SPACE YOUTH PROJECT
Registered Charity Number : 1167902
Registered office : Bournemouth and Poole College North Road Poole Dorset BH14 0LS
Trustees’ Annual Report and Financial Statement
FOR THE YEAR ENDED 31st MARCH 2023
TRUSTEES ANNUAL REPORT FOR THE YEAR ENDED
31 MARCH 2023
Space Youth Project is a Charitable Incorporated Organisation (CIO)
The Constitution (our governing document) states that the objects of the charity are:
To advance in life and relieve needs of young people under the age of 25 who are lesbian, bisexual, gay, trans and questioning (LGBT+) through:
● The provision of educational, recreational and leisure time activities provided in the interest of social welfare designed to improve their conditions of life;
● Providing advice, support and activities which develop their skills, capacities and capabilities to advance education and enable them to participate in society as mature and responsible individuals. And The promotion of equality and diversity for the public benefit by:
● The elimination of discrimination on the grounds of sexual orientation.
● Advancing education and raising awareness in equality and diversity issues faced by people of all ages who are LGBT+ and
● Cultivating a sentiment in favour of equality and diversity to create a safe environment where LGBT+ people can promote and explore their culture and work in the interests of the public benefit to remove any social exclusion.
Space Youth Project’s activities benefit the young LGBT+ people within Dorset as they raise awareness of their needs, offer safe spaces for them to be themselves and educate professionals and others across Dorset to enable them to better support LGBT+ young people in their care. It is the aim that this will create a more inclusive and diverse community.
The public benefits are measured through the annual reporting of the number of young people who have accessed our services within a 12 month period, the locations and styles of sessions held and the outreach to the wider community. This work includes engagement through Space Youth Project’s website and newsletter and work delivered to professionals and others.
We are a youth-led project but ensure that any changes to our services will assess and consider the public benefit, keeping in mind the Charity Commission’s guidance.
BACKGROUND Space Youth Project started in 2002 responding to the needs of local young people questioning their sexuality and asking for help in coming to terms with living in a heteronormative and often prejudiced society . Since then, the organisation has increased its membership and we support lesbian, gay, bisexual, trans and those questioning their sexuality or gender identity – we use the term LGBT+ to include all the identities. Space has become well known in the Dorset area for its youth-led work.
Space Youth Project was formally registered as a charity in June 2007 and became a CIO in June 2016, governed by a constitution.
WHY WE ARE NEEDED
Youth Chances Report findings
73% of the LGBTQ sample agreed that discrimination against LGB people is still common and 90% of the LGBTQ sample agreed that discrimination against trans people is still common.
52% of LGBTQ young people had self-harmed, compared to 35% of heterosexual, non-trans participants. 44% of the LGBTQ participants had thought about suicide, compared to 26% of the heterosexual, non-trans participants.
ACTIVITY AND ACHIEVEMENTS
Young People
- 212 vulnerable LGBT+ young people supported
Where our members live
About our members Age of Members 2022-3 50 46 45 39 40 34 35 30 27 28 25 22 20 18 15 io io 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 Gender by Authorlty Gender (Otherl by Authorfty Trinwdiir Pt•f•rnol tOSdY io io 25
Disability by Authority Ethnicity Ott*Mlx•d <1% io 1% 29 16 I vthit• 34X io io L•ftbknk Rrp Sexual Identity by Authority 28 30 28 25 20 15 15 15 12 io BCP • Dorset • Other
What we did Group Sessions in 2022-3 TransFamil¥ Day 5 P0eGrO Lightspace 8 ExcuTgons 13 Chri5tihurLh Group 12 Boufflemouth Gioup 47 io 20 so Average Attendante All Group$ 2022-3 Total Attendances over Year la42 Ith44 9.43 237 &s* 195 1% 195 / •//////// Total 121 Se551tsn5 dellvered Ihdiwduals attehdin8 121 Sesslons 12D io
Outomes for 2022-3
We are delighted that some in society are kind and want to understand how better to support LGBT+ young people in Dorset and are always happy to be invited to attend events. We are especially grateful to Diversity Mel and her fabulous team for their unrelenting work in schools. We have also created an LGBT+ Self study guide guide.
