment properties and certain financial instruments at falr valuel. The principal accounting policAes adopted are set out below. 1.2 Going Concern At the time of approving the finanaal ststements, the Trustees have a re8sonable expectation that the charity has adequate resources to continue in operational existence for the foreseeable future. Thus the Trustees contin¢Je to adopt the going concern basis of accounting in preparing the financial ststements. 1.3 Chatable funds Unrestricted funds are available for use 8t the d5Se¢lOn of the Trustees in furtherance of their thariiable objectives. Restricted funds are subject lo speafic CondOn$ by donors or grantors as to how they may be used. The purposes and uses of the restricted funds are set out in the notes lo the finanaal staternents. Endowment lunds are subject to speafic conditions by donors that the capital must be maintained by the charity. 1.4 Income Income is recognised when the charity is legally entilled to it after any perfornianTr conditions have been met, the amounts can be measured reli8bty, and it is probable thai Income wlll be r6eeed. Cash donations are recognised on receipt. other don8tion3 are recognised once the charity h8s beeff notified of the donation, unless performance conditions require deferral of the amount. Income tax recoverable In relation to donations received under Grft or dee¢Js of Covenant is recognised at the time of the donation. Legacies are recognised on receipt or others*ise rf the charity has been notthed of an Impendlng distribution, the amount is known. and Teceipl 18 expected. If the 8Tnounl is not knuwn, the legacy 1$ treated As a conts'ngent asset.
surroN GRAMMAR SCHOOL PARENT TEACHER ASSOCIATION NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2023 Accounlirbg poli¢ies Icontlnued) 1.5 Expenditure Expenditure is recognised once there is a legal or constructive obligatlon to transfer economic benefrt to a third party, it is probable that a Iransfer of economic benefits will be required in settlement. and the amount of the obligation can be measured reliabty. Expenditure is classified by activity. The costs of each activity are m8de up of the total of direct costs and Shaied costs, including support costs involved in undertaking 8ach activity. Direct costs attributable to a single activity are allocated direcuy to that activity. Shared costs which contribute to more than one activty and support costs which are not attributable to a sSngle activity are apportioned beiween those activiti&s on a basis consistent wrth the se of resources. Central staff costs are allocated on the b85is of th.me spent, and depCiall0n charges are allocated on the portion of the 8S5et's Use. 1.6 Cash and cash equivalents Cash and cash equivalents include cash in hand, deposrts held at call wrth banks, other short-tem) liquid inve51tnents with original maturities of three months or less, and bank oveFdraft5. Bank overdrafts are shown wthin borTowings in current liabilities. 1.7 Flnanclal Instruments The charity has elected to apply the provisions of Sedion 11 'Basic Finanaal Instruments, and Section 12 'Other Financial Instruments Issues, of FRS 102 10 all of tts ffinancial instruments. Financial instruments are recognised in the charity's balan sheet when the charty be(x)mg5 paty to the ntractual provislons of the instrurnenL Financjal assets and liabilities are offset, with the net amounts presented in the financial siaternents. when there is a legally enforceable right to set off the iecogriised amounts and there is an intention to settle on 8 net basis or to re81i8e the asset and settle the liability simultaneousty. 8a5ic financlal asséts Basic finanry81 assets, which indude debtors and cash and bank balans, are initially Tne8suied at transaction pri including transaction costs and are subsequently carried at arnortised c05t Using the effective interest method unless the arrangement constitutes a financing transaction, where the transaction is measured at the present value of the future receipts disctsuftted al a market rate of interest. FinancAal assets classified as receivable within one year are not amortised. Baslc flnanclal Ilabllitigs Basic financial liabile5, including cieditors and bank loans are initially recognised at Ir8ns8dion price unless the arrangement consts"tutes a finanang transaction. where the debt instrurnent Is measured at the present value of the future payments discounted at a market rale of interest. Financial liabilities classified as payable within one year are not amorlised. Debt instruments are subsequently carried at amortised cost, using the effective interest rate method. Trade creditors are obligations to pay for goods OT services that have been acquired in the ordinary course of operations from supplier5. Amounts p8yable are classified as current liabilities if payment is due within one year or less. If not, they are presented a5 non-currenl liabilities. Trade creditors are recognised initially at transadion pri and subsequently measured at amortised cost Using the effectivè Interest method. Darecognition of financial liabilities Financial liabilities are derecognised when the charity's contractual obligation5 expl or are discharged or C8ncellèd.
