## **SPACE YOUTH PROJECT** ## **Registered Charity Number : 1167902** **Registered office :** Bournemouth and Poole College North Road Poole Dorset BH14 0LS **Trustees’ Annual Report and Financial Statement** **FOR THE YEAR ENDED 31st MARCH 2023** ## **TRUSTEES ANNUAL REPORT FOR THE YEAR ENDED** ## **31 MARCH 2023** ## Space Youth Project is a **Charitable Incorporated Organisation** (CIO) The **Constitution** (our governing document) states that the **objects** of the charity are: To advance in life and relieve needs of young people under the age of 25 who are lesbian, bisexual, gay, trans and questioning (LGBT+) through: ● The provision of educational, recreational and leisure time activities provided in the interest of social welfare designed to improve their conditions of life; ● Providing advice, support and activities which develop their skills, capacities and capabilities to advance education and enable them to participate in society as mature and responsible individuals. And The promotion of equality and diversity for the public benefit by: ● The elimination of discrimination on the grounds of sexual orientation. ● Advancing education and raising awareness in equality and diversity issues faced by people of all ages who are LGBT+ and ● Cultivating a sentiment in favour of equality and diversity to create a safe environment where LGBT+ people can promote and explore their culture and work in the interests of the public benefit to remove any social exclusion. Space Youth Project’s activities benefit the young LGBT+ people within Dorset as they raise awareness of their needs, offer safe spaces for them to be themselves and educate professionals and others across Dorset to enable them to better support LGBT+ young people in their care. It is the aim that this will create a more inclusive and diverse community. The public benefits are measured through the annual reporting of the number of young people who have accessed our services within a 12 month period, the locations and styles of sessions held and the outreach to the wider community. This work includes engagement through Space Youth Project’s website and newsletter and work delivered to professionals and others. We are a youth-led project but ensure that any changes to our services will assess and consider the public benefit, keeping in mind the Charity Commission’s guidance. **BACKGROUND** Space Youth Project started in 2002 responding to the needs of local young people questioning their sexuality and asking for help in coming to terms with living in a heteronormative and often prejudiced society . Since then, the organisation has increased its membership and we support lesbian, gay, bisexual, trans and those questioning their sexuality or gender identity – we use the term LGBT+ to include all the identities. Space has become well known in the Dorset area for its youth-led work. Space Youth Project was formally registered as a charity in June 2007 and became a CIO in June 2016, governed by a constitution. ## **WHY WE ARE NEEDED** ## **Youth Chances Report** findings 73% of the LGBTQ sample agreed that discrimination against LGB people is still common and 90% of the LGBTQ sample agreed that discrimination against trans people is still common. 52% of LGBTQ young people had self-harmed, compared to 35% of heterosexual, non-trans participants. 44% of the LGBTQ participants had thought about suicide, compared to 26% of the heterosexual, non-trans participants. ## **ACTIVITY AND ACHIEVEMENTS** ## **Young People** - **212** vulnerable LGBT+ young people supported ## **Where our members live** About our members Age of Members 2022-3 50 46 45 39 40 34 35 30 27 28 25 22 20 18 15 io io 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 Gender by Authorlty Gender (Otherl by Authorfty Trinwdiir Pt•f•rnol tOSdY io io 25 Disability by Authority Ethnicity Ott*Mlx•d <1% io 1% 29 16 I vthit• 34X io io L•ftbknk Rrp Sexual Identity by Authority 28 30 28 25 20 15 15 15 12 io BCP • Dorset • Other What we did Group Sessions in 2022-3 TransFamil¥ Day ￿ 5 P0￿eGrO Lightspace ￿ 8 ExcuTgons ￿ 13 Chri5tihurLh Group ￿ 12 Boufflemouth Gioup 47 io 20 so Average Attendante All Group$ 2022-3 Total Attendances over Year la42 Ith44 9.43 237 &s* 195 1% 195 / •//////// Total 121 Se551tsn5 dellvered Ihdiwduals attehdin8 121 Sesslons 12D io Outomes for 2022-3 We are delighted that