2023-03-31-accounts

Heathfield Area Recreation Trust Charity Number: 1168214

Annual Report and Accounts Year beginning 1[st] April 2022 and Ending 31 March 2023

Trustees’ Report for the Year Ended 31 March 2023

Heathfield Area Recreation Trust, Charity Number: 1168214

Contents

Administrative Information		Page 2
Objectives		Page 3
Governance		Page 3
Objectives and Activities		Page 4
Assets		Page 5
Chairman’s Report		Page 6
Treasurer’s Report		Page 7
Independent examiner's report on the accounts		Page 8
Financial Review		Page 9 -10
Accounting Policies	Page	11

Reference and Administrative Details

Heathfield Area Recreation Trust, Charity Number: 1168214

Charity Name: Heathfield Area Recreation Trust Other Name Charity is Known by: HeART Registered charity number: 1168214 Registered address: 75 Kingsway Heathfield Cambridge CB22 4QN Telephone: [phone] Email: [e-mail] Website: WWW.Heartfamilies.org Board of Trustees: Darren Mullett – Chairman David Schneider – Treasurer Kate Nobel – Secretary Kelly Austin - Trustee Harriet Banington-Howell – Trustee Bankers: Lloyds Bank

Structure, Governance and Management

Heathfield Area Recreation Trust, Charity Number: 1168214

The charity was established as a Charitable Incorporated Organisation in July 2016 and is governed and managed by a Board of Trustees. The charity developed its constitution based on the template provided by the Charity Commission, which was adopted in July 2016. Recruitment of trustees is by invitation by the Board. The current board comprises of four Trustees who are local residents in the Heathfield area. All trustees have received a briefing on the Roles and Responsibilities of being a Trustee and have familiarised themselves with guidance from the Charity Commission. Support has been given to the Board from a charity consultant on a pro-bono basis and from the Cambridge CVS.

The charity has no paid staff, 6 trustees, 8 volunteers and a number of local supporters.

Policies including Risk Management

During this first 3 years of the charity’s operations, the Board of Trustees has developed and adopted three key policies, which are the Safeguarding and Vulnerable Persons Policy, Equality and Diversity Policy and a Conflict of Interest Policy. In addition, the Board has undertaken a review of its risks and established a report of all its risks. This will develop into a Risk Register which will be reviewed annually by the Board.

Objects of the charity

The Board of Trustees have developed and agreed the objects of the Heathfield Area Recreation Trust to be:

1. For the public benefit to provide or assist in the provision of facilities within the Heathfield area for recreation or other leisure time occupation (including facilities for amateur sport) in the interests of social welfare for individuals who have need of such facilities by reason of their youth, age, infirmity or impairment, financial hardship or social circumstances, with the object of improving their conditions of life;

2. To advance the education and personal development of children and young people through the provision of quality play opportunities;

3. To promote health and wellbeing particularly but not exclusively among local families by the provision of quality facilities for play.

Objectives and Activities

Heathfield Area Recreation Trust, Charity Number: 1168214

The charity was established in 2016 and is operated by a Board of Trustees, who hold regular meetings throughout the year to undertake and oversee the running of the charity.

This is a summary of the main activities we undertake for the public benefit in relation to these objects:

1. The Board established a strategic plan to develop a charity, engaged the local community and stakeholders to elicit support.

2. We developed a plan for the playground and established what equipment was needed.

3. There were meetings between the Heathfield Residents Association (HRA) and our charity’s Trustees. A formal agreement (a Memorandum of Understanding) was developed to outline how our organisations will work together.

4. We continue to consult with local families where equipment for the playground were outlined.

5. The Board of Trustees made connections with local parish councils and local businesses to garner support.

6. Headed by our Chair, Darren Mullett, we meet with equipment suppliers to identify the most appropriate equipment and best value for money suppliers.

7. We also organise events to foster community engagement and integration, such as fun events for children and families.

8. The Board undertakes a number of fundraising activities each year including a quiz night, participation in Thriplow Daffodil Weekend and made funding applications.

9. The Board also liaised with suppliers and placed orders for the installation of playground equipment.

Assets

Heathfield Area Recreation Trust, Charity Number: 1168214

Assets held in the HRA park by HeART

• Trampoline

• 1 x Notice Board.

• Tunnel & Mound

• Swirl DDR Roundabout

• Motor Bouncer

• 4 Way Cockerel

• Camel Bouncer

• Clatter Bridge

• Log Forrest

• Balance Beam

• Twin Cross Beam

• Through Tunnel

• Wobbly Plank

Assets Held by the Charity in Storage

• 20 x Heart Bibs

• SDMO Generator

• Splat the Rat

• Stocks

• 7 x 14 m Marquee

• Replacement baby swing seat

• Replacement DDR Seat

• Replacement basket swing.

• Zig Zag

• 2 x Benches

• 2 x Hippo Bins

• 2 x Welcome Boards

• 1 x Basket swing

Chairman’s Report

We are still suffering from covid years, and the charity has not yet got back to its ways.

We are not expecting to get back to normal for some time due to the high price of living and the concerns over covid re appearing.

For now, we will monitor the situation and provide any repairs to the play equipment that we provided.

Darren Mullett, Chair of HeART

……………………….

Date: 21[st] July 2023

Heathfield Area Recreation Trust, Charity Number: 1168214

Treasurer’s Report

During this financial year the charity has received £780.12 with the expenditure of £472.92, delivering a net payment of £307.20

We predicted to make a loss during the year due to the covid 19 pandemic and the inability to raise funds however due to daffodil festival we did turn a small profit.