Other work - In addition to groups , telephone and face to face meetings there has been continued and increased use of support via the internet and text . We have also increased our social media support and reach tremendously utilising Facebook, messenger, Instagram and twitter.
Consultations - 48 consultations have been carried out with and on behalf of our LGBT+ young people for other youth organisations, Universities and Colleges, LGBT+ bodies, health organisations, Local Authorities, Dorset Police, the Home Office and other government departments, voluntary bodies, national and local charities and funders.
Safeguarding Following Space Youth Project and Pan Dorset Safeguarding Policies and Procedures we have supported 10 young people with identified safeguarding concerns.
WONDERFUL TEAM
Our annual staff turnover for 22/23 is about 16.4%
STAFF
4 - Part time Professionally Trained Youth Support workers
1 - Trainee Youth Support workers
1 - Part time admin support
1 - Part time Operations Manage
1 - CEO
VOLUNTEERS
32 Total number of volunteers 2022/23 2649 hours contributed 1624 hours of Youth Work
516 hours of Admin 97 hours of Training 62 hours of PR 350 hours Trustees £47,973 approximate monetary value of volunteers.
PR and good news
Community Hero in the Spotlight Feb 2023
Income Generation
The charity has also continued developing routes whereby specialist advice and guidance can be provided to other professionals, parents and carers to enable them to work with LGBT+ young people in a more informed and supportive manner. This has provided a further income stream which we will be developing. The internet shop is still creating income and will be expanded when new products become available.
Funding is secure until September 2024 and everyone is working together to increase funding stability.
Future Plans - Space Youth Project will continue to deliver the activities previously mentioned in the coming year. We will be increasing income generation streams by delivering more schools work and training and providing lived experience workshops and Q&A sessions.
Trustees The Constitution provides for there to be at least three Trustees, all of whom are required to resign and seek re-election if they wish every three years. New or re-elected Trustees are chosen by the members. The elected Trustees as a body may co-opt further Trustees if particular specialist expertise or support is felt to be needed.
Names of charity Trustees during the period:
| Name | Office (if any) | Dates appointed or resigned in year | ||
| Harry Susser | Co-chair and Safeguarding | |||
| Michael Wild | ||||
| Charlotte Blanchard | Co-chair | |||
| Eli Moore | Health and Safety | |||
| Nathalie Shilton | Treasurer | Resigned January 2023 |
Day-to day operation is delegated to a full-time salaried CEO, a part time project coordinator, part time admin workers, part time social media creators, trainee youth support worker and sessional youth support workers, with the Trustees meeting formally every 6 weeks.
As a Trustee and Co-Chair of Space since becoming a charity in 2001 it never ceases to amaze me how resilient our Young People, Staff and Volunteers are. Helen Walsh, our CEO has managed yet again to keep us solvent and amazingly finding funding for us even though this is a constant challenge. Helen Dimmer, our Operational Manager has kept all Staff, Volunteers and Trustees informed, up to date on training, supervised and all our policies reviewed and current. Our Young People, Staff and Volunteers weathered a pandemic, more than one lock down, virtual groups, partial outdoor groups in bubbles and now returning to face-to-face groups. I am also grateful to all our Trustees past and present for contributing their time and passion and skills. I am so proud to be a part of this charity that carries on amazing work for all the LGBT+ young people in Dorset. As much great work as Space does there is always more to do and new challenges to face. Harry S
I’ve been involved with Space Youth Project for the past 7 years, starting as a young person in 2016 and I have benefited first hand from the support and community Space offers young LGBT+ within Dorset. As I’ve grown older, I have stayed involved in numerous capacities and now as a Trustee. I volunteer with Space to help carry out the amazing support I once received and want to ensure others have access to this and know they aren’t alone. I gained such a wonderful community from volunteering as well as numerous opportunities for personal and professional development. Eli M
SYP Reserves
Space Youth Project currently holds two types of reserves to maintain the smooth running of the project;
-
Staff contingency reserve – this is to cover the cost of staff sickness or other forced absence which could impact the project. This is equivalent to one full time member of staff for four months of work.