some in society are kind and want to understand how better to support LGBT+ young people in Dorset and are always happy to be invited to attend events. We are especially grateful to Diversity Mel and her fabulous team for their unrelenting work in schools. We have also created an LGBT+ Self study guide guide. **Other work -** In addition to **groups** , **telephone** and **face to face** meetings there has been continued and increased use of support via the **internet** and **text** . We have also increased our **social media** support and reach tremendously utilising Facebook, messenger, Instagram and twitter. **Consultations - 48** consultations have been carried out with and on behalf of our LGBT+ young people for other youth organisations, Universities and Colleges, LGBT+ bodies, health organisations, Local Authorities, Dorset Police, the Home Office and other government departments, voluntary bodies, national and local charities and funders. **Safeguarding** Following Space Youth Project and Pan Dorset Safeguarding Policies and Procedures we have supported 10 young people with identified safeguarding concerns. ## **WONDERFUL TEAM** Our annual staff turnover for 22/23 is about 16.4% ## **STAFF** 4 - Part time Professionally Trained Youth Support workers 1 - Trainee Youth Support workers 1 - Part time admin support 1 - Part time Operations Manage 1 - CEO ## **VOLUNTEERS** **32** Total number of volunteers 2022/23 **2649** hours contributed **1624** hours of Youth Work **516** hours of Admin **97** hours of Training **62** hours of PR **350** hours Trustees **£47,973** approximate monetary value of volunteers. ## **PR and good news** Community Hero in the Spotlight Feb 2023 ## **Income Generation** The charity has also continued developing routes whereby specialist advice and guidance can be provided to other professionals, parents and carers to enable them to work with LGBT+ young people in a more informed and supportive manner. This has provided a further income stream which we will be developing. The internet shop is still creating income and will be expanded when new products become available. Funding is secure until September 2024 and everyone is working together to increase funding stability. **Future Plans** - Space Youth Project will continue to deliver the activities previously mentioned in the coming year. We will be increasing income generation streams by delivering more schools work and training and providing lived experience workshops and Q&A sessions. **Trustees** The Constitution provides for there to be at least three Trustees, all of whom are required to resign and seek re-election if they wish every three years. New or re-elected Trustees are chosen by the members. The elected Trustees as a body may co-opt further Trustees if particular specialist expertise or support is felt to be needed. Names of charity Trustees during the period: |||||| |---|---|---|---|---| ||Name|Office (if any)||Dates appointed or resigned in year| ||Harry Susser|Co-chair and Safeguarding||| ||Michael Wild|||| ||Charlotte Blanchard|Co-chair||| ||Eli Moore|Health and Safety||| ||Nathalie Shilton|Treasurer||Resigned January 2023| Day-to day operation is delegated to a full-time salaried CEO, a part time project coordinator, part time admin workers, part time social media creators, trainee youth support worker and sessional youth support workers, with the Trustees meeting formally every 6 weeks. As a Trustee and Co-Chair of Space since becoming a charity in 2001 it never ceases to amaze me how resilient our Young People, Staff and Volunteers are. Helen Walsh, our CEO has managed yet again to keep us solvent and amazingly finding funding for us even though this is a constant challenge. Helen Dimmer, our Operational Manager has kept all Staff, Volunteers and Trustees informed, up to date on training, supervised and all our policies reviewed and current. Our Young People, Staff and Volunteers weathered a pandemic, more than one lock down, virtual groups, partial outdoor groups in bubbles and now returning to face-to-face groups. I am also grateful to all our Trustees past and present for contributing their time and passion and skills. I am so proud to be a part of this charity that carries on amazing work for all the LGBT+ young people in Dorset. As much great work as Space does there is always more to do and new