The Parochial Church Council of the Ecclesiastical Parish of Holy Trinity, Birchfield, Birmingham
HOLY TRINITY CHURCH BIRCHFIELD
FINANCIAL STATEMENTS
OF THE
PAROCHIAL CHURCH COUNCIL
FOR THE YEAR ENDED 31 DECEMBER 2020
Clergy:
Revd Canon Eve Pitts
Registered Charity No. 1168155
Bankers Unity Bank Brindleyplace Birmingham
Treasurer Christine Harris Secretary Ms M Barnett
HOLY TRINITY CHURCH PAROCHIAL CHURCH COUNCIL
INDEX TO THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 DECEMBER 2020
| Page No. | |
|---|---|
| 1-2 | Annual Report of the P.C.C. |
| 3 | Independent Examiner’s Report |
| 4 | Receipts and Payments Account |
| 5 | Summary of Funds |
| 6 - 9 | Notes to the Accounts |
HOLY TRINITY CHURCH PAROCHIAL CHURCH COUNCIL
REPORT OF THE P.C.C.(Trustees Report)
FOR THE YEAR ENDED 31 DECEMBER 2020
The Parochial Church Council of the Ecclesiastical Parish of Holy Trinity , Birchfield, Birmingham was registered as a charity on 11 July 2016 having been prior to that an excepted charity.
It is governed by the Parochial Church Council Powers Measure (1956) as Amended and the Church Representation Rules that came into force on 2 January 1957.
Objectives and activities
The charity’s objects
Promoting in the ecclesiastical parish the whole mission of the Church. In setting our objectives and planning our activities our trustees have given serious consideration to the Charity Commission’s general guidance on public benefit and in particular the advancement of religion through:
-
raising awareness and understanding of religious beliefs and practices
-
carrying out religious devotional acts
-
carrying out missionary and outreach work
The objectives have been realised through the charity’s main activities:
The charity is the parochial Church Council of Holy Trinity Church, which is responsible for providing Christian worship each Sunday and holy days, including week-day Holy Communion on a regular basis.
Due to the ban on Public Gatherings including Worship no regular activities took place following the restrictions imposed to combat COVID 19 after March 2020. Contact with congregation was made by phone and other internet connections.
The replacement of the roof has been completed but with lockdown it has not been possible to continue fundraising and currently the shortfall between the total project costs and the £250,000 support by the Heritage Lottery Fund and earlier fundraising is covered by General Funds.
Early on 2020 the Church Boiler was replaced, part funded by donations,
:
Background to the P.C.C. and its responsibilities
The parochial church council (PCC) is the executive committee the parish of Holy Trinity, Birchfield and consists of clergy and churchwardens of the parish , together with representatives of the laity.
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Membership of the P.C.C. and method of appointment
Members of the Parochial Church Council are elected to serve a period not exceeding three years, eligible candidates are members of the Parish Electoral Roll, Membership of the Electoral Roll is open to communicant members of the Church of England who habitually worship at Holy Trinity Birchfield.
Churchwardens are appointed at the Annual Parish Church Meeting
Details of those serving on the P.C.C. including Officers and Ex Officio Members
Rev Canon Eve Pitts, Chair of the Council. Mr K Rutherford – Vice Chair Mrs C (Cynthia) Callender, Churchwarden. Mrs E Christian, Mr K Rutherford, Mrs J Simms , Readers Mrs M Bartley, Miss S Bartley, Miss H Cross, Miss J De Costa, Ms V Flowers, Ms C Forrester, , Mrs P Nelson, Mrs J Simms, Miss M West. Elected Members Ms M Barnett, Secretary Miss C Harris, Treasurer
Church attendance including numbers on and movement in those on the electoral roles
Electoral Roll, 98, (2019 – 91) an increase of 7. Average Sunday attendance, Due to COVID 19 restrictions, normal services did not take place for most of the year. On occasions where Church was open there was an average attendance of 35. (2019-88).
HOLY TRINITY CHURCH PAROCHIAL CHURCH COUNCIL
INDEPENDENT EXAMINER’S REPORT TO THE PAROCHIAL CHURCH COUNCIL OF THE ECCLESIASTICAL PARISH OF HOLY TRINITY , BIRCHFIELD, BIRMINGHAMIN IN RESPECT OF THE YEAR ENDED 31 DECEMBER 2020.
