# **The Parochial Church Council of the Ecclesiastical Parish of Holy Trinity, Birchfield, Birmingham**
## **HOLY TRINITY CHURCH BIRCHFIELD**
## **FINANCIAL STATEMENTS**
## **OF THE**
## **PAROCHIAL CHURCH COUNCIL**
**FOR THE YEAR ENDED 31 DECEMBER 2020**
Clergy:
Revd Canon Eve Pitts
Registered Charity No. 1168155
Bankers Unity Bank Brindleyplace Birmingham
Treasurer Christine Harris Secretary Ms M Barnett
## **HOLY TRINITY CHURCH PAROCHIAL CHURCH COUNCIL**
## **INDEX TO THE FINANCIAL STATEMENTS**
## **FOR THE YEAR ENDED 31 DECEMBER 2020**
|**Page No.**||
|---|---|
|**1-2**|Annual Report of the P.C.C.|
|**3**|Independent Examiner’s Report|
|**4**|Receipts and Payments Account|
|**5**|Summary of Funds|
|**6 - 9**|Notes to the Accounts|
## **HOLY TRINITY CHURCH PAROCHIAL CHURCH COUNCIL**
## **REPORT OF THE P.C.C.(Trustees Report)**
## **FOR THE YEAR ENDED 31 DECEMBER 2020**
The Parochial Church Council of the Ecclesiastical Parish of Holy Trinity , Birchfield, Birmingham was registered as a charity on 11 July 2016 having been prior to that an excepted charity.
It is governed by the Parochial Church Council Powers Measure (1956) as Amended and the Church Representation Rules that came into force on 2 January 1957.
Objectives and activities
The charity’s objects
Promoting in the ecclesiastical parish the whole mission of the Church. In setting our objectives and planning our activities our trustees have given serious consideration to the Charity Commission’s general guidance on public benefit and in particular the advancement of religion through:
- raising awareness and understanding of religious beliefs and practices
- carrying out religious devotional acts
- carrying out missionary and outreach work
The objectives have been realised through the charity’s main activities:
The charity is the parochial Church Council of Holy Trinity Church, which is responsible for providing Christian worship each Sunday and holy days, including week-day Holy Communion on a regular basis.
Due to the ban on Public Gatherings including Worship no regular activities took place following the restrictions imposed to combat COVID 19 after March 2020. Contact with congregation was made by phone and other internet connections.
The replacement of the roof has been completed but with lockdown it has not been possible to continue fundraising and currently the shortfall between the total project costs and the £250,000 support by the Heritage Lottery Fund and earlier fundraising is covered by General Funds.
Early on 2020 the Church Boiler was replaced, part funded by donations,
:
Background to the P.C.C. and its responsibilities
The **parochial church council** (PCC) is the executive committee the **parish** of Holy Trinity, Birchfield and consists of clergy and churchwardens of the **parish** , together with representatives of the laity.
1
Membership of the P.C.C. and method of appointment
Members of the Parochial Church Council are elected to serve a period not exceeding three years, eligible candidates are members of the Parish Electoral Roll, Membership of the Electoral Roll is open to communicant members of the Church of England who habitually worship at Holy Trinity Birchfield.
Churchwardens are appointed at the Annual Parish Church Meeting
Details of those serving on the P.C.C. including Officers and Ex Officio Members
Rev Canon Eve Pitts, Chair of the Council. Mr K Rutherford – Vice Chair Mrs C (Cynthia) Callender, Churchwarden. Mrs E Christian, Mr K Rutherford, Mrs J Simms , Readers Mrs M Bartley, Miss S Bartley, Miss H Cross, Miss J De Costa, Ms V Flowers, Ms C Forrester, , Mrs P Nelson, Mrs J Simms, Miss M West. Elected Members Ms M Barnett, Secretary Miss C Harris, Treasurer
Church attendance including numbers on and movement in those on the electoral roles
Electoral Roll, 98, (2019 – 91) an increase of 7. Average Sunday attendance, Due to COVID 19 restrictions, normal services did not take place for most of the year. On occasions where Church was open there was an average attendance of 35. (2019-88).
