Trustees. Annual Report for the period PencJ stsrt date Day Period end date Monin Year Septetrer 2019 Year 2020 From To August Section A Reference and administration details Charity name Theydon Bois Lawn Tennis Club Other names Gharity is known by Registered charity number (if any) 1167874 Charity's prinGipal address Sidney Road, Theydon Bois, Essex Postcode CM167DT Names of the charity trustees who manage the charity Datss a¢tsd rf not for whole ear Trustee nom• Office lif any) Name of pernon lor body) entitled toa int trustee ifan Richard Crone Nigel Hanley Fiona Falco Names of the trustees for the charity, if any, (for example, any custodian trustees) Name Dates acted if not for whole ear Names and addresses of advisers {Optional infomiation) e of adviser Name Address Name of Chief executive or names of senior staff members (Optional infomiation) Section B Structure, overnance and mana ement Descriptlon of the Charity's trusts CIO Constrtution Type of goveming document TAR March 2020
How the charity is Gonstituted Association Trustee selection methods Appointed by the Annual General Meeting Additional governance issues (Optional inforniation) You may choosè to include additional information, where relevant, about.. The Charity was first registered on 28 June 2016. The Charity is run by a Management Committee appointed by the Trustees for such purpose. Both the Trustees and the Management Committee are appointed by the Annual General Meeting of the Charity. Policies and procedures adopted for the induction and training of trustees., The charity's organisational structure and any wider network with which the charity works., Relationship with any related parties., Trustees, consideration of major risks and the system and procedures to manage them Section C Ob"ectives and activities The promotion of communty participation in healthy recreation in particular by the provision of facilities for the playing of tennis Summary of the objects of the ¢harity sèt out in its govorning document Summary of the maln activities undertaken for tho public benefit in relatson to these objects (include within this section the statutory declaration that trustees have had regard to the guldance issued by the Charity Commission on public benefit) The Chanty provides faciltiies for the playing of tennis, including six all- weather courts, one floodlit, changing facilities and a clubhouse. The Charity offers members the opportuntty to play tennis with other members, guests and visitors. It also provides coaching for juniors and adults, both members and non-members. Additional details of objectives and activities {Optional infomiation) You may choose to include further statements, bvhere relevant. about.. Policy on grant making- Policy programme related investment., Contribution made by volunteers. TAR arth 2020
Section D Achievements and performance Summary of the main achievements of the charity during the year The Charrty continues to mainlain and provide six tennis courts for use by all members, guests and ViSFtors. The courts are available for use at all times by the members. The Charrty organises dub sessions on Tuesday Momings, Wednesday momings, Wednesday evenings, Thursday Momings & Saturday aftemoons. Adult coaching and play are provided on Monday, Tuesday, Thutsday, FrTrday, Saturday & Sunday momings. Junior coaching is provided on Monday evenings, Fnday evenings and Saturday momings (all year round). Non-members are welcome to attend on payment of a coaching fee. Section E Financial review Brief statement of the charity's policy on reserves The Charity currently has no fomial policy on reserves. The Charity CuentlY has reserves of approximately 1.5 times its nonnal annual expenditure. Details of any funds matsrially in deficit None Further financial review details Ioptional inforniation) You may choose to include additional infomiation. whe relevant about-. The charity's principal sources of funds (including any fundraisingl., How expenditure has supported the key objectives of the charily., Investment policy and objectives including any ethical investment policy adopted. The majority of funds are obtained from membership subscriptions, from payment for coaching sessions and social events This year we have renovated the outside of the clubhouse. The Charrty has no plans for sTrgnificant expenditure in the next year. Section F Other optional information TAR March 2020
Section G Declaration The trustees declare that they have approved the trustees, report above. Signed on behalf of the charity's trustees Signaturels) Full name(sl Position (e.g. Secretsry, Chair, etc.) Date TAR March 2020
THEYDON BOIS LAWN TENNIS CLUB
Charity number 1167874
FINANCIAL STATEMENTS FOR THE YEAR ENDED 31st AUGUST 2020
THEYDON BOIS LAWN TENNIS CLUB
CONTENTS FOR THE PERIOD ENDED 31 AUGUST 2020
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Page
Income and expenditure account 1
Balance sheet 2
Notes forming part of the financial statements 3
Independent examination report 4
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THEYDON BOIS LAWN TENNIS CLUB
INCOME & EXPENDITURE ACCOUNT FOR THE PERIOD ENDED 31 AUGUST 2020
| Income : Subscriptions Match fees Visitor fees Interest received Grants Coaching Social events Refreshments Key deposit Other income Donations Resources expended: Buxton Trust Levy Clubhouse and court maintenance Equipment and improvements Charitable donations Refreshments Rates Insurance Professional fees Affiliation and competition fees Licences Stationery and cleaning products Tennis balls Key deposit Trophies Utilities Gifts Sundries Coaching Social events Subscriptions Total expenses Operating surplus/(Deficit) Total funds brought forward from 1 September 2019 Total funds carried forward at 31 August 2020 |
2020 Unrestricted £ 35,069 143 30 159 10,000 3,529 1,706 1,674 75 1,436 242 54,063 2,000 8,000 2,341 40 639 433 1,173 258 1,613 257 1,184 160 40 220 2,734 163 32 365 837 377 22,866 31,197 82,052 113,249 |
2019 Unrestricted £ 27,880 1,519 265 153 100 1,825 2,981 3,640 190 629 300 39,482 1,500 5,798 1,944 104 1,876 426 1,215 258 1,608 329 334 1,249 30 623 1,959 229 98 - 3,066 387 23,033 16,449 65,603 82,052 |
|---|---|---|
The notes on pages 3 form part of these financial statements.