This report on the accounts of the P.C.C. for the year ended 31 December 2020,
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Michael Hastilow Independent Examiner 31[st] . May 2021
HOLY TRINITY CHURCH PAROCHIAL CHURCH COUNCIL
STATEMENT OF RECEIPTS AND PAYMENTS FOR THE YEAR ENDED 31 DECEMBER 2020
Unrestricte Restricted/ Endowm Total Total d ent
| INCOME RECEIVED - note 2 Incoming resources from generated funds Voluntary income Activities generating funds Investment income Statutory and other fees Other income TOTAL INCOME RECEIVED PAYMENTS MADE - note 3 Cost of generating funds Charitable ( Church) activities Governance costs Other payments TOTAL RESOURCES USED NET OUTGOING Net movement in funds Balance b/fwd 1st. January 2020 Transfer between funds Balance c/fwd 31st. December 2020 |
Funds Designated Funds Funds 36,676 - 2,582 8,007 4,552 - 12,726 - 2,205 - |
Funds Designated Funds Funds 36,676 - 2,582 8,007 4,552 - 12,726 - 2,205 - |
2020 36,676 10,589 4,552 12,726 2,205 |
2020 36,676 10,589 4,552 12,726 2,205 |
2019 55,025 157,693 4,839 10,643 1,981 |
2019 55,025 157,693 4,839 10,643 1,981 |
|---|---|---|---|---|---|---|
| 58,741 8,007 - |
66,748 | 230,181 | ||||
| 92 - 59,900 - - 21,784 11,429 - |
92 59,900 - 33,213 |
4,343 74,953 - 289,245 |
||||
| 81,776 11,429 - |
93,205 | 368,541 | ||||
| (23,035) (3,422) - - - - - |
(26,457) - |
(138,36 0) - |
||||
| (23,035) (3,422) - 36,740 (19,333) 27,494 15,000 (15,000) 28,705 (22,755) 12,494 |
(26,457) 44,901 - 18,444 |
(138,36 0) 183,261 44,901 |
||||
4 HOLY TRINITY CHURCH PAROCHIAL CHURCH COUNCIL SUMMARY OF FUNDS AS AT 31 DECEMBER 2020
Movement in Funds
Brought Receipts Expended Balance Total
| General Fund Transfer from Mark House Restricted Funds Jubilee Fund HLF Roof Fund C C Derwent Legacy(Altar Requisites) Charitable Donations Total Restricted Funds Mark House dilapidations Mark House Leonard Avenue Church Hall Total Funds Represented by: Mark House Leonard Avenue Church Hall Unity Bank Current Account Nat-West Jubilee Fund Debtors and pre payments Birmingham Diocesan Trustees Creditor TOTAL |
Forward 36,740 58,741} 81,776 15,000} 8,387 1,388 5,675 (31,31) 6,619 5,754 3,661 - - |
Forward 36,740 58,741} 81,776 15,000} 8,387 1,388 5,675 (31,31) 6,619 5,754 3,661 - - |
Forward 36,740 58,741} 81,776 15,000} 8,387 1,388 5,675 (31,31) 6,619 5,754 3,661 - - |
Forward 2020 28,705 4,100 (30,516) 3,661 -- |
2019 36,740 8,387 (31,381) 3,661 - |
|
|---|---|---|---|---|---|---|
| (19,333) See note 4 27,494 100,000 75,000 100,000 _ 319,901 |
8,007 11,429 - (15,000) - - * - - _ ___ 81,748 78,205 |
(22,755) 12,494 100,000 75,000 100,000 |
(19,333) 27,494 100,000 75,000 100,000 ___ 319,901 |
|||
| 293,444 | ||||||
| See note 5 See note 6 |
2020 100,000 75,000 100,000 5,161 4,100 5,357 289,618 12,494 ___ 302,112 8,668 293,444, |
The Accounts were approved by the PCC and were signed on its behalf by
Chair of PCC Rev Canon E Pitts Treasurer of PCC Christine Harris 5 . HOLY TRINITY CHURCH PAROCHIAL CHURCH COUNCIL NOTES TO THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 DECEMBER 2020
1. ACCOUNTING POLICIES
The financial statements have been prepared in accordance with the Church Accounting Regulations 2006 together with applicable accounting standards and the SORP 2005.
The financial statements have been prepared under the historical cost convention except for the valuation of investment assets which are stated at market value at 31 December. The financial statements include all transactions, assets and liabilities for which the JCC is responsible in law. They do not include the accounts of church groups that owe their main affiliation to another body, nor those that are informal gatherings of church members.
The Parish has interest in two properties in addition to the church hall. The value of these properties has been estimated subject to more formal valuations: Leonard Avenue £ 75,000 Church Hall £100,000 Mark House £ 100,000
These properties have been in the ownership of the PCC for several years. No adjustment to prior year or comparative figures has been made.
1.1 Funds .
General Funds represent the funds of the Parochial Church Council (P.C.C.) that are not subject to any restrictions regarding their use and are available for application on the general purposes of the P.C.C. Funds designated by the P.C.C. are also unrestricted.
- 1.2 Incoming Resources from donors Giving and Voluntary income
Collections are recognised when received by or on behalf of the P.C.C. Planned giving receivable (including those received under gift aid) is recognised only when received.
Income Tax recoverable on gift aid donations is recognised only when the tax is received.
Grants and legacies are accounted for when the P.C.C. receives the payment
Other ordinary income
Rental income from the letting of Church Premises is recognised when the rental is received.
Income from Investments
Dividends and interest are accounted for when receivable.
Resources used
Grants
Grants and donations are accounted for when paid over.