challenges to face. Harry S I’ve been involved with Space Youth Project for the past 7 years, starting as a young person in 2016 and I have benefited first hand from the support and community Space offers young LGBT+ within Dorset. As I’ve grown older, I have stayed involved in numerous capacities and now as a Trustee. I volunteer with Space to help carry out the amazing support I once received and want to ensure others have access to this and know they aren’t alone. I gained such a wonderful community from volunteering as well as numerous opportunities for personal and professional development. Eli M ## **SYP Reserves** Space Youth Project currently holds two types of reserves to maintain the smooth running of the project; - Staff contingency reserve – this is to cover the cost of staff sickness or other forced absence which could impact the project. This is equivalent to one full time member of staff for four months of work. - General reserve – this to cover funding shortfalls or interruption to normal operating activities. Space Youth Project currently has a 6 month reserve for all public benefits offered by the project, including time to wind down and redundancy costs in the event of a full closure and to ensure the needs of young persons accessing the project are referred to relevant agencies At present this is a value **£156,600** **Bankers -** CAF Bank Ltd, 25 Kings Hill Avenue, Kings Hill, West Malling, Kent, ME19 4JQ Charity Bank Ltd, Fosse House, 182 High St, Tonbridge, TN9 1BE The report has been approved by the Trustees and signed on their behalf by Harry Susser (Co Chair) 6 November 2023 ## **Space Youth Project - Statement of Assets and Liabilities as at 31 March 2023** **----- Start of picture text -----**
Notes 2023 2022
£ £
Fixed assets
Tangible assets 2 1,914 2,637
Current assets
Cash at bank and in hand 241,316 155,979
The total net assets of the charity 243,230 158,616
**----- End of picture text -----**
**The total net assets of the charity are funded by the funds of the charity, as follows:-** **----- Start of picture text -----**
Restricted funds
Restricted Revenue Funds 3 16,941 15,000
Unrestricted Funds
Unrestricted Revenue Funds 3 226,289 143,616
Total charity funds 243,230 158,616
**----- End of picture text -----**
The Trustees acknowledge their responsibilities for complying with the requirements of charity legislation with respect to accounting records and the preparation of accounts. **Harry Susser** Trustee Approved by the board of trustees on 8 November 2023 ## **INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES OF** ## **SPACE YOUTH PROJECT** ## **FOR THE YEAR ENDED 31 MARCH 2022** I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31 March 2023. As the charity trustees of the Trust, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect: - accounting records were not kept in accordance with section 130 of the Act or - the accounts do not accord with the accounting records I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. ## **D C SHORT FCCA CHARTERED CERTIFIED ACCOUNTANT** Date: 8 November 2023 70 Seabourne Road Bournemouth Dorset BH5 2HT ## **Space Youth Project** ## **Notes to the Accounts for the year ended 31 March 2023** ## **1 Accounting policies** ## _**Policies relating to the production of the accounts.**_ ## **Basis of preparation and accounting convention** The accounts have been prepared on the accruals basis, under the historical cost convention, and in accordance with the Financial Reporting Standard 102, (effective 1st January 2016) and 'FRS 102 SORP (Statement of Recommended Practice for Accounting and Reporting by Charities) 2015, (as amended by the Bulletin issued in October 2018 and applicable to all accounting periods beginning on or after 1st January 2019), (The SORP), published by the Charity Commission in England & Wales (CCEW) , effective January 2016, , and in accordance with all applicable law in the charity's jurisdiction of registration, except that the charity has prepared the financial statements in accordance with the FRS 102 SORP (Statement of Recommended Practice for Accounting and Reporting by Charities) 2015, (as amended by the Bulletin issued in October 2018 and applicable to all accounting periods beginning on or after 1st January 2019), (The SORP), in preference to the previous SORP, the SORP 2005, which has been