Free Books Haifield A Charitable Incorporated Organisation (CIO) Report and Financial Review For Period End June 30th 2021 Charty Number. 1167923
The Board of Trustees presents ts annual report arKI financial ststements. Reference and Administrative Infornmtion Charity Name.. Free Books Haffield CIO Charity Regtstration Number. 1167923 corresponden Address: Unit 96, The Galleria. Comet Way, Haffiekl, Herts. Board of Trustees Mr P Hill Mr M.Daly Mrs L.Paul Miss K. Gibson Mrs C.Hutchin Chair Treasurer Volunteer C(H>rdinator Independent Examiner. Alison Cook AJC accountancy. 3 Wesffield Avenue, Harpenden. AL5 4HN, Bankers.. Metro Bank. B0rehaMw Sh¢wping Park. Unit 3E, BorehaMVd, Herts. WD6 4PR
Our alms and objectives Our charity's purposes are set out in our ujnstitution: 1. The protection and preservation of the environment for ttE public benefft by recycling books and other literature within the local communty. To advan the education of the public by promoting reading in the k)cal communty Our Work in 2020121 Our aims for the year were to continue to re-home books from our Unit in the Galleria by offering our customers three free books on each visit, whilst improving the shop fixtures and fittings to provide a better customer experien. Unfortunalely our Work towards those aims was interNpted by the global COVID-19 Pan- demic which saw the impositton of a number of national lockdowns after Mard) 2020 forc- ing our shop to close for a part of Ihe reporting year. The Twstee Board has aLtted wtth regard to guidan issued by the Charity Commission to ensure that the charity works towards the aims set out above. Achlevements The total number of books re-homed Sin opening in December 2016 contin1 to in- crease at a rate of approximately 50,000 per annum. Thi8 work saved the books going to landfill or pulping both of which have considerable environmental impact. We continue to have a very diverse volunteer team with members coming from a range of countries. We have been pleased to provide a number of our volunteers wrth valuable work experien and have been able to he> with course yrk asswJnments from the Uni- versity of Hertfordshire. We have also provMJed volunteerirNJ opportun5tEs for local people through the Welwyn Haffield CVS. We continued to supply books to a number of other local charities including the Welham Green Book Swap and the Hospital Shop at Bamet General Hosprtal. We have a well st(Kj{l Chiklren's Section which has allowed us lo promote reading for all ages. Our Social Media feeds are used to promote reading aThJ continue to be a popular link with our customers. Financial Reylew
The charlties finances have been affected by the Covwj 19 restricti iMplent by the government. The shop has been for a months and Sin re-opening we are now Operati reduced opening IUrS due to lad( of volunteers which meant the cash do- nations have been reduod. However the shop is getting busier now and the cash donations are now increasing. The Chartiies finan remain very healthy due to prudent management of the ac- counts. Reserves Pollcy The current ase agreement wih Land Securilies Limiied has been exter du8 10 COVID-19 and will be subject to fijture negotiatbon. The ase ¢urrentty includes a break clause which in theory could require Free Books Haffiekd to relate vthin one month. In the event of this clause being invoked or the current lease not being reneV by Land Se- cutities Free Books Hatfield would be forced to find altemative accommodation and in the mean time place ts existing stock in storage. It is estimated that funds in excess of £10,000 coukl be required for this process. In deciding upon reserves trustees have taken account of the information contsined in Charity Commission dcment Charity reserves: building resilience (CC19) Structure Govemance and Management Free Books Haffld a Charitable Incorporated Org8nBation the provisions of which are contained rythin our constitution document. The maximum number of trustees has been set at six. Trustee tenns of Offi have been set as follows: From June 2016 Mike Daly, Peter Hill, Lynne Paul 4 years From November 2017 Caroline Hutchin, Katie Gibson In selecting individuals for appoinlment as tharity trustees, the trustees have regard to the tkills, knchvledge and experien needed for ts effective administration of the CIO. 3 years
Declaratlons I have read and approved the FBH Report and Financial Statements For Year End June 30th 2021 Signed: Pats Hill {Chair) Signed: Mlke Daly trréasurnr) Signed: Lynne Paul Noluntsor COldInatOr) Slgned: Katle Gibson (frustee) Signed: Carolino Hutchin (frustee)
CHARITY COMMISSION FOR ENGLAND ANO WALES Fm Book• Hatiitld C 1167923 Receipts and payments accounts CC16a For1he pethrfl To 01107r1 Section A Receipts and payments Unrestricted funds Rtstricttd Endowient Total fvnds Lstyg•r Al RIpts fknnation5 PriorYe8rCorredion 672 9.078 Sub total(Gross inctiwe for AR) A2 Ayset and in¥¥tmnt sal• t*bl•l. Sub to 9.882 A3Pa onts Premises costs VdunteerexKWttJ Insura 1.711 Examin8bon Sundry Expenses Dcfflalion5 Sub total 1.056 A4 Asset and Inveskn•nt purchases, labl•l Flt out ¢osts Sub tt) Ilet ofrncwptrfpaTrits) . A6 TransfeTr bgtwttn fvnds A6 Cash funds lastyear oftd Cash fvnds thls yearmd 19,1BI
CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examiner's Report Report to the trusteesl Free Books Hatfield CIO On accounts for the year ended 3010612021 crity no (if any 1167923 I reFX)rt to the trustees on my examination of the a¢counts of the above charity (kne Trusf) ts th8 year ended 3010812021. Respon8ibiliti08 and As the tharity trustees of the Trust, you are responsible for the preparation basls of roport of the accounts in acciKdance wrth the requirements of the Charities Act 2011 {IheArf). I report In respect of my examination of the Trusys accounts carried out under section 145 of the 2011 Act and in Garying out my examination, I have followed the applThble "reCtnS given by the Charity Commission under section 14q5)(bl ofthe Act. I have coMeted my examination. I confirm that no material matters have come to my attention in Conrecbon th the examination whh gives me cause to bdieve that in. any material respect.. accountfftg records were not kept in a¢c(Kdan¢e with section 130 of the Acl or the accounts do not accord *ryth the attounting records Independent examinerfs statement I have no concems and have come acnjss no other matters in connection wilh Ihe examinalion to which attention should be drawn in order to enable proper understanding of the accounts to be reached. Signod: 1610912021 Name: i50n Cook Relevant professional qualifiution(s) or body (rf any): FCA (ICAEW) Addr•ss: 3 Wesfvld Avenue. Harpenden. Herts AL5 4HN Se¢tion B Disclosure Only complete rf the examiner needs to highlHJht matters of concern (see CC32, Indeper)Yent examination of charity acccmjnts: direction$ and guhlan¢e for examiners). IER Octobar 2018
Glve here brlef detalls of any Items that the examlner wlshes to disclose. IER October 2018