1
THEYDON BOIS LAWN TENNIS CLUB
BALANCE SHEET FOR THE PERIOD ENDED 31 AUGUST 2020
| Current assets Debtors 2 Cash at bank and in hand Total current assets Current liabilities Creditors: due within one year 3 Total current liabilities Net assets Total funds |
2020 £ - 113,477 113,477 228 228 113,249 , 113,249 |
2019 £ 126 82,154 82,280 228 228 82,052 82,052 |
|---|---|---|
Signed on behalf of the Trustees:
Signed: Fiona Falco Date: 27/01/2021
2
THEYDON BOIS LAWN TENNIS CLUB
NOTES TO THE ACCOUNTS FOR THE PERIOD ENDED 31 AUGUST 2020
1. Accounting policies
Basis of the preparation of the accounts
These accounts are prepared on a receipts and payments basis, following best practice as laid down in the Statement of Recommended Practice "Accounting and Reporting by Charities" (SORP 2015) issued in 2015, with all revenue and expenses shown on a cash basis. Non-monetary Assets and Liabilities are shown as actual values at the end of the year.
Incoming resources
All material incoming resources have been included on a receivable basis i.e. they are included if the date receivable falls within the period covered by these accounts. All income received is unrestricted.
Resources expended
These have been analysed using a natural classification. All expenses are unrestricted.
| 2. Debtors Other Debtors 3. Creditors Accruals |
2020 £ - - 2020 £ 228 228 |
2019 £ 126 126 2019 £ 228 228 |
|---|---|---|
4. Going concern
The charity is operating on a going concern basis.
5. Related parties
There were no related parties within the year.
3
THEYDON BOIS LAWN TENNIS CLUB
INDEPENDENT EXAMINER'S REPORT FOR THE YEAR ENDED 31 AUGUST 2020
I report on the accounts of Theydon Bois Lawn Tennis Club for the year ended 31 August 2019 which are set out on pages 1 to 3.
Respective responsibilities of trustees and examiner
The Charity’s Trustees are responsible for the preparation of the accounts. The Charity’s Trustees consider that an audit is not required for this year (under section 144 (2) of the Charities Act 2011 (The Act) but that an independent examination is needed.
It is my responsibility to:
-
Examine the accounts under section 145 of the Charities Act,
-
To follow the procedures laid down in the General Directions given by the Charity Commissioners (under section 145(5)(b) of the Charities Act, and
-
To state whether particular matters have come to my attention.
Basis of independent examiner’s Statement
My examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the Charity and a comparison of the accounts presented with those records. It also includes considerations of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently I do not express an audit opinion on the view given by the accounts.
Independent examiner’s statement
In the course of my examination, no material matters have come to my attention which gives me cause to believe that in, any material respect:
-
the accounting records were not kept in accordance with section 130 of the Charities Act; or
-
the accounts did not accord with the accounting records; or
-
the accounts did not comply with the applicable requirements concerning the form and content of the accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair' view which is not a matter considered as part of an independent examination.