withdrawn, notwithstanding the fact that the extant statutory regulations, the Charities (Accounts and Reports) Regulations 2008 refer explicitly to the SORP 2005. This has been done to accord with current best practice. ## **Risks and future assumptions** The charity is a public benefit entity. ## _**Tangible fixed assets**_ Tangible fixed assets are measured at their original cost value, or subsequent revaluation, or if donated, as described above. Cost value includes all costs expended in bringing the asset into its intended working condition. Depreciation has been provided at the following rates in order to write off the assets to their anticipated residual value over their estimated useful lives. Plant and machinery 33% % straight line Motor vehicles 33% % straight line ## **2 Tangible fixed assets** |**_Current Year_**
**Cost**
At 1 April 2022
**At 31 March 2023**
**Depreciation**
At 1 April 2022
Charge for the year
**At 31 March 2023**
**Net book value**
**At 31 March 2023**
**At 31 March 2022**|**Plant &**
**Machinery**
£
5,411|**Motor**
**Vehicles**
**Total**
**Total**
£
£
£
2,500
7,911
7,911
**2,500**
**7,911**
**7,911**
1,667
5,274
5,274
573
723
723
**2,240**
**5,997**
**5,997**
**260**
**1,914**
**1,914**
**833**
**2,637**
**2,637**| |---|---|---| ||**5,411**|| ||3,607
150|| ||**3,757**|| ||**1,654**|| |||| ||**1,804**|| ## **Space Youth Project** ## **Notes to the Accounts for the year ended 31 March 2023** |**_3_**
Donations & Grants
A1
Other trading activities
A2
Investments
A3
**Total income**
**A**
**Expenditure on:**
Charitable activities
A7
**Funds transferred**
**Total funds brought forward**
**Total funds carried forward**
**Net movement in funds**|**2023**
**£**
Unrestricted
43,019
24,528
50|**2023**
**£**
Restricted
206,725
-
-
**206,725**
188,917
**17,808**
(15,867)
15,000
**16,941**|**2023**
**2022**
**£**
**£**
**Total**
Total
**249,744**
182,535
**24,528**
17,387
**50**
328
**274,322**
**200,250**
**189,708**
179,282
**84,614**
**20,968**
**158,616**
158,616
**243,230**
**179,584**| |---|---|---|---| ||**67,597**||| ||791||| ||**66,806**
15,867
143,616||| ||**226,289**||| ## **Space Youth Project** ## **Income and Expenditure Account for the year ended 31 March 2023** |**_Income_**
Income from operations
Interest receivable
**Gross income in the year before exceptional items**
**Gross income in the year including exceptional items**
**_Expenditure_**
Charitable expenditure, excluding depreciation and amortisation
**Total expenditure in the year**
**Retained surplus for the financial year**
**Net income before tax in the financial year**
**Retained surplus brought forward**
Investment income|**2023**
**£**
274,272
50
**274,322**
**274,322**
189,708
**189,708**
**84,614**
**158,796**
**243,410**|**2022**
**£**
199,922
328| |---|---|---| |||**200,250**| |||**200,250**| |||179,282| |||**179,282**| |||**20,968**
**137,828**| |||**158,796**| All activities derive from continuing operations ## **Space Youth Project** ## **Detailed analysis of income and expenditure for the year ended 31 March 2023** ## _**This analysis is classsified by conventional nominal descriptions and not by activity.**_ |A1
**Donations and gifts from individuals**
DYE A Year In Service
Dorset County Council
The Talbot Trust
Time To Shine
The National Lottery
**Total public sector revenue grants**
BCP Council
The Rank Foundation
Children In Need
Starlights
**Revenue grants from government and**
**public bodies**
**Total donations and gifts from**
**individuals**
Donations and legacies|**Current year**
**Unrestricted**
**Funds**
**2023**
**£**
43,019|**Current year**
**Restricted**
**Funds**
**2023**
**£**
-
**-**
**Current year**
**Restricted**
**Funds**
**2023**
**£**
33,000
45,671
54,819
52,655
20,080
-
-
500
-
**206,725**|**Current year**
**Total Funds**
**2023**
**£**
**43,019**
**43,019**
**Current year**
**Total Funds**
**2023**
**£**
**33,000**
**45,671**
**54,819**
**52,655**
**20,080**
**-**
**-**
**500**
**-**
**206,725**|**Prior Year**
**Total Funds**
**2022**
**£**
10,011| |---|---|---|---|---| ||**43,019**|||**10,011**| ||**Current year**
**Unrestricted**
**Funds**
**2023**
**£**
-
-
-
-
-
-
-
-
-|||**Prior Year**
**Total Funds**
**2022**
**£**
25,000
45,671
20,968
49,649
-
-
8,036
22,700