surroN GRAMMAR SCHOOL PARENT TEACHER ASSOCIATION NOTES TO THE FINANCIAL STATEMENTS (CONTINUED FOR THE YEAR ENDED 31 MARCH 2023 Accounting pollcies (Continuedl 1.8 Employee beneflts The cost of 8Y unused holiday entitlement IS Tecognised in the period in whic* the employee's services are received. Termination benefits are recognised immediately as an expense when tt)e charity is demonstrably commltted to terminate the ernploymenl of an employee or to prowde temiination benefrts. Critical accounting estimate8 and judgements In the application of the charity's accounting polic4e$, the Trustees are required to make judgements. e$limate$ 8nd assurnptlons about the ¢8rrying amount of assets and liabilities that are not readily apparent from othei sources. The estimates and assooated assumptions ale based on historical experience and other factors that are considered to be relevant. Actual resu5 may drfter from these estimates. The estimates and underfying assumptions are reviewed on an ongoing basis. Revisions to accountlng estimates are recognised in the period in which the estimate is revised where the revision affects onty that period, or in the period of the revision and future periods where the rewsion affects bolh current and ftjture periods. Incorne from donations and legacles Unrestrlctèd funds 2023 Unrestrlcted funds 2022 Donations and gifts 85,159 154,525 Income from charltable activltles Unrestricted fund5 2023 Unrestricted funds 2022 Charftable actlv5tles Services promded under ntra¢t Other income 1,689 8,183 8,183 1.689 10
surroN GRAMMAR SCHOOL PARENT TEACHER ASSOCIATION NOTES TO THE FINANCIAL STATEMENTS {CONTINUED) FOR THE YEAR ENDED 31 MARCH 2023 Income from other trading a¢tivities Unrestricted Unrestricted funds funds 2023 2022 Fundralsing events 5,977 Income from Investments Unrnstrlcted Unrestrlcted funds funds 2023 2022 Interest receivable 51 Othèr Income Unrestrieted Unrestrfcted funds funds 2023 2022 Amazon Commission 410 Expenditure on rai¥in9 funds Unre5tri¢ted Unre5trfcte funds funds 2023 2022 Fundraising and publielty OiheT fundraising costs 939 11
SUTTON GRAMMAR SCHOOL PARENT TEACHER ASSOCIATION NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2023 Expendlture on ehafitable actlvlties Charltabl* aetlvities 2023 Charltable activities 2022 Dlrect eosts Donation to Sutton Grammar School Other costs 248,663 1,576 102,776 1,247 250,239 104,023 Share of support and governance costs Isètr nots 101 Goveinance 1,200 251,439 104.023 Analysls by fvjnd Unrestricted funds 251,439 104.023 10 Support costs allocated to actlvltles 2023 2022 Govemance costs 1,200 Analysed between.. Charitable activities 1,200 11 Net rnovement in funds 2023 2022 The net movement in funds is ststed after chargingl{creditingl'. Fees payable lor the Independent examination of the charity's financial statements 1,200 12 Trustees None of the Trustees lor any per50n5 connected Mth them) received any remuneration or benefrts from the charty during the year. 13 Employees There were no ernployees during the year. 14 Taxatlon The charity is exempt from taxation on Its activities because all its income is applied for charitable purposes. 12-
SUTTON GRAMMAR SCHOOL PARENT TEACHER ASSOCIATION NOTES TO THE FINANCIAL STATEMENTS {CONTINUED) FOR THE YEAR ENDED 31 MARCH 2023 15 D•btors 2023 2022 Amounts falling du• wlthln one year: Trade debtors Other debtor8 166,439 406 186,845 16 Creditor5: amounts falling due withln one year 2023 2022 Other cr8ditors Accruals and deferred income 228 1,200 1,200 228 17 Unre8trl¢ted funds The unrestricted fvnds of the charity compTise the unexpended balances ol donations and grants which 8re not subject to SP8crfic conditions by donors and grantors as to how they may be used. These include designated funds whlch have been set aside out of unrestricted funds by the trustees for specific purposes. At 1 Aprfl 2022 Incomlng resources Resources At 31 March expended 2023 General funds 207,241 93,393 1251.4391 49,195 PrÈvlous year: At l Aprll 2021 Incomlng re$ource$ R•soUe$ At 31 March expended 2022 General funds 149,601 162,802 1104,9621 207,241 18 Related party transactlons Sutton Grammar School Trust is a related paty by virtue of the faci it ha5 a Trustee in common. Sutton Grammar School Parent Teacher Association donated to Sutton GramrnaT School Trust towards various revenue and capital projects £248,66312022.' £102,776). There was no balance outstanding as 8131 March 2023. Sutton Grammar School Parent Te8¢h?r Associatioll reIVed a donatlon of £83,561 12022,. £166,439) from Sutton Grammar School PTA Litnited. The was no balan outstanding 85 al 31 March 2023 12022'.£166,4391. 13-