## Heathfield Area Recreation Trust **Charity Number: 1168214**
**Annual Report and Accounts Year beginning 1[st] April 2022 and Ending 31 March 2023**
Trustees’ Report for the Year Ended 31 March 2023
Heathfield Area Recreation Trust, Charity Number: 1168214
## **Contents**
|Administrative Information||Page 2|
|---|---|---|
|Objectives||Page 3|
|Governance||Page 3|
|Objectives and Activities||Page 4|
|Assets||Page 5|
|Chairman’s Report||Page 6|
|Treasurer’s Report||Page 7|
|Independent examiner's report on the accounts||Page 8|
|Financial Review||Page 9 -10|
|Accounting Policies
|Page|11|
**Reference and Administrative Details**
Heathfield Area Recreation Trust, Charity Number: 1168214
Charity Name: Heathfield Area Recreation Trust Other Name Charity is Known by: HeART Registered charity number: 1168214 Registered address: 75 Kingsway Heathfield Cambridge CB22 4QN Telephone: 01223 834819 Email: Darren.mullett@sky.com Website: WWW.Heartfamilies.org Board of Trustees: Darren Mullett – Chairman David Schneider – Treasurer Kate Nobel – Secretary Kelly Austin - Trustee Harriet Banington-Howell – Trustee Bankers: Lloyds Bank
**Structure, Governance and Management**
Heathfield Area Recreation Trust, Charity Number: 1168214
The charity was established as a Charitable Incorporated Organisation in July 2016 and is governed and managed by a Board of Trustees. The charity developed its constitution based on the template provided by the Charity Commission, which was adopted in July 2016. Recruitment of trustees is by invitation by the Board. The current board comprises of four Trustees who are local residents in the Heathfield area. All trustees have received a briefing on the Roles and Responsibilities of being a Trustee and have familiarised themselves with guidance from the Charity Commission. Support has been given to the Board from a charity consultant on a pro-bono basis and from the Cambridge CVS.
The charity has no paid staff, 6 trustees, 8 volunteers and a number of local supporters.
## **Policies including Risk Management**
During this first 3 years of the charity’s operations, the Board of Trustees has developed and adopted three key policies, which are the Safeguarding and Vulnerable Persons Policy, Equality and Diversity Policy and a Conflict of Interest Policy. In addition, the Board has undertaken a review of its risks and established a report of all its risks. This will develop into a Risk Register which will be reviewed annually by the Board.
## **Objects of the charity**
The Board of Trustees have developed and agreed the objects of the Heathfield Area Recreation Trust to be:
1. For the public benefit to provide or assist in the provision of facilities within the Heathfield area for recreation or other leisure time occupation (including facilities for amateur sport) in the interests of social welfare for individuals who have need of such facilities by reason of their youth, age, infirmity or impairment, financial hardship or social circumstances, with the object of improving their conditions of life;
2. To advance the education and personal development of children and young people through the provision of quality play opportunities;
3. To promote health and wellbeing particularly but not exclusively among local families by the provision of quality facilities for play.
## **Objectives and Activities**
Heathfield Area Recreation Trust, Charity Number: 1168214
The charity was established in 2016 and is operated by a Board of Trustees, who hold regular meetings throughout the year to undertake and oversee the running of the charity.
This is a summary of the main activities we undertake for the public benefit in relation to these objects:
1. The Board established a strategic plan to develop a charity, engaged the local community and stakeholders to elicit support.
2. We developed a plan for the playground and established what equipment was needed.
3. There were meetings between the Heathfield Residents Association (HRA) and our charity’s Trustees. A formal agreement (a Memorandum of Understanding) was developed to outline how our organisations will work together.
4. We continue to consult with local families where equipment for the playground were outlined.
5. The Board of Trustees made connections with local parish councils and local businesses to garner support.
6. Headed by our Chair, Darren Mullett, we meet with equipment suppliers to identify the most appropriate equipment and best value for money suppliers.
7. We also organise events to foster community engagement and integration, such as fun events for children and families.
8. The Board undertakes a number of fundraising activities each year including a quiz night, participation in Thriplow Daffodil Weekend and made funding applications.
9. The Board also liaised with suppliers and placed orders for the installation of playground equipment.
**Assets**
Heathfield Area Recreation Trust, Charity Number: 1168214
## Assets held in the HRA park by HeART
- Trampoline
- 1 x Notice Board.