500| ||**-**|||**172,524**| ## **Space Youth Project** ## **Detailed analysis of income and expenditure for the year ended 31 March 2023** ## **A2 Income from other, non charitable, trading activities** |**Total from other activities**
Charitable trading activities
Training|**Current year**
**Unrestricted**
**Funds**
**2023**
**£**
7,773
16,755|**Current year**
**Restricted**
**Funds**
**2023**
**£**
-
-
**-**|**Current year**
**Prior Year**
**Total Funds**
**Total Funds**
**2023**
**2022**
**£**
**£**
**7,773**
12,492
**16,755**
4,895
**24,528**
**17,387**| |---|---|---|---| ||**24,528**||| ## **A3 Investment income** |Bank Interest Receivable
**Total investment income**|**Current year**
**Unrestricted**
**Funds**
**2023**
**£**
50|**Current year**
**Restricted**
**Funds**
**2023**
**£**
-
**-**|**Current year**
**Prior Year**
**Total Funds**
**Total Funds**
**2023**
**2022**
**£**
**£**
**50**
328
**50**
**328**| |---|---|---|---| ||**50**||| ## **A4 Expenditure on charitable activities - Direct spending** |**_Current Year_**
**Total direct spending**
Defined contribution pension costs -
charitable activities
Staff reimbursed expenses
Gross wages and salaries - charitable
activities
Young people activities
Volunteers' expenses
Marketing and advertising of charitable
services
Travel and Subsistence - Charitable
Activities|**Current year**
**Unrestricted**
**Funds**
**2023**
**£**
-
-
-
-
-
-
-
|**Current year**
**Restricted**
**Funds**
**2023**
**£**
140,047
14,440
1,114
3,286
6,435
6,391
1,429
**173,142**|**Current year**
**Prior Year**
**Total Funds**
**Total Funds**
**2023**
**2022**
**£**
**£**
**140,047**
**111,770**
**14,440**
**17,619**
**1,114**
**1,414**
**3,286**
**917**
**6,435**
**3,551**
**6,391**
**3,649**
**1,429**
**1,158**
**173,142**
**140,078**| |---|---|---|---| ||**-**||| ## **Space Youth Project** ## **Detailed analysis of income and expenditure for the year ended 31 March 2023** ## **A5 Expenditure on charitable activities - Charitable trading** |||**Current year**|**Current year**|**Current**|**year**|**Prior Year**| |---|---|---|---|---|---|---| |||**Unrestricted**|**Restricted**|**Total Funds**||**Total Funds**| ||**_Current Year_**|**Funds**|**Funds**|||| |||**2023**|**2023**|**2023**||**2022**| |||**£**|**£**|**£**||**£**| ||Cost of goods for primary purpose
trading - Including movement in stock|**-**|**-**||**-**|**10,114**| ||Postage|**-**|**478**||**478**|**11,036**| ||**Total charitable trading costs**|**-**|**478**|**-**|**478**|**21,150**| |**A6**|**Support costs for charitable activities**|||||| |||**Current year**|**Current year**|**Current**|**year**|**Prior Year**| |||**Unrestricted**|**Restricted**|**Total Funds**||**Total Funds**| ||**_Current Year_**|**Funds**|**Funds**|||| |||**2023**|**2023**|**2023**||**2022**| |||**£**|**£**|**£**||**£**| ||**_Employee costs not included in direct_**|**_costs_**||||| ||Training and welfare - staff|-|1,195|**1,195**||**1,473**| ||**_Premises Expenses_**|||||| ||Premises repairs, renewals and
maintenance|-|5,409|**5,409**||**3,530**| ||Insurance|-|1,342|**1,342**||**1,342**| ||**_Administrative overheads_**|||||| ||Telephone, fax and internet|-|1,062|**1,062**||**928**| ||Affiliation fees|-|124||**124**|**154**| ||Computer costs|-|4,042|**4,042**||**2,462**| ||Sundry expenses|-|734||**734**|**547**| ||Equipment,repairs,expenses and
maintenance|-|391||**391**|**1,344**| ||**_Professional fees paid to advisors other than the_**||**_auditor or examiner_**|||| ||Accountancy fees|-|900||**900**|**997**| ||Other legal and professional|-|98||**98**|**4,185**| ||**_Financial costs_**|||||| ||Bank charges|60|-||**60**|**96**| ||Paypal charges|8|-||**8**|**273**| ||Depreciation & Amortisation in total for|723|-||**723**|**723**| ||**Support costs before reallocation**|**791**|**15,297**|**16,088**||**18,054**| ||**Total support costs - Current Year**|**791**|**15,297**|**16,088**||**18,054**| |||||||**-**| **A7 Total Charitable expenditure** |**_Current Year_**
Total direct spending
**A4**
Total charitable trading costs
**A5**
Total support costs
**A6**
**Total charitable expenditure**|**Current year**
**Unrestricted**
**Funds**
**2023**
**£**
-
-
791|**Current year**
**Restricted**
**Funds**
**2023**
**£**
173,142
478
15,297
**188,917**|**Current year**
**Prior Year**
**Total Funds**
**Total funds**
**2023**
**2022**
**£**
**£**
**173,142**
**140,078**
**478**
**21,150**
**16,088**
**18,054**
**189,708**
**179,282**| |---|---|---|---| ||**791**|||