## **Trustees’ Annual Report for the period** **From Period start date: 1[st] April 2022 To Period end date: 31[st] March 2023** **Charity name: Friends of Castle Cove Beach Charity** **Charity registration number: 1168204** ## **Objectives and Activities** ||| |---|---| |Summary of the purposes of
the charity as set out in its
governing document|For the benefits of the inhabitants of
Castle Cove, Dorset and the local
community, to provide or assist in the
provision of facilities for recreation and
other leisure time occupation in the
interests of social welfare with the
object of improving their conditions of
life for the inhabitants of the area of
benefit.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Our role continues to be that of
providing free access to Castle Cove
Beach for thousands of visitors. We are
also including access to the woodlands
around, via a reinstatement of a public
footpath. We are also promoting
greater knowledge as to what is
happening in our marine and coastal
environment. We are no longer
campaigning to provide a facility, but
instead we are running that facility and
encouraging the growth of a community
around the Cove. Our trustees continue
to carry a large workload, and we have
recruited a new trustee who will start in
the next financial year 23/24| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|The trustees have undertaken this work
with due regard to the guidance issued
by the Charity Commission on public
benefit received on a regular basis and
disseminated and discussedwhen
relevant to our activities.| ## **Achievements and Performance** |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|•
Sea water monitoring pilot
undertaken as the Environment
agency does not test when the
overspill from the sewerage tanks
are most likely to happen during the
winter after heavy rain. This is to
support those who swim from
Castle Cove and to ensure that the
quality of the sea water is good. .
We work with the Surfers Against
Sewerage and monitor when there
is an overspill at Castle Cove beach
which happens occasionally. The
results to date have been at an
acceptable level.
•
Excellent talk by marine diver on the
type of sealife at Castle Cove and a
fund raiser.
•
A very successful June soiree for
over 250 people fund raiser held in
local supporter’s garden with
entertainment. Raised a substantial
sum for the charity and engendered
a community spirit.
•
Worked with Dorset Council and
landowners and residents on re-
opening the ‘Underbarn’ walk which
was a public footpath closed
because of land slippage it needs to
be rerouted. This has taken
considerable time and energy from
the trustees and is not as yet
achieved.
•
Regular work groups on clearing the
beach of rubbish at beginning and
end of summer. The original rubbish
problem has receded with
appropriate signing and publicity for
people to ‘take their rubbish home’.
No bin is placed on the beach
resulting in an extremely high level
of compliance by beach users.| |---|---| ## **Financial Review** |**Financial Review**|| |---|---| |Review of the charity’s
financial position at the end
of the period|The charity is in a healthy financial position| |Statement explaining the
policy for holding reserves
stating why they are held|Last year a decision was made to
accumulate a reserve to provide any
unexpected repairs or replacement for the
steps to the beach which are the main
capital asset. Agreed in 22/23 financial year
this will show in 23/24 financial accounts.| |Amount of reserves held|£7000| |Reasons for holding zero
reserves|**na**| |Details of fund materially in
deficit|**na**| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Our budget for the year is covered by
regular direct debits from a number of
committed local members| ## **Structure, Governance and Management** |**Structure, Governance**|**and Management**| |---|---| |Description of charity’s
trusts:|Friends of Castle Cove Charity
Constitution voting members are trustees| |Type of governing document
(trust deed, royal charter)|
Constitution| |How is the charity
constituted?
(e.g., unincorporated
association, CIO)|CIO| |Trustee selection methods
including details of any
constitutional provisions
e.g., election to post or
name of any person or body
entitled to appoint one or
more trustees|Chair led interview panel with two other
trustees nominated.
Clear Recruitment process
Confirmed by Trust Board| |Review of Charity’s Policies|Financial Policy revised and updated in line
with current Charity Commission advice.