- Tunnel & Mound
- Swirl DDR Roundabout
- Motor Bouncer
- 4 Way Cockerel
- Camel Bouncer
- Clatter Bridge
- Log Forrest
- Balance Beam
- Twin Cross Beam
- Through Tunnel
- Wobbly Plank
## Assets Held by the Charity in Storage
- 20 x Heart Bibs
- SDMO Generator
- Splat the Rat
- Stocks
- 7 x 14 m Marquee
- Replacement baby swing seat
- Replacement DDR Seat
- Replacement basket swing.
- Zig Zag
- 2 x Benches
- 2 x Hippo Bins
- 2 x Welcome Boards
- 1 x Basket swing
## **Chairman’s Report**
We are still suffering from covid years, and the charity has not yet got back to its ways.
We are not expecting to get back to normal for some time due to the high price of living and the concerns over covid re appearing.
For now, we will monitor the situation and provide any repairs to the play equipment that we provided.
Darren Mullett, Chair of HeART
……………………….
Date: 21[st] July 2023
Heathfield Area Recreation Trust, Charity Number: 1168214
## **Treasurer’s Report**
During this financial year the charity has received £780.12 with the expenditure of £472.92, delivering a net payment of £307.20
We predicted to make a loss during the year due to the covid 19 pandemic and the inability to raise funds however due to daffodil festival we did turn a small profit.
The expenditure of £472.92 is for the upkeep of the website, and the charity insurance. It has been decided that the website is old and outdated so we will look at reducing this cost for the 2023-24 financial year
David Schneider, Treasurer of HeART
……………………….
Date: 21[st] July 2023
Heathfield Area Recreation Trust, Charity Number: 1168214
## **Independent examiner's report on the accounts**
Report to the trustees of Heathfield Area Recreation Trust on the accounts for the year ended 31 March 2022, charity no 1168214, which are set out on pages 10 to 12.
## **Respective responsibilities of trustees and examiner**
The charity's trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed. It is my responsibility to examine the accounts under section 145 of the Charities Act, and to follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b) of the Charities Act, and · to state whether particular matters have come to my attention.
## **Basis of independent examiner’s statement**
My examination was carried out in accordance with general directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below.
## **Independent examiner's statement**
In connection with my examination, no matter has come to my attention which gives me reasonable cause to believe that in, any material respect, the requirements to keep accounting records in accordance with section 130 of the Charities Act; and to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act have not been met; or to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
................................... T.Schneider
21 July 2023
**Receipts & Payments Account for the Financial Year Ended 31-Mar-23**
## Heathfield Area Recreation Trust, Charity Number: 1168214
||||||||||||
|---|---|---|---|---|---|---|---|---|---|---|
|||**Current Financial Year, April'22-March'23**||||||||**_Last_**
**_Year_**|
|||Unrestrict
ed
Funds||Designat
ed
Funds||Restricted
Funds||Total||Total|
|**RECEIPTS**||**£**||**£**||**£**||**£**||**_£_**|
|**Voluntary**
**Income**||0||||0||0||_0_|
|**Income**
**Generation**||775||||0||775||_0_|
|**Investment**
**Income**||5||||0||5||_0_|
|**Advance**
**Receipts**||0||||0||0||_0_|
|**TOTAL RECEIPTS**||**0**||||**0**||**0**||**_0_**|
||||||||||||
|**PAYMENTS**||**£**||**£**||**£**||**£**||**_£_**|
|**Costs of**
**Generating**
**Funds**|||||||||||
|Fundraising||**0**||**0**||**0**||**0**||**_0_**|
|**Charitable**
**Activities**|||||||||||
|**Projects**||0||||||0||_0_|
|**Sub-total**||**0**||**0**||**0**||**0**||**_0_**|
|**Support Costs**|||||||||||
|Governance||0||0||0||0||_0_|
|Salaries||0||0||0||0||_0_|
|Administration||473||0||0||473||_225_|
|**Sub-total**||**473**||**0**||**0**||**473**||**_225_**|
|**Advance**
**Payments**||**0**||**0**||**0**||**0**||**_0_**|
||||||||||||
|**TOTAL**
**PAYMENTS**||**473**||**0**||**0**||**473**||**_225_**|
|**NET RECEIPTS-**
**PAYMENTS**||**473**||**0**||**0**||**473**||**_225_**|
||||||||||||
||||||||||||
|**Movements in Funds for the Financial Year Ended 31-Mar-23**|||||||||||