The expenditure of £472.92 is for the upkeep of the website, and the charity insurance. It has been decided that the website is old and outdated so we will look at reducing this cost for the 2023-24 financial year

David Schneider, Treasurer of HeART

……………………….

Date: 21[st] July 2023

Heathfield Area Recreation Trust, Charity Number: 1168214

Independent examiner's report on the accounts

Report to the trustees of Heathfield Area Recreation Trust on the accounts for the year ended 31 March 2022, charity no 1168214, which are set out on pages 10 to 12.

Respective responsibilities of trustees and examiner

The charity's trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed. It is my responsibility to examine the accounts under section 145 of the Charities Act, and to follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b) of the Charities Act, and · to state whether particular matters have come to my attention.

Basis of independent examiner’s statement

My examination was carried out in accordance with general directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below.

Independent examiner's statement

In connection with my examination, no matter has come to my attention which gives me reasonable cause to believe that in, any material respect, the requirements to keep accounting records in accordance with section 130 of the Charities Act; and to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act have not been met; or to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.

................................... T.Schneider

21 July 2023

Receipts & Payments Account for the Financial Year Ended 31-Mar-23

Heathfield Area Recreation Trust, Charity Number: 1168214

		Current Financial Year, April'22-March'23								Last Year
		Unrestrict ed Funds		Designat ed Funds		Restricted Funds		Total		Total
RECEIPTS		£		£		£		£		£
Voluntary Income		0				0		0		0
Income Generation		775				0		775		0
Investment Income		5				0		5		0
Advance Receipts		0				0		0		0
TOTAL RECEIPTS		0				0		0		0
PAYMENTS		£		£		£		£		£
Costs of Generating Funds
Fundraising		0		0		0		0		0
Charitable Activities
Projects		0						0		0
Sub-total		0		0		0		0		0
Support Costs
Governance		0		0		0		0		0
Salaries		0		0		0		0		0
Administration		473		0		0		473		225
Sub-total		473		0		0		473		225
Advance Payments		0		0		0		0		0
TOTAL PAYMENTS		473		0		0		473		225
NET RECEIPTS- PAYMENTS		473		0		0		473		225
Movements in Funds for the Financial Year Ended 31-Mar-23
Cash Assets		Bt'Fwd at 01-April- 22		Receipt s in Period		Payment s in Period		Transf ers in Period		Cd'Fw d at 31- Mar-23
Cash at Bank & in Hand
Petty Cash		319		0		-337		0		-17
Bank, Current		3020		775		-136				3,659

Heathfield Area Recreation Trust, Charity Number: 1168214

Account
		3339		775		-473				3,641
Investment/ Deposit Accounts		Bt'Fwd		Deposit s		Withdra wals		Net Transf ers		Cd'Fw d
Event Account		1,410		3		0		0		1,413
ReserveAccount		1,301		2		0		0		1,304
		2,711		0		0		0		2,717
Total Cash Assets		6,050								6358
Comprising:
General (Unrestricted) Fund		0		0		0		0		0
Designated (Unrestricted) Funds		0		0		0		0		0
Restricted Funds
Total Restricted Funds		0		0		0		0		0
Total Funds		6050								6358
Statement of Assets & Liabilities as at 31-Mar-23
		Unrestri cted Funds		Designa ted Funds		Restricte d Funds		Total at 31- Mar- 23
Cash Assets		6050		-		-		6358		6358
Other Monetary Assets		0		-		-		0
Investments Assets		0		-		-		0
Assets Retained for OwnUse		0		-		-		0
Liabilities		0						0
Assets Purchase (Park Build)		18348						17137		17138
Note: Assets retained for own use are shown at purchase price. Current (residual) value is unknown.
Note: Assets purchased for park build (charitable activity) are shownat a 6.6% depreciation per year from purchase

These accounts were approved by the trustees on 21 July and are signed on their behalf

Heathfield Area Recreation Trust, Charity Number: 1168214 David Schneider Treasurer of HeART

Heathfield Area Recreation Trust, Charity Number: 1168214

1. Accounting Policies

a) Basis of accounting

The accounts have been prepared under the historical cost convention, and in accordance with “Accounting and Reporting by Charities – Statement of Recommended Practice (SORP 2015),” the Financial Reporting Standard for Smaller Entities and with the Charities Act 2011.

• b) Incoming resources

Incoming resources are included within the Statement of Financial Activities at the point when the charity becomes entitled to the resources, and the amount receivable can be measured with reasonable accuracy.

The following specific points are noted in respect of incoming resources:

  - Grants and donations are only recognised in the Statement of Financial Activities when the Charity has unconditional entitlement to the resources.

  - Incoming resources from tax reclaims are included in the Statement of Financial Activities at the same time as the gift to which they relate.

  - Grant income which relates to the delivery of services are accounted for as Heathfield Area Recreation Trust earns the right to consideration by virtue of its performance. Where income is received in advance of performance, its recognition is deferred and included in creditors. Where entitlement occurs before income is received, the income is accrued for and included in debtors.

  - Investment  income  consists  of  bank  interest  and  is  included  in  the accounts when receivable.

• c) Resources expended

• All expenditure is accounted for on an accruals basis and has been classified in the Statement of Financial Activities using natural classifications, rather than functional classifications, as permitted by the SORP 2015 for small charities. Heathfield Area Recreation is not a grant making body.

• d) Assets retained for own use are shown at purchase price. Current (residual) value is unknown

2. Trustee Remuneration

During the year, no remuneration was paid or payable out of the funds of the organisation to any Trustee or to any persons connected with any of them.

3. Independent Examination

The independent examination was undertaken on an honorary basis.