Plan to revise all policies in 23/24 but the
following are all in place:
Code of Conduct
Conflict of interest
Safeguarding Children and Young People
Handling a Complaint
Equality and Diversity
Health and Safety
Risk Assessment
Financial Policy & Management
GDPR Policy
Trustees Induction Pack| ## **Reference and Administrative details** |Charity name|Friends of Castle Cove Beach Charity| |---|---| |Other name the charity uses|| |Registered charity number|1168204| |Charity’s principal address|9 Old Castle Road
Weymouth
DT48QB| ||| ## **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Dee Bird|Vice Chair||| ||Lisa Cross|||| ||LyndseyDiment|||| ||Stephen Elsworth|Chair||| ||Jim Goodey|||| ||Valerie Graves|Treasurer||| ||Katie Janota||Appt from 3/4/23|| ||Alexa Tilley|||| ||Keith Tranter|||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| – Corporate trustees names of the directors at the date the report was approved **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** |**Signature(s)**
**Full name(s)**
**Position (eg Secretary,**
**Chair, etc)**
**Date**||| |---|---|---| ||Stephen Elsworth|Valerie Graves| ||
Chair|Treasurer| ||20/1/24|| ||20/1/24|| ||**Charity Name**
**Friends of Castle Cove Beach Charity**|**Charity Name**
**Friends of Castle Cove Beach Charity**|**Charity Name**
**Friends of Castle Cove Beach Charity**|**No (if any)**|**No (if any)**|**No (if any)**|**CC16a**| |---|---|---|---|---|---|---|---| ||**For the period**
**from**|Period start date
01/04/2022|**To**||Period end date
31/03/2023||| ||||||||| |**Section A Receipts and payments**|||||||| |**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest £**
**1,386**
**5,206**
**-**
**-**
**-**
**-**
**-**
**-**
**6,592**
**-**
**-**
**-**
**6,592**
**46**
**-**
**457**
**1,817**
**1,045**
**113**
**345**
**82**
**-**
**325**
**4,230**
**-**
**-**
**-**
**4,230**
**2,362**
**-**
**9,488**
**11,850**|**Restricted**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Endowment**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**||**Total funds**
**to the nearest £**
**1,386**
**5,206**
**-**
**-**
**-**
**-**
**-**
**-**
**6,592**
**-**
**-**
**-**
**6,592**
**46**
**-**
**457**
**1,817**
**1,045**
**113**
**345**
**82**
**325**
**4,230**
**-**
**-**
**-**
**4,230**
**2,362**||**Last year**
**to the nearest £**| |Fund RaisingIncome|**1,386**||||||**2,004**| |Donations|**5,206**||||||**3,355**| |Grants|**-**||||||**-**| |Gift Aid|**-**||||||**1,339**| ||**-**||||||**-**| ||**-**||||||**-**| ||**-**||||||**-**| ||**-**||||||**-**| |**_Sub total_**_(Gross income for_
_AR)_|**6,592**||||||**6,698**| ||||||||| |**A2 Asset and investment sales,**
**(see table).**|||||||| ||**-**||||||| ||**-**||||||**-**| |**_Sub total_**|**-**||||||**-**| |**_Total receipts_**
**A3 Payments**|||||||| ||||||||**6,698**| ||||||||| |Legal fees|**46**||||||**65**| |Professional fees|**-**||||||**-**| |Insurance|**457**||||||**446**| |Fund Raisingexpenses|**1,817**||||||**389**| |Repairs and renewals|**1,045**||||||**16**| |Subscriptions|**113**||||||**45**| |Postage,printingand stationary|**345**||||||**105**| |Rubbish|**82**||||||**2,230**| |Donation|**-**||||||**1,136**| |Hospitality|**325**||||||**-**| |**_Sub total_ **|**4,230**||||||**4,432**| ||||||||| |**A4 Asset and investment**
**purchases, (see table)**|||||||| ||**-**||||||| ||**-**||||||| |**_Sub total_ **|**-**||||||**-**| |**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**|||||||| ||||||||**4,432**| ||||||||| ||**2,362**|**-**|**-**||**2,362**||**2,266**| ||**-**|**-**|**-**||**-**||**-**| ||**9,488**|**-**|**-**||**9,488**||**7,222**| ||**11,850**|**-**|**-**||**11,850**||**9,488**| CCXX R1 accounts (SS) 1 |**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|| |---|---|---|---| |**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B5 Liabilities**
**B3 Investment assets**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**
**B1 Cash funds**|**Details**
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
**Details**
**Details**
**Details**
**Valerie Graves**
Signature
Stephen Elsworth|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
Agreement Error
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
**-**
**-**
**-**
**-**
Print Name
Chair
Treasurer|**Endowment**
**funds**
**to nearest £**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||OK| ||||**Endowment**
**funds**
**to nearest £**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**When due**
**(optional)**| ||||| ||||| ||||| ||||| ||||| ||||| ||||Date of
approval| ||Stephen Elsworth|Chair|05/01/2024| ||**Valerie Graves**|Treasurer|**05/01/2024**| CCXX R2 accounts (SS) 2