2023-03-31-accounts - Friends Of Castle Cove Beach Charity

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Trustees’ Annual Report for the period

From Period start date: 1[st] April 2022 To Period end date: 31[st] March 2023

Charity name: Friends of Castle Cove Beach Charity

Charity registration number: 1168204

Objectives and Activities


Summary of the purposes of the charity as set out in its governing document	For the benefits of the inhabitants of Castle Cove, Dorset and the local community, to provide or assist in the provision of facilities for recreation and other leisure time occupation in the interests of social welfare with the object of improving their conditions of life for the inhabitants of the area of benefit.
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Our role continues to be that of providing free access to Castle Cove Beach for thousands of visitors. We are also including access to the woodlands around, via a reinstatement of a public footpath. We are also promoting greater knowledge as to what is happening in our marine and coastal environment. We are no longer campaigning to provide a facility, but instead we are running that facility and encouraging the growth of a community around the Cove. Our trustees continue to carry a large workload, and we have recruited a new trustee who will start in the next financial year 23/24
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	The trustees have undertaken this work with due regard to the guidance issued by the Charity Commission on public benefit received on a regular basis and disseminated and discussedwhen relevant to our activities.

Achievements and Performance

Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.

•
Sea water monitoring pilot
undertaken as the Environment
agency does not test when the
overspill from the sewerage tanks
are most likely to happen during the
winter after heavy rain. This is to
support those who swim from
Castle Cove and to ensure that the
quality of the sea water is good. .
We work with the Surfers Against
Sewerage and monitor when there
is an overspill at Castle Cove beach
which happens occasionally. The
results to date have been at an
acceptable level.
•
Excellent talk by marine diver on the
type of sealife at Castle Cove and a
fund raiser.
•
A very successful June soiree for
over 250 people fund raiser held in
local supporter’s garden with
entertainment. Raised a substantial
sum for the charity and engendered
a community spirit.
•
Worked with Dorset Council and
landowners and residents on re-
opening the ‘Underbarn’ walk which
was a public footpath closed
because of land slippage it needs to
be rerouted. This has taken
considerable time and energy from
the trustees and is not as yet
achieved.
•
Regular work groups on clearing the
beach of rubbish at beginning and
end of summer. The original rubbish
problem has receded with
appropriate signing and publicity for
people to ‘take their rubbish home’.
No bin is placed on the beach
resulting in an extremely high level
of compliance by beach users.

Financial Review

Financial Review
Review of the charity’s financial position at the end of the period	The charity is in a healthy financial position
Statement explaining the policy for holding reserves stating why they are held	Last year a decision was made to accumulate a reserve to provide any unexpected repairs or replacement for the steps to the beach which are the main capital asset. Agreed in 22/23 financial year this will show in 23/24 financial accounts.
Amount of reserves held	£7000
Reasons for holding zero reserves	na
Details of fund materially in deficit	na
Explanation of any uncertainties about the charity continuing as a going concern	Our budget for the year is covered by regular direct debits from a number of committed local members

Structure, Governance and Management

Structure, Governance	and Management
Description of charity’s trusts:	Friends of Castle Cove Charity Constitution voting members are trustees
Type of governing document (trust deed, royal charter)	Constitution
How is the charity constituted? (e.g., unincorporated association, CIO)	CIO
Trustee selection methods including details of any constitutional provisions e.g., election to post or name of any person or body entitled to appoint one or more trustees	Chair led interview panel with two other trustees nominated. Clear Recruitment process Confirmed by Trust Board
Review of Charity’s Policies	Financial Policy revised and updated in line with current Charity Commission advice. Plan to revise all policies in 23/24 but the following are all in place: Code of Conduct Conflict of interest Safeguarding Children and Young People Handling a Complaint Equality and Diversity Health and Safety Risk Assessment Financial Policy & Management GDPR Policy Trustees Induction Pack

Reference and Administrative details

Charity name	Friends of Castle Cove Beach Charity
Other name the charity uses
Registered charity number	1168204
Charity’s principal address	9 Old Castle Road Weymouth DT48QB