## **HOLY TRINITY CHURCH PAROCHIAL CHURCH COUNCIL**
## **INDEPENDENT EXAMINER’S REPORT TO THE PAROCHIAL CHURCH COUNCIL OF THE ECCLESIASTICAL PARISH OF HOLY TRINITY , BIRCHFIELD, BIRMINGHAMIN IN RESPECT OF THE YEAR ENDED 31 DECEMBER 2020.**
This report on the accounts of the P.C.C. for the year ended 31 December 2020,
**2**
**3**
Michael Hastilow Independent Examiner 31[st] . May 2021
## **HOLY TRINITY CHURCH PAROCHIAL CHURCH COUNCIL**
**STATEMENT OF RECEIPTS AND PAYMENTS FOR THE YEAR ENDED 31 DECEMBER 2020**
Unrestricte Restricted/ Endowm Total _Total_ d ent
|INCOME RECEIVED - note 2
Incoming resources from generated
funds
Voluntary income
Activities generating funds
Investment income
Statutory and other fees
Other income
TOTAL INCOME RECEIVED
PAYMENTS MADE - note 3
Cost of generating funds
Charitable ( Church) activities
Governance costs
Other payments
TOTAL RESOURCES USED
NET OUTGOING
Net movement in funds
Balance b/fwd 1st. January
2020
Transfer between funds
Balance c/fwd 31st. December
2020|Funds
Designated
Funds
Funds
36,676
-
2,582
8,007
4,552
-
12,726
-
2,205
-|Funds
Designated
Funds
Funds
36,676
-
2,582
8,007
4,552
-
12,726
-
2,205
-|2020
36,676
10,589
4,552
12,726
2,205|2020
36,676
10,589
4,552
12,726
2,205|_2019_
_55,025_
_157,693_
_4,839_
_10,643_
_1,981_|_2019_
_55,025_
_157,693_
_4,839_
_10,643_
_1,981_|
|---|---|---|---|---|---|---|
||58,741
8,007
-||66,748||_230,181_||
||||||||
||92
-
59,900
-
-
21,784
11,429
-||92
59,900
-
33,213||_4,343_
_74,953_
_-_
_289,245_||
||81,776
11,429
-||93,205||_368,541_||
||(23,035)
(3,422)
-
-
-
-
-||(26,457)
-||_(138,36_
_0)_
_-_||
||(23,035)
(3,422)
-
36,740
(19,333)
27,494
15,000
(15,000)
28,705
(22,755)
12,494||(26,457)
44,901
-
18,444||_(138,36_
_0)_
_183,261_
_44,901_||
||||||||
4 HOLY TRINITY CHURCH PAROCHIAL CHURCH COUNCIL SUMMARY OF FUNDS AS AT 31 DECEMBER 2020
Movement in Funds
Brought Receipts Expended Balance _Total_
|General Fund
Transfer from Mark
House
**Restricted Funds**
Jubilee Fund
HLF Roof Fund
C C Derwent Legacy(Altar
Requisites)
Charitable Donations
Total Restricted Funds
Mark House dilapidations
Mark House
Leonard Avenue
Church Hall
Total Funds
**Represented by**:
Mark House
Leonard Avenue
Church Hall
Unity Bank Current Account
Nat-West Jubilee Fund
Debtors and pre payments
Birmingham Diocesan
Trustees
Creditor
TOTAL|Forward
36,740
58,741}
81,776
15,000}
8,387
1,388
5,675
(31,31)
6,619
5,754
3,661
-
-|Forward
36,740
58,741}
81,776
15,000}
8,387
1,388
5,675
(31,31)
6,619
5,754
3,661
-
-|Forward
36,740
58,741}
81,776
15,000}
8,387
1,388
5,675
(31,31)
6,619
5,754
3,661
-
-|Forward
2020
28,705
4,100
(30,516)
3,661
--||_2019_
_36,740_
_8,387_
_(31,381)_
_3,661_
_-_|
|---|---|---|---|---|---|---|
||(19,333)
See note 4
27,494
100,000
75,000
100,000
_______
319,901|8,007
11,429
-
(15,000)
-
-
*
-
-
_______
_________
81,748
78,205||(22,755)
12,494
100,000
75,000
100,000||_(19,333)_
_27,494_
_100,000_
_75,000_
_100,000_
_________
_319,901_|
|||||293,444|||
||See note 5
See note 6||2020
100,000
75,000
100,000
5,161
4,100
5,357
289,618
12,494
_________
302,112
8,668
293,444,||||
The Accounts were approved by the PCC and were signed on its behalf by
Chair of PCC _Rev Canon E Pitts_ Treasurer of PCC _Christine Harris_ **5** . HOLY TRINITY CHURCH PAROCHIAL CHURCH COUNCIL NOTES TO THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 DECEMBER 2020
## 1. ACCOUNTING POLICIES
The financial statements have been prepared in accordance with the Church Accounting Regulations 2006 together with applicable accounting standards and the SORP 2005.