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HOLY TRINITY CHURCH PAROCHIAL CHURCH COUNCIL
NOTES TO THE FINANCIAL STATEMENTS (continued)
FOR THE YEAR ENDED 31 DECEMBER 2020
2. INCOME RECEIVED
| Unrestricte d Restricted / Endowme nt Total Total Funds Designate dFunds Mark House 2020 2019 Voluntary income: Planned giving envelopes and bank 26,950 26,950 33,027 Tax recovered 5,197 5,197 10,598 Loose collections 3,700 - 3,700 11,140 Donations 829 - 829 260 36,676 - - 36,675 55,025 Activities generating funds: Fundraising 836 1,388 2,224 8,117 Fundraising -HLF 84,680 Fundraising – Roof etc 15,999 Fundraising Jubilee Fund - 8,995 Church hall rental 1,746 1,746 5411 VAT recovered - 6,619 6,619 34,451 Refund Gas - - - 2,582 8,007 - 10,589_157,69_ 3 Investment income Rents and deposit account interest 4,552 4,552 4,839 4,552 - 4,552 4,839 Incoming resources from charitable activities Statutory and other fees, 12,726 12,726 10,643 12,726 - 12,726 10,643 Other income Legacies 2,205 - 2,205_1,734_ Charitable Collections, 247 2,205 2,205 1,981 TOTAL 58,741 7 8,007 0.00 66,746 230,18 1 HOLY TRINITY CHURCH PAROCHIAL CHURCH COUNCIL |
Unrestricte d Restricted / Endowme nt Funds Designate dFunds Mark House 26,950 5,197 3,700 - 829 - |
Total 2020 26,950 5,197 3,700 829 |
Total 2019 33,027 10,598 11,140 260 |
|---|---|---|---|
| 36,676 - - |
36,675 | 55,025 | |
| 836 1,388 - 1,746 - 6,619 - |
2,224 1,746 6,619 - |
8,117 84,680 15,999 8,995 5411 34,451 - |
|
| 2,582 8,007 - |
10,589 | 157,69 3 |
|
| 4,552 | 4,552 | 4,839 | |
| 4,552 - |
4,552 | 4,839 | |
| 12,726 | 12,726 | 10,643 | |
| 12,726 - |
12,726 | 10,643 | |
| 2,205 - |
2,205 | 1,734 247 |
|
| 2,205 | 2,205 | 1,981 | |
| 58,741 7 8,007 0.00 |
66,746 | 230,18 1 |
NOTES TO THE FINANCIAL STATEMENTS
(continued)
FOR THE YEAR ENDED 31 DECEMBER 2020
3 PAYMENTS MADE
| Cost of generating funds Charitable (Church) activity: Ministry – Diocesan Common Fund Clergy expenses Salaries and support staf costs Church running cost Insurance Utilities General Church Maintenance Church Hall Costs Church Hall Insurance Other Costs Governance costs Administration Other resources used Giving to Missionary societies Giving to relief and development agencies Home mission Statutory fees paid to the Diocese Major repairs church -roof Major repairs church -other Maintenance – Jubilee Fund Maintenance – Leonard Avenue TOTAL RESOURCES USED |
Unrestricte d Restricted / Mark House Funds Designate dFunds Designate d 92 - - |
Total 2020 92 |
Total 2019 4,343 |
|---|---|---|---|
| 38,698 - 500 - 1,530 - 1,229 5,982 - 7,475 - 2,496 - 1,713 - - 277 |
38,698 500 1,530 1,229 5,982 7,475 2,496 1,713 - 277 |
42,216 1,040 3,215 3,893 6,433 10,971 4,012 1,806 - 1,367 |
|
| 59,900 - |
59,900 | 74,953 | |
| - - - |
- | - | |
| - - - - 5,755 1.724 5,754 14,305 5,675 - - - - - |
- - 5,755 7,478 19,980 - - |
- 206 - 3,688 223,448 61,903 - - |
|
| 21,784 11,429 - |
33,213 | 289,245 | |
| 81,776 11,429 |
93,205 | 368,541 |
HOLY TRINITY CHURCH PAROCHIAL CHURCH COUNCIL
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NOTES TO THE FINANCIAL STATEMENTS (continued)
FOR THE YEAR ENDED 31 DECEMBER 2020
Note 4 Restricted Funds
The overdrawn balance on HLF Roof Fund relates in part to expenditure on additional works carried out. As a result of the COVID restrictions no fundraising has been possible during 2020, any shortfall will be met out of the unrestricted funds of the PCC.
Note 5 Debtors and prepayments
Gift Aid claimed in respect of 2019 was received in 2021 when £5,197 was received. £ 160 prepayment.
Note 6 Creditors and Accruals Balance on Diocesan Loan £ 5,150 Common Fund paid in January 2021 £ 3,518 £ 8,668
A loan for £10,000 was taken out from the Birmingham Diocesan Board of Finance to help fund cash flow during the repairs to the Church. It is repayable over 3 years and at 31 December 2020 has 1 ½ years to run.
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