Names of the charity trustees who manage the charity

Trustee name	Office (if any)	Dates acted if not for whole year
Dee Bird	Vice Chair
Lisa Cross
LyndseyDiment
Stephen Elsworth	Chair
Jim Goodey
Valerie Graves	Treasurer
Katie Janota		Appt from 3/4/23
Alexa Tilley
Keith Tranter

– Corporate trustees names of the directors at the date the report was approved

Director name

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date
	Stephen Elsworth	Valerie Graves
	Chair	Treasurer
	20/1/24
	20/1/24

	Charity Name Friends of Castle Cove Beach Charity	Charity Name Friends of Castle Cove Beach Charity	Charity Name Friends of Castle Cove Beach Charity	No (if any)	CC16a
	For the period from	Period start date 01/04/2022	To	Period end date 31/03/2023

Section A Receipts and payments
A1 Receipts	Unrestricted funds to the nearest £ 1,386 5,206 - - - - - - 6,592 - - - 6,592 46 - 457 1,817 1,045 113 345 82 - 325 4,230 - - - 4,230 2,362 - 9,488 11,850	Restricted funds to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -	Endowment funds to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -	Total funds to the nearest £ 1,386 5,206 - - - - - - 6,592 - - - 6,592 46 - 457 1,817 1,045 113 345 82 325 4,230 - - - 4,230 2,362	Last year to the nearest £
Fund RaisingIncome	1,386				2,004
Donations	5,206				3,355
Grants	-				-
Gift Aid	-				1,339
	-				-
	-				-
	-				-
	-				-
*Sub total*(Gross income for AR)	6,592				6,698

A2 Asset and investment sales, (see table).
	-
	-				-
*Sub total*	-				-
*Total receipts* A3 Payments
					6,698

Legal fees	46				65
Professional fees	-				-
Insurance	457				446
Fund Raisingexpenses	1,817				389
Repairs and renewals	1,045				16
Subscriptions	113				45
Postage,printingand stationary	345				105
Rubbish	82				2,230
Donation	-				1,136
Hospitality	325				-
**Sub total **	4,230				4,432

A4 Asset and investment purchases, (see table)
	-
	-
**Sub total **	-				-
*Total payments* *Net of receipts/(payments)* A5 Transfers between funds A6 Cash funds last year end *Cash funds this year end*
					4,432

	2,362	-	-	2,362	2,266
	-	-	-	-	-
	9,488	-	-	9,488	7,222
	11,850	-	-	11,850	9,488

CCXX R1 accounts (SS)

Section B Statement of assets and liabilities at the end of the period	Section B Statement of assets and liabilities at the end of the period	Section B Statement of assets and liabilities at the end of the period
Categories Signed by one or two trustees on behalf of all the trustees B5 Liabilities B3 Investment assets B2 Other monetary assets B4 Assets retained for the charity’s own use B1 Cash funds	Details Details *Total cash funds* (agree balances with receipts and payments account(s)) Details Details Details Valerie Graves Signature Stephen Elsworth	Unrestricted funds Restricted funds to nearest £ to nearest £ - - - - - - - - Agreement Error OK Unrestricted funds Restricted funds to nearest £ to nearest £ - - - - - - - - - - - - Fund to which asset belongs Cost (optional) - - - - - Fund to which asset belongs Cost (optional) - - - - - - - - - Fund to which liability relates Amount due (optional) - - - - - Print Name Chair Treasurer	Endowment funds to nearest £
			-
			-
			-
			-
			OK
			Endowment funds to nearest £
			-
			-
			-
			-
			-
			-
			Current value (optional)
			-
			-
			-
			-
			-
			Current value (optional)
			-
			-
			-
			-
			-
			-
			-
			-
			-
			When due (optional)






			Date of approval
	Stephen Elsworth	Chair	05/01/2024
	Valerie Graves	Treasurer	05/01/2024

CCXX R2 accounts (SS)