||||||||||||
|**Cash Assets**||**Bt'Fwd**
**at**
**01-April-**
**22**||**Receipt**
**s**
**in**
**Period**||**Payment**
**s**
**in Period**||**Transf**
**ers**
**in**
**Period**||**Cd'Fw**
**d at**
**31-**
**Mar-23**|
|**Cash at Bank &**
**in Hand**|||||||||||
|Petty Cash||319||0||-337||0||**-17**|
|Bank, Current||3020||775||-136||||**3,659**|
## Heathfield Area Recreation Trust, Charity Number: 1168214
|Account|||||||||||
|---|---|---|---|---|---|---|---|---|---|---|
|||3339||775||-473||||**3,641**|
|**Investment/**
**Deposit Accounts**||**Bt'Fwd**||**Deposit**
**s**||**Withdra**
**wals**||**Net**
**Transf**
**ers**||**Cd'Fw**
**d**|
|Event Account||1,410||3||0||0||**1,413**|
|ReserveAccount||1,301||2||0||0||**1,304**|
|||2,711||0||0||0||**2,717**|
|**Total Cash**
**Assets**||**6,050**||||||||**6358**|
||||||||||||
|**Comprising:**|||||||||||
|**General**
**(Unrestricted)**
**Fund**||0||0||0||0||**0**|
|**Designated**
**(Unrestricted)**
**Funds**||0||0||0||0||**0**|
|**Restricted Funds**|||||||||||
|**Total Restricted**
**Funds**||**0**||**0**||**0**||**0**||**0**|
|**Total Funds**||**6050**||||||||**6358**|
||||||||||||
||||||||||||
|**Statement of Assets & Liabilities as at 31-Mar-23**|||||||||||
|||**Unrestri**
**cted**
**Funds**||**Designa**
**ted**
**Funds**||**Restricte**
**d**
**Funds**||**Total**
**at**
**31-**
**Mar-**
**23**|||
|**Cash Assets**||6050||-||-||**6358**||_6358_|
|**Other Monetary**
**Assets**||0||-||-||**0**|||
|**Investments**
**Assets**||0||-||-||**0**|||
|**Assets Retained**
**for OwnUse**||0||-||-||**0**|||
|**Liabilities**||0||||||**0**|||
|**Assets Purchase**
**(Park Build)**||18348||||||17137||17138|
|**Note: Assets retained for own use are shown at purchase price.**
**Current (residual) value is unknown.**|||||||||||
||||||||||||
|**Note: Assets purchased for park build (charitable activity) are**
**shownat a 6.6% depreciation per year from purchase**|||||||||||
||||||||||||
These accounts were approved by the trustees on 21 July and are signed on their behalf
Heathfield Area Recreation Trust,
Charity Number: 1168214
David Schneider
Treasurer of HeART
Heathfield Area Recreation Trust, Charity Number: 1168214
## **1. Accounting Policies**
## a) Basis of accounting
The accounts have been prepared under the historical cost convention, and in accordance with “Accounting and Reporting by Charities – Statement of Recommended Practice (SORP 2015),” the Financial Reporting Standard for Smaller Entities and with the Charities Act 2011.
- b) Incoming resources
Incoming resources are included within the Statement of Financial Activities at the point when the charity becomes entitled to the resources, and the amount receivable can be measured with reasonable accuracy.
The following specific points are noted in respect of incoming resources:
- Grants and donations are only recognised in the Statement of Financial Activities when the Charity has unconditional entitlement to the resources.
- Incoming resources from tax reclaims are included in the Statement of Financial Activities at the same time as the gift to which they relate.
- Grant income which relates to the delivery of services are accounted for as Heathfield Area Recreation Trust earns the right to consideration by virtue of its performance. Where income is received in advance of performance, its recognition is deferred and included in creditors. Where entitlement occurs before income is received, the income is accrued for and included in debtors.
- Investment income consists of bank interest and is included in the accounts when receivable.
- c) Resources expended
- All expenditure is accounted for on an accruals basis and has been classified in the Statement of Financial Activities using natural classifications, rather than functional classifications, as permitted by the SORP 2015 for small charities. Heathfield Area Recreation is not a grant making body.
- d) Assets retained for own use are shown at purchase price. Current (residual) value is unknown
## 2. **Trustee Remuneration**
During the year, no remuneration was paid or payable out of the funds of the organisation to any Trustee or to any persons connected with any of them.
## 3. **Independent Examination**
The independent examination was undertaken on an honorary basis.