The financial statements have been prepared under the historical cost convention except for the valuation of investment assets which are stated at market value at 31 December. The financial statements include all transactions, assets and liabilities for which the JCC is responsible in law. They do not include the accounts of church groups that owe their main affiliation to another body, nor those that are informal gatherings of church members.
The Parish has interest in two properties in addition to the church hall. The value of these properties has been estimated subject to more formal valuations: Leonard Avenue £ 75,000 Church Hall £100,000 Mark House £ 100,000
These properties have been in the ownership of the PCC for several years. No adjustment to prior year or comparative figures has been made.
1.1 _Funds_ .
General Funds represent the funds of the Parochial Church Council (P.C.C.) that are not subject to any restrictions regarding their use and are available for application on the general purposes of the P.C.C. Funds designated by the P.C.C. are also unrestricted.
- 1.2 _Incoming Resources from donors Giving and Voluntary income_
Collections are recognised when received by or on behalf of the P.C.C. Planned giving receivable (including those received under gift aid) is recognised only when received.
Income Tax recoverable on gift aid donations is recognised only when the tax is received.
Grants and legacies are accounted for when the P.C.C. receives the payment
_Other ordinary income_
Rental income from the letting of Church Premises is recognised when the rental is received.
_Income from Investments_
Dividends and interest are accounted for when receivable.
_Resources used_
_Grants_
Grants and donations are accounted for when paid over.
6
## HOLY TRINITY CHURCH PAROCHIAL CHURCH COUNCIL
NOTES TO THE FINANCIAL STATEMENTS (continued)
FOR THE YEAR ENDED 31 DECEMBER 2020
## 2. INCOME RECEIVED
|Unrestricte
d
Restricted
/
Endowme
nt
Total
_Total_
Funds Designate
dFunds
Mark
House
2020
_2019_
Voluntary income:
Planned giving envelopes and
bank
26,950
26,950 _33,027_
Tax recovered
5,197
5,197 _10,598_
Loose collections
3,700
-
3,700 _11,140_
Donations
829
-
829
_260_
36,676
-
-
36,675 _55,025_
Activities generating funds:
Fundraising
836
1,388
2,224
_8,117_
Fundraising -HLF
_84,680_
Fundraising – Roof etc
_15,999_
Fundraising Jubilee Fund
-
_8,995_
Church hall rental
1,746
1,746
_5411_
VAT recovered
-
6,619
6,619 _34,451_
Refund Gas
-
-
_-_
2,582
8,007
-
10,589_157,69_
_3_
Investment income
Rents and deposit account
interest
4,552
4,552
_4,839_
4,552
-
4,552
_4,839_
Incoming resources from charitable
activities
Statutory and other fees,
12,726
12,726 _10,643_
12,726
-
12,726 _10,643_
Other income
Legacies
2,205
-
2,205_1,734_
Charitable Collections,
_247_
2,205
2,205