-
General reserve – this to cover funding shortfalls or interruption to normal operating activities. Space Youth Project currently has a 6 month reserve for all public benefits offered by the project, including time to wind down and redundancy costs in the event of
a full closure and to ensure the needs of young persons accessing the project are referred to relevant agencies
At present this is a value £156,600
Bankers - CAF Bank Ltd, 25 Kings Hill Avenue, Kings Hill, West Malling, Kent, ME19 4JQ Charity Bank Ltd, Fosse House, 182 High St, Tonbridge, TN9 1BE
The report has been approved by the Trustees and signed on their behalf by
Harry Susser (Co Chair) 6 November 2023
Space Youth Project - Statement of Assets and Liabilities as at 31 March 2023
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Notes 2023 2022
£ £
Fixed assets
Tangible assets 2 1,914 2,637
Current assets
Cash at bank and in hand 241,316 155,979
The total net assets of the charity 243,230 158,616
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The total net assets of the charity are funded by the funds of the charity, as follows:-
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Restricted funds
Restricted Revenue Funds 3 16,941 15,000
Unrestricted Funds
Unrestricted Revenue Funds 3 226,289 143,616
Total charity funds 243,230 158,616
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The Trustees acknowledge their responsibilities for complying with the requirements of charity legislation with respect to accounting records and the preparation of accounts.
Harry Susser Trustee Approved by the board of trustees on 8 November 2023
INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES OF
SPACE YOUTH PROJECT
FOR THE YEAR ENDED 31 MARCH 2022
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31 March 2023.
As the charity trustees of the Trust, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect:
-
accounting records were not kept in accordance with section 130 of the Act or
-
the accounts do not accord with the accounting records
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
D C SHORT FCCA CHARTERED CERTIFIED ACCOUNTANT
Date: 8 November 2023
70 Seabourne Road
Bournemouth Dorset BH5 2HT
Space Youth Project
Notes to the Accounts for the year ended 31 March 2023
1 Accounting policies
Policies relating to the production of the accounts.
Basis of preparation and accounting convention
The accounts have been prepared on the accruals basis, under the historical cost convention, and in accordance with the Financial Reporting Standard 102, (effective 1st January 2016) and 'FRS 102 SORP (Statement of Recommended Practice for Accounting and Reporting by Charities) 2015, (as amended by the Bulletin issued in October 2018 and applicable to all accounting periods beginning on or after 1st January 2019), (The SORP), published by the Charity Commission in England & Wales (CCEW) , effective January 2016, , and in accordance with all applicable law in the charity's jurisdiction of registration, except that the charity has prepared the financial statements in accordance with the FRS 102 SORP (Statement of Recommended Practice for Accounting and Reporting by Charities) 2015, (as amended by the Bulletin issued in October 2018 and applicable to all accounting periods beginning on or after 1st January 2019), (The SORP), in preference to the previous SORP, the SORP 2005, which has been withdrawn, notwithstanding the fact that the extant statutory regulations, the Charities (Accounts and Reports) Regulations 2008 refer explicitly to the SORP 2005. This has been done to accord with current best practice.
Risks and future assumptions
The charity is a public benefit entity.
Tangible fixed assets
Tangible fixed assets are measured at their original cost value, or subsequent revaluation, or if donated, as described above. Cost value includes all costs expended in bringing the asset into its intended working condition.
Depreciation has been provided at the following rates in order to write off the assets to their anticipated residual value over their estimated useful lives.