I have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Shelley-Marie Rudling FMAAT MIP AATQB for and on behalf of: Community360
Winsley’s House, High Street, Colchester, Essex
Date 27/01/2021
4
THEYDON BOIS LAWN TENNIS CLUB
Charity number 1167874
FINANCIAL STATEMENTS FOR THE YEAR ENDED 31st AUGUST 2020
THEYDON BOIS LAWN TENNIS CLUB
CONTENTS FOR THE PERIOD ENDED 31 AUGUST 2020
----- Start of picture text -----
Page
Income and expenditure account 1
Balance sheet 2
Notes forming part of the financial statements 3
Independent examination report 4
----- End of picture text -----
THEYDON BOIS LAWN TENNIS CLUB
INCOME & EXPENDITURE ACCOUNT FOR THE PERIOD ENDED 31 AUGUST 2020
| Income : Subscriptions Match fees Visitor fees Interest received Grants Coaching Social events Refreshments Key deposit Other income Donations Resources expended: Buxton Trust Levy Clubhouse and court maintenance Equipment and improvements Charitable donations Refreshments Rates Insurance Professional fees Affiliation and competition fees Licences Stationery and cleaning products Tennis balls Key deposit Trophies Utilities Gifts Sundries Coaching Social events Subscriptions Total expenses Operating surplus/(Deficit) Total funds brought forward from 1 September 2019 Total funds carried forward at 31 August 2020 |
2020 Unrestricted £ 35,069 143 30 159 10,000 3,529 1,706 1,674 75 1,436 242 54,063 2,000 8,000 2,341 40 639 433 1,173 258 1,613 257 1,184 160 40 220 2,734 163 32 365 837 377 22,866 31,197 82,052 113,249 |
2019 Unrestricted £ 27,880 1,519 265 153 100 1,825 2,981 3,640 190 629 300 39,482 1,500 5,798 1,944 104 1,876 426 1,215 258 1,608 329 334 1,249 30 623 1,959 229 98 - 3,066 387 23,033 16,449 65,603 82,052 |
|---|---|---|
The notes on pages 3 form part of these financial statements.
1
THEYDON BOIS LAWN TENNIS CLUB
BALANCE SHEET FOR THE PERIOD ENDED 31 AUGUST 2020
| Current assets Debtors 2 Cash at bank and in hand Total current assets Current liabilities Creditors: due within one year 3 Total current liabilities Net assets Total funds |
2020 £ - 113,477 113,477 228 228 113,249 , 113,249 |
2019 £ 126 82,154 82,280 228 228 82,052 82,052 |
|---|---|---|
Signed on behalf of the Trustees:
Signed: Fiona Falco Date: 27/01/2021
2
THEYDON BOIS LAWN TENNIS CLUB
NOTES TO THE ACCOUNTS FOR THE PERIOD ENDED 31 AUGUST 2020
1. Accounting policies
Basis of the preparation of the accounts
These accounts are prepared on a receipts and payments basis, following best practice as laid down in the Statement of Recommended Practice "Accounting and Reporting by Charities" (SORP 2015) issued in 2015, with all revenue and expenses shown on a cash basis. Non-monetary Assets and Liabilities are shown as actual values at the end of the year.
Incoming resources
All material incoming resources have been included on a receivable basis i.e. they are included if the date receivable falls within the period covered by these accounts. All income received is unrestricted.
Resources expended
These have been analysed using a natural classification. All expenses are unrestricted.
| 2. Debtors Other Debtors 3. Creditors Accruals |
2020 £ - - 2020 £ 228 228 |
2019 £ 126 126 2019 £ 228 228 |
|---|---|---|
4. Going concern
The charity is operating on a going concern basis.
5. Related parties
There were no related parties within the year.
3
THEYDON BOIS LAWN TENNIS CLUB
INDEPENDENT EXAMINER'S REPORT FOR THE YEAR ENDED 31 AUGUST 2020
I report on the accounts of Theydon Bois Lawn Tennis Club for the year ended 31 August 2019 which are set out on pages 1 to 3.
Respective responsibilities of trustees and examiner
The Charity’s Trustees are responsible for the preparation of the accounts. The Charity’s Trustees consider that an audit is not required for this year (under section 144 (2) of the Charities Act 2011 (The Act) but that an independent examination is needed.
It is my responsibility to:
-
Examine the accounts under section 145 of the Charities Act,
-
To follow the procedures laid down in the General Directions given by the Charity Commissioners (under section 145(5)(b) of the Charities Act, and
-
To state whether particular matters have come to my attention.
Basis of independent examiner’s Statement
My examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the Charity and a comparison of the accounts presented with those records. It also includes considerations of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently I do not express an audit opinion on the view given by the accounts.
Independent examiner’s statement
In the course of my examination, no material matters have come to my attention which gives me cause to believe that in, any material respect:
-
the accounting records were not kept in accordance with section 130 of the Charities Act; or
-
the accounts did not accord with the accounting records; or
-
the accounts did not comply with the applicable requirements concerning the form and content of the accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair' view which is not a matter considered as part of an independent examination.
I have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Shelley-Marie Rudling FMAAT MIP AATQB for and on behalf of: Community360
Winsley’s House, High Street, Colchester, Essex
Date 27/01/2021
4