_1,981_
TOTAL
58,741
7
8,007
0.00
66,746 _230,18_
_1_
HOLY TRINITY CHURCH PAROCHIAL CHURCH COUNCIL|Unrestricte
d
Restricted
/
Endowme
nt
Funds Designate
dFunds
Mark
House
26,950
5,197
3,700
-
829
-|Total
2020
26,950
5,197
3,700
829|_Total_
_2019_
_33,027_
_10,598_
_11,140_
_260_|
|---|---|---|---|
||36,676
-
-|36,675|_55,025_|
||836
1,388
-
1,746
-
6,619
-|2,224
1,746
6,619
-|_8,117_
_84,680_
_15,999_
_8,995_
_5411_
_34,451_
_-_|
||2,582
8,007
-|10,589|_157,69_
_3_|
||4,552|4,552|_4,839_|
||4,552
-|4,552|_4,839_|
||12,726|12,726|_10,643_|
||12,726
-|12,726|_10,643_|
||2,205
-|2,205|_1,734_
_247_|
||2,205|2,205|_1,981_|
|||||
||58,741
7
8,007
0.00|66,746|_230,18_
_1_|
NOTES TO THE FINANCIAL STATEMENTS
(continued)
FOR THE YEAR ENDED 31 DECEMBER 2020
## 3 PAYMENTS MADE
|Cost of generating funds
Charitable (Church) activity:
Ministry – Diocesan Common
Fund
Clergy expenses
Salaries and support staf
costs
Church running cost
Insurance
Utilities
General Church Maintenance
Church Hall Costs
Church Hall Insurance
Other Costs
Governance costs
Administration
Other resources used
Giving to Missionary societies
Giving to relief and
development agencies
Home mission
Statutory fees paid to the
Diocese
Major repairs church -roof
Major repairs church -other
Maintenance – Jubilee Fund
Maintenance – Leonard Avenue
TOTAL RESOURCES USED|Unrestricte
d
Restricted
/
Mark
House
Funds Designate
dFunds
Designate
d
92
-
-|Total
2020
92|_Total_
_2019_
_4,343_|
|---|---|---|---|
||38,698
-
500
-
1,530
-
1,229
5,982
-
7,475
-
2,496
-
1,713
-
-
277|38,698
500
1,530
1,229
5,982
7,475
2,496
1,713
-
277|_42,216_
_1,040_
_3,215_
_3,893_
_6,433_
_10,971_
_4,012_
_1,806_
_-_
_1,367_|
||59,900
-|59,900|_74,953_|
||-
-
-|-|_-_|
||-
-
-
-
5,755
1.724
5,754
14,305
5,675
-
-
-
-
-|-
-
5,755
7,478
19,980
-
-|_-_
_206_
_-_
_3,688_
_223,448_
_61,903_
_-_
_-_|
||21,784
11,429
-|33,213|_289,245_|
||**81,776**
**11,429**|**93,205**|**_368,541_**|
HOLY TRINITY CHURCH PAROCHIAL CHURCH COUNCIL
**8**
NOTES TO THE FINANCIAL STATEMENTS (continued)
FOR THE YEAR ENDED 31 DECEMBER 2020
**Note 4** Restricted Funds
The overdrawn balance on HLF Roof Fund relates in part to expenditure on additional works carried out. As a result of the COVID restrictions no fundraising has been possible during 2020, any shortfall will be met out of the unrestricted funds of the PCC.
## **Note 5** Debtors and prepayments
Gift Aid claimed in respect of 2019 was received in 2021 when £5,197 was received. £ 160 prepayment.
**Note 6** Creditors and Accruals Balance on Diocesan Loan £ 5,150 Common Fund paid in January 2021 £ 3,518 £ 8,668
A loan for £10,000 was taken out from the Birmingham Diocesan Board of Finance to help fund cash flow during the repairs to the Church. It is repayable over 3 years and at 31 December 2020 has 1 ½ years to run.
**9**