Plant and machinery 33% % straight line Motor vehicles 33% % straight line
2 Tangible fixed assets
| Current Year Cost At 1 April 2022 At 31 March 2023 Depreciation At 1 April 2022 Charge for the year At 31 March 2023 Net book value At 31 March 2023 At 31 March 2022 |
Plant & Machinery £ 5,411 |
Motor Vehicles Total Total £ £ £ 2,500 7,911 7,911 2,500 7,911 7,911 1,667 5,274 5,274 573 723 723 2,240 5,997 5,997 260 1,914 1,914 833 2,637 2,637 |
|---|---|---|
| 5,411 | ||
| 3,607 150 |
||
| 3,757 | ||
| 1,654 | ||
| 1,804 |
Space Youth Project
Notes to the Accounts for the year ended 31 March 2023
| 3 Donations & Grants A1 Other trading activities A2 Investments A3 Total income A Expenditure on: Charitable activities A7 Funds transferred Total funds brought forward Total funds carried forward Net movement in funds |
2023 £ Unrestricted 43,019 24,528 50 |
2023 £ Restricted 206,725 - - 206,725 188,917 17,808 (15,867) 15,000 16,941 |
2023 2022 £ £ Total Total 249,744 182,535 24,528 17,387 50 328 274,322 200,250 189,708 179,282 84,614 20,968 158,616 158,616 243,230 179,584 |
|---|---|---|---|
| 67,597 | |||
| 791 | |||
| 66,806 15,867 143,616 |
|||
| 226,289 |
Space Youth Project
Income and Expenditure Account for the year ended 31 March 2023
| Income Income from operations Interest receivable Gross income in the year before exceptional items Gross income in the year including exceptional items Expenditure Charitable expenditure, excluding depreciation and amortisation Total expenditure in the year Retained surplus for the financial year Net income before tax in the financial year Retained surplus brought forward Investment income |
2023 £ 274,272 50 274,322 274,322 189,708 189,708 84,614 158,796 243,410 |
2022 £ 199,922 328 |
|---|---|---|
| 200,250 | ||
| 200,250 | ||
| 179,282 | ||
| 179,282 | ||
| 20,968 137,828 |
||
| 158,796 |
All activities derive from continuing operations
Space Youth Project
Detailed analysis of income and expenditure for the year ended 31 March 2023
This analysis is classsified by conventional nominal descriptions and not by activity.
| A1 Donations and gifts from individuals DYE A Year In Service Dorset County Council The Talbot Trust Time To Shine The National Lottery Total public sector revenue grants BCP Council The Rank Foundation Children In Need Starlights Revenue grants from government and public bodies Total donations and gifts from individuals Donations and legacies |
Current year Unrestricted Funds 2023 £ 43,019 |
Current year Restricted Funds 2023 £ - - Current year Restricted Funds 2023 £ 33,000 45,671 54,819 52,655 20,080 - - 500 - 206,725 |
Current year Total Funds 2023 £ 43,019 43,019 Current year Total Funds 2023 £ 33,000 45,671 54,819 52,655 20,080 - - 500 - 206,725 |
Prior Year Total Funds 2022 £ 10,011 |
|---|---|---|---|---|
| 43,019 | 10,011 | |||
| Current year Unrestricted Funds 2023 £ - - - - - - - - - |
Prior Year Total Funds 2022 £ 25,000 45,671 20,968 49,649 - - 8,036 22,700 500 |
|||
| - | 172,524 |
Space Youth Project
Detailed analysis of income and expenditure for the year ended 31 March 2023
A2 Income from other, non charitable, trading activities
| Total from other activities Charitable trading activities Training |
Current year Unrestricted Funds 2023 £ 7,773 16,755 |
Current year Restricted Funds 2023 £ - - - |
Current year Prior Year Total Funds Total Funds 2023 2022 £ £ 7,773 12,492 16,755 4,895 24,528 17,387 |
|---|---|---|---|
| 24,528 |
A3 Investment income
| Bank Interest Receivable Total investment income |
Current year Unrestricted Funds 2023 £ 50 |
Current year Restricted Funds 2023 £ - - |
Current year Prior Year Total Funds Total Funds 2023 2022 £ £ 50 328 50 328 |
|---|---|---|---|
| 50 |
A4 Expenditure on charitable activities - Direct spending
| Current Year Total direct spending Defined contribution pension costs - charitable activities Staff reimbursed expenses Gross wages and salaries - charitable activities Young people activities Volunteers' expenses Marketing and advertising of charitable services Travel and Subsistence - Charitable Activities |
Current year Unrestricted Funds 2023 £ - - - - - - - |
Current year Restricted Funds 2023 £ 140,047 14,440 1,114 3,286 6,435 6,391 1,429 173,142 |
Current year Prior Year Total Funds Total Funds 2023 2022 £ £ 140,047 111,770 14,440 17,619 1,114 1,414 3,286 917 6,435 3,551 6,391 3,649 1,429 1,158 173,142 140,078 |
|---|---|---|---|
| - |
Space Youth Project
Detailed analysis of income and expenditure for the year ended 31 March 2023
A5 Expenditure on charitable activities - Charitable trading
| Current year | Current year | Current | year | Prior Year | ||
|---|---|---|---|---|---|---|
| Unrestricted | Restricted | Total Funds | Total Funds | |||
| Current Year | Funds | Funds | ||||
| 2023 | 2023 | 2023 | 2022 | |||
| £ | £ | £ | £ | |||
| Cost of goods for primary purpose trading - Including movement in stock |
- | - | - | 10,114 | ||
| Postage | - | 478 | 478 | 11,036 | ||
| Total charitable trading costs | - | 478 | - | 478 | 21,150 | |
| A6 | Support costs for charitable activities | |||||
| Current year | Current year | Current | year | Prior Year | ||
| Unrestricted | Restricted | Total Funds | Total Funds | |||
| Current Year | Funds | Funds | ||||
| 2023 | 2023 | 2023 | 2022 | |||
| £ | £ | £ | £ | |||
| Employee costs not included in direct | costs | |||||
| Training and welfare - staff | - | 1,195 | 1,195 | 1,473 | ||
| Premises Expenses | ||||||
| Premises repairs, renewals and maintenance |
- | 5,409 | 5,409 | 3,530 | ||
| Insurance | - | 1,342 | 1,342 | 1,342 | ||
| Administrative overheads | ||||||
| Telephone, fax and internet | - | 1,062 | 1,062 | 928 | ||
| Affiliation fees | - | 124 | 124 | 154 | ||
| Computer costs | - | 4,042 | 4,042 | 2,462 | ||
| Sundry expenses | - | 734 | 734 | 547 | ||
| Equipment,repairs,expenses and maintenance |
- | 391 | 391 | 1,344 | ||
| Professional fees paid to advisors other than the | auditor or examiner | |||||
| Accountancy fees | - | 900 | 900 | 997 | ||
| Other legal and professional | - | 98 | 98 | 4,185 | ||
| Financial costs | ||||||
| Bank charges | 60 | - | 60 | 96 | ||
| Paypal charges | 8 | - | 8 | 273 | ||
| Depreciation & Amortisation in total for | 723 | - | 723 | 723 | ||
| Support costs before reallocation | 791 | 15,297 | 16,088 | 18,054 | ||
| Total support costs - Current Year | 791 | 15,297 | 16,088 | 18,054 | ||
| - |
A7 Total Charitable expenditure
| Current Year Total direct spending A4 Total charitable trading costs A5 Total support costs A6 Total charitable expenditure |
Current year Unrestricted Funds 2023 £ - - 791 |
Current year Restricted Funds 2023 £ 173,142 478 15,297 188,917 |
Current year Prior Year Total Funds Total funds 2023 2022 £ £ 173,142 140,078 478 21,150 16,088 18,054 189,708 179,282 |
|---|---|---|---